Bid Publish Date
25-Jun-2026, 5:00 pm
Bid End Date
03-Jul-2026, 12:00 pm
Value
₹71,37,307
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an opportunity for qualified electrical and audio equipment contractors to supply and install temporary sound systems for the Prime Minister's upcoming visit in Gujarat. The project covers districts within the Himatnagar Electrical Division, including Sabarkantha and Aravalli, ensuring high-quality audio arrangements for official events. Bidders must meet strict eligibility criteria, including experience in large-scale government projects, valid licenses, and financial stability. The tender emphasizes technical excellence, timely delivery, and compliance with specifications. With an estimated value of Rs. 71,37,306.95, this open procurement process invites competitive bids from experienced firms. Detailed technical specifications, eligibility requirements, and submission deadlines are provided in the tender documents. Interested companies should prepare their bids carefully, ensuring all documentation is complete, and participate in the process to secure this significant government contract for public event support.
• Supply, installation, and commissioning of temporary sound systems suitable for large public events.
• Ensure high-quality audio output, clear sound clarity, and reliable operation during Prime Minister’s visit.
• Coordinate with the Electrical Division for site assessment and technical requirements.
• Conduct testing and commissioning of sound equipment before the event.
• Provide on-site technical support during the event.
The process involves:
Technical specifications include:
| Parameter | Requirement |
|---|---|
| Power Supply | 220V, 50Hz, single-phase |
| Sound Output | Minimum 10,000 Watts RMS |
| Microphone System | Wireless and wired options |
| Connectivity | Compatible with existing infrastructure |
| Durability | Weather-resistant and portable |
Bidders must ensure compliance with all technical standards and submit all required documents as specified in the tender documents.
| Specification | Details |
|---|---|
| Power Output | >= 10,000 Watts RMS |
| Power Supply | 220V, 50Hz, single-phase |
| Microphone System | Wireless & wired |
| Weather Resistance | Yes |
| Portability | Portable design |
| Connectivity | Compatible with existing infrastructure |
Process for technical compliance:
The estimated project cost is approximately Rs. 71,37,306.95. The financial bid should include a detailed breakdown of costs such as equipment, installation, and testing. Payment terms are typically linked to project milestones, with an initial mobilization advance and subsequent payments upon completion of specified stages. Bidders must submit their financial proposals via the e-Procurement portal within the stipulated deadline. The lowest bid will not necessarily be accepted; technical compliance and past performance are critical evaluation factors.
Cost breakdown example:
| Item | Estimated Cost |
|---|---|
| Equipment | Rs. 50,00,000 |
| Installation & Testing | Rs. 10,00,000 |
| Miscellaneous | Rs. 11,37,306.95 |
All bids must be valid for at least 120 days from the bid submission deadline.
Tender Category
Service
Tender Value
₹71,37,307
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, Electrical (R&B) Division, Himatnagar
Bid Opening Authority
S.E. (Electrical) R & B Mehsana Electricla Circle,
Address
, Bahumali Bhavan, Block-1, 3rd Floor Mehsana
Contact Details
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N/A
PUNE, MAHARASHTRA
Haryana Government
KURUKSHETRA, HARYANA
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NORTH GOA, GOA
Pimpri Chinchwad Municipal Corporation
PUNE, MAHARASHTRA
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NORTH GOA, GOA
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✓ Must have valid electrical contractor license issued by the Gujarat IMP or Energy & Petrochemical Department.
✓ Must possess a valid Electrical Registration Certificate in class D or above.
✓ Must have completed at least one similar government project involving sound system setup for large events within Gujarat in the last five years.
✓ Must have a minimum annual turnover of twice the estimated tender value (approx. Rs. 1,42,74,614) in any of the last five financial years, verified by a Chartered Accountant with UDIN.
✓ Must hold GST registration and provide a certified copy.
✓ Must submit a solvency certificate from a scheduled/nationalized bank for at least 20% of the tender amount.
✓ Must submit a non-blacklisting affidavit on Rs. 300 stamp paper.
✓ EMD of Rs. 72,000 in the form of FDR valid for 165 days from the last submission date.
✓ Must provide necessary experience certificates and relevant supporting documents as per the tender requirements.
03-07-2026 12:02
03-07-2026 12:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
[1] D.D. for Tender Fee of Rs.2400.00
Required2] EMD in form of the FDR of Rs. 72,000.00 only . (Minimum for 165 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted
Required[3] Certified copy of Income Tax PAN Card.
Required[4] Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 Percentage of amount put to tender).
Required[5] Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
Required[6] Valid Electrical Registration Certificate in appropriate class (D or Above)
Required[7] Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 Percentage of the tender amount (i.e. Rs.35,68,653). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18 Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) if the work is completed after Nov-2023 then full amount as per the Form 3A which is online submitted by the bidder will be consider/accepted.) Similar work means having an experience of Sound System Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted.
Required[8] The bidders should have GST registration. (Certified copy of registration).
Required[9] Bidder has to submit affidavit on 300 Rupees Stamp paper that that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
Required[10] The Bidder must submit on affidavit on 300 Rupees Stamp paper as stated in Annexure-II.
Required[11] Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to tender. i.e. (1,42,74,614) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.
RequiredKey insights about GUJARAT tender market
The bid submission deadline is 03-07-2026 at 12:00 PM. Bidders must upload all required documents and bids before this time to be considered.
Participants must submit a tender fee of Rs. 2400, EMD of Rs. 72,000, valid electrical licenses, GST registration, experience certificates, and financial documents as specified in the tender notice. Detailed list available in the tender documents.
Bids are evaluated based on technical compliance (60%), experience (20%), and financial offer (20%). Technical bids are scrutinized first, followed by opening of financial bids for qualified bidders.
Site visits are generally not mandatory but recommended. Contact the designated officer for arrangements. Details are available in the tender documents.
The scope includes supply, installation, testing, and commissioning of temporary sound systems suitable for large government events, ensuring high-quality audio output and reliable operation during the Prime Minister’s visit.
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