Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Electrical Infrastructure & D.G. Sets for Republic Day 2026 Sabarkantha

Bid Publish Date

19-Dec-2025, 4:30 pm

Bid End Date

31-Dec-2025, 4:00 pm

Value

₹1,90,689

Location

SABAR KANTHA , GUJARAT

Progress

Issue19-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

BELL CONTROLLER ELECTRICAL POWER ATM

This government tender offers a unique opportunity for electrical contractors to supply temporary electrical infrastructure and D.G. Sets for the Republic Day 2026 celebrations in Sabarkantha, Gujarat. The project involves installation, testing, and dismantling of power systems to ensure reliable standby power during the event scheduled from January 24 to January 26, 2026, including two rehearsal days. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial security. The tender process is fully online, with detailed documentation and security deposits required. This contract is ideal for reputed electrical firms with proven expertise in temporary power solutions for large-scale government events. The project emphasizes timely execution, safety, and compliance with government standards, providing an excellent opportunity to showcase technical capabilities and secure a prestigious government contract.

Scope Of Work

The scope of work includes:

  • Provision of temporary electrical infrastructure for Republic Day celebrations in Sabarkantha.
  • Supply and installation of D.G. Sets as standby power sources.
  • Setup of electrical connections for event venues, including safety measures.
  • Testing and commissioning of all electrical equipment prior to the event.
  • Dismantling and removal of temporary setups after the event.

The process involves:

  1. Site assessment and planning based on event requirements.
  2. Procurement of electrical equipment and D.G. Sets.
  3. Installation and testing of power supply systems.
  4. Operational support during the event.
  5. Post-event dismantling and cleanup.
Specification Details
Power Capacity As per event load requirements
D.G. Set Capacity Minimum 50 KVA, with fuel and maintenance
Safety Standards Compliant with BIS and local electrical codes
Duration From 24-01-2026 to 26-01-2026 with 2 days rehearsal

All work must adhere to the specifications outlined in the tender documents and comply with safety, quality, and environmental standards.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Capacity Minimum 50 KVA D.G. Sets
Fuel Type Diesel
Noise Level Compliant with BIS standards
Installation Secure, weatherproof setup with safety measures
Testing Performed and certified before event

Sequential steps for technical implementation:

  1. Conduct site survey.
  2. Procure certified D.G. Sets and electrical materials.
  3. Install setup as per design drawings.
  4. Perform testing and safety checks.
  5. Obtain approval from site engineer before operation.

Financial Requirements

The estimated project cost is Rs. 1,90,688.51, which includes equipment procurement, installation, and commissioning. The payment terms are:

  • 30% advance payment upon contract signing.
  • 50% after installation and successful testing.
  • 20% post-completion and acceptance.
Cost Breakdown Amount (Rs.)
Equipment & Materials 1,20,000
Labour & Installation 50,000
Miscellaneous & Contingency 20,688.51

All payments are subject to submission of valid bills and certification by the project engineer. The bidder must ensure financial transparency and compliance with the tender terms.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor licenses issued by the Government of Gujarat.
  • ✓ Proven experience in executing temporary electrical infrastructure for large government events.
  • ✓ Financial stability with a solvency certificate of at least 20% of the estimated project cost.
  • ✓ Submission of all required documents, including GST registration, PAN card, and bid security.
  • ✓ Experience with electrical installations involving D.G. Sets and temporary power supply.
Qualification Criteria Minimum Requirement
Electrical Contractor License Valid E-2 or above class issued by Gujarat R&B Department
Experience At least 2 similar projects in the last 3 years
Financial Solvency Solvency certificate of Rs. 38,137.70 (20% of Rs. 190,688.51)
Documentation Submission of all prescribed documents as per tender guidelines

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 16:02

2. Commercial Stage

31-12-2025 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload scan copy of the Tender /Bid fee Rs. 600.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 2000.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER,Himatnagar Elect. (R&B) Sub-Division., Himatnagar

Required
3

Upload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2025 (20 Percentage of the Estimated cost)

Required
4

Upload scan copy of the GST Registration Certificate

Required
5

Upload scan copy of the PAN Card

Required
6

Upload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.

Required
7

Upload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)

Required
9

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
10

Upload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

The tender involves providing temporary electrical infrastructure and D.G. Sets for the Republic Day 2026 celebrations in Sabarkantha, Gujarat. Key activities include installation, testing, and dismantling of power supply systems, ensuring reliable and safe power during the event from January 24 to January 26, 2026, with two days of rehearsal. The scope covers site assessment, procurement, setup, and post-event removal.

Who is eligible to participate in this tender?

Eligible bidders must possess a valid electrical contractor license (E-2 or above) issued by the Gujarat R&B Department, demonstrate experience in similar projects, and provide financial solvency certificates of at least 20% of the estimated cost. Additionally, bidders must submit all required documents including GST registration, PAN, and bid security as specified in the tender guidelines.

What are the key dates and deadlines for this tender?

The bid submission starts on 19-12-2025 at 16:30 and closes on 31-12-2025 at 16:00. The bid opening is scheduled for 31-12-2025 at 16:05. The project work is set to commence on 24-01-2026, with the event concluding on 26-01-2026. Bidders must ensure timely submission of all documents before the deadline.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial bid (30%), and compliance with specifications (20%). Bidders must meet a minimum of 70% in technical evaluation. The process includes document verification, experience assessment, and financial competitiveness. The highest-scoring bid will be awarded the contract.

What documents are required to bid?

Bidders must upload the following documents:

  • Tender fee payment proof
  • Earnest Money Deposit (EMD) in FDR or exemption certificate
  • Bank solvency certificate for Rs. 38,137.70
  • GST registration and PAN card
  • Electrical contractor licenses (E-2 or above)
  • Experience certificates with project details
  • Declaration and undertaking letters as per annexures

All documents should be clear, valid, and submitted before the deadline.

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