Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Electrical Installations & Lighting for District Republic Day 2026 Ahmedabad

Bid Publish Date

30-Dec-2025, 3:00 pm

Bid End Date

12-Jan-2026, 4:00 pm

Value

₹3,22,150

Location

AHMADABAD , GUJARAT

Progress

Issue30-Dec-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an opportunity for qualified electrical contractors to participate in a high-profile event project in Ahmedabad. The scope includes temporary electrical installations, standby DG sets, and lighting for the District Republic Day 2026 celebrations. Bidders must meet strict eligibility criteria, including valid licenses, financial solvency, and relevant experience. The project aims to ensure safe, reliable, and efficient electrical support for the event, with a total estimated cost of INR 3,22,149.82. The tender process is open, with clear deadlines for bid submission and evaluation. This is an excellent opportunity for reputed electrical firms to showcase their expertise in government projects, contribute to national celebrations, and strengthen their portfolio in large-scale event electrical services.

Scope Of Work

The scope of work includes:

  • Provision of temporary electrical installations for the district-level Republic Day celebrations.
  • Installation of standby DG sets to ensure uninterrupted power supply.
  • Setup of working lights and decorative lighting for the event venues.
  • Testing and commissioning of all electrical systems before the event.
  • Removal and site restoration post-event.

The process involves:

  1. Site survey and assessment.
  2. Preparation of detailed electrical layout and plan.
  3. Procurement of electrical equipment, materials, and DG sets.
  4. Installation of temporary electrical infrastructure.
  5. Testing, commissioning, and handover.
  6. Dismantling and site cleanup after the event.

Specifications include:

Item Specification Quantity
Electrical wiring Heavy-duty, weatherproof As per site requirement
DG sets Minimum 100 kVA capacity 2 units
Lighting fixtures LED-based, energy-efficient To be finalized
Control panels Modular, weatherproof As needed

All work must adhere to safety standards and electrical codes prescribed by the Gujarat State Government.

Technical Specifications

The electrical systems must meet the following technical parameters:

Parameter Specification
Power supply 230/415V, 3-phase, 50Hz
DG sets Minimum 100 kVA capacity, soundproof, with automatic start
Wiring Heavy-duty, weather-resistant cables conforming to IS standards
Lighting LED floodlights, decorative lights with controllers
Control panels IP65 rated, with overload and short circuit protection

Sequential procedures include:

  1. Survey and assessment.
  2. Design and approval of electrical layout.
  3. Procurement of materials.
  4. Installation and wiring.
  5. Testing and commissioning.
  6. Handover and documentation.

All equipment must be compliant with BIS standards and tested for safety and durability.

Financial Requirements

The estimated project cost is approximately INR 3,22,149.82. The financial breakdown includes:

Item Cost (INR)
Electrical materials and wiring 1,50,000
DG sets rental 1,00,000
Lighting fixtures 50,000
Labor and miscellaneous 22,149.82

Payment terms are as follows:

  • 50% advance upon contract signing.
  • Remaining 50% after successful installation and acceptance.
  • Payments are subject to submission of valid invoices and completion certificates.

Bidders must ensure their financial bids are aligned with these estimates and provide detailed cost breakdowns as part of their submission.

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Eligibility Criteria

✓ Must have valid electrical contractor licenses (E-2 category or above).
✓ Must submit EMD in FDR form issued by a scheduled bank, valid for at least 165 days.
✓ Must demonstrate a minimum bank solvency of 20% of the tender value, issued within the current calendar year.
✓ Must possess a valid Permanent Account Number (PAN) and GST registration.
✓ Proven experience in executing electrical works for government or large-scale events, with relevant certificates.

Qualification Minimum Requirement
Electrical License E-2 or above category
Bank Solvency 20% of INR 3,22,149.82
Experience At least 2 similar projects in the last 3 years
Financial Turnover of at least INR 10 lakhs annually
Certifications Valid electrical contractor license, GST, PAN

Bidders must submit all documents as per the eligibility checklist to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

12-01-2026 16:05

2. Commercial Stage

12-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload scanned copy of the Tender / Bid Fee

Required
2

• Upload scanned copy of the EMD in FDR from (Not less than 165 days) / Valid Exemption Certificate Which issue By R & B (Electrical) Division.

Required
3

• Upload scanned copy of Bank Solvency of Minimum of 20 Percentage amount of Tender cost of Nationalized or Scheduled Bank issued in current calendar year

Required
4

• Upload Scanned copy of Permanent Account Number (PAN)

Required
5

• Upload Scanned copy of GST number

Required
6

• Upload scanned copy of E-2 and above category registration (Electrical) [Renewal Receipt of Registration is Not VAlid]

Required
7

• Upload Scanned copy of valid Electric contractor licence. [Renewal Receipt of Electrical Contractor License is Not Valid]

Required
8

• Upload scanned copy (Submit completion certificate/3A certificate copy of similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st May Celebration programme (only E.I and D.G Work))

Required
9

• Upload signed scan copy of the Special conditions (Annexure)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing temporary electrical installations, standby DG sets, and lighting arrangements for the District Level Republic Day 2026 celebrations in Ahmedabad. The scope includes site assessment, procurement, installation, testing, commissioning, and dismantling of electrical systems, ensuring safety and compliance with standards.

Who is eligible to participate in this tender?

Eligible bidders must possess a valid electrical contractor license (E-2 or above), submit EMD in FDR, demonstrate financial solvency of at least 20% of the tender value, and have relevant experience in government or large-scale event electrical works. All necessary documents like PAN, GST, and registration certificates must be valid and up-to-date.

What are the key deadlines for this tender?

The bid submission start date is 30-12-2025 at 15:00, and the last date for submission is 12-01-2026 at 16:00. The bid opening will occur immediately after submission, on 12-01-2026 at 16:05. Bidders must ensure timely submission to participate.

How can I obtain the tender documents and support?

Tender documents are available for free download from the official portal, with links provided in the tender notice. For technical support or clarifications, contact (n)Code Solutions support team at [email protected] or visit the support center in Ahmedabad. Training sessions are also organized weekly.

What is the evaluation process for this tender?

The evaluation considers technical competence (40%), financial bid (30%), eligibility compliance (20%), and past performance (10%). Bidders must meet all mandatory criteria, with a minimum technical score of 70%. The contract will be awarded based on overall best value, balancing quality and cost.

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