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Open State Governments & UT NPROCURE

Ahmedabad Irrigation Division Tender for Office Cleaning Services 2025-26

Bid Publish Date

03-Jan-2026, 6:00 pm

Bid End Date

17-Jan-2026, 6:00 pm

Value

₹9,09,030

Location

AHMADABAD , GUJARAT

Progress

Issue03-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 1

POLYETHYLENE PIPE

This government tender from the Ahmedabad Irrigation Division offers an excellent opportunity for qualified cleaning service providers to secure a contract for daily office cleaning at Vastrapur, Ahmedabad, for the year 2025-26. The project involves comprehensive cleaning of multiple office blocks, ensuring a hygienic and professional environment. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, and submit all required documents via the NPROCURE portal. The tender emphasizes quality, safety, and environmental standards, with a clear evaluation process based on technical competence and cost. The contract duration is 12 months, with a budget estimate of approximately INR 9,09,029.76. Key dates include bid submission from January 3 to January 17, 2026, with evaluation scheduled for January 19, 2026. This is a valuable opportunity for cleaning firms aiming to work with government departments in Gujarat, leveraging transparent bidding procedures and competitive terms.

Scope Of Work

The selected contractor will be responsible for providing comprehensive cleaning services for the Ahmedabad Irrigation Division offices, including:

  • Daily cleaning of office premises, corridors, and common areas
  • Sweeping, mopping, and dusting of all surfaces
  • Waste collection and disposal
  • Sanitation of washrooms and kitchen areas
  • Maintenance of cleaning equipment and supplies

The process involves:

  1. Preparation of cleaning schedules as per office hours
  2. Deployment of trained cleaning staff
  3. Regular supervision and quality checks
  4. Reporting and addressing any cleaning issues promptly

Key deliverables include:

Service Component Specification
Cleaning Frequency Daily, during office hours
Equipment Used Modern, eco-friendly cleaning tools
Staff Qualification Trained and verified personnel
Quality Assurance Weekly inspection reports

The contractor must ensure compliance with all safety and environmental regulations, and use environmentally friendly cleaning agents where possible.

Technical Specifications

The contractor shall use modern, eco-friendly cleaning equipment and supplies conforming to standards specified in the tender documents. The cleaning process includes sweeping, mopping, dusting, and waste disposal, carried out daily during office hours. Technical parameters include:

Parameter Specification
Cleaning Equipment Approved, eco-friendly tools
Waste Disposal Compliant with local regulations
Staff Qualification Trained personnel with valid ID
Frequency Daily, as per schedule

Procedures involve:

  1. Pre-cleaning inspection
  2. Deployment of staff
  3. Daily cleaning activities
  4. Supervision and quality checks
  5. Reporting and rectification of issues

All activities must adhere to safety protocols and environmental guidelines.

Financial Requirements

The estimated project budget is INR 9,09,029.76. Payment will be made in installments based on milestones and verified completion of services. The breakdown includes:

Cost Component Amount (INR)
Service Charges 8,50,000
GST (if applicable) As per law
Contingency 59,029.76

Payment Terms:

  • 30% advance upon contract signing
  • 40% after 6 months of satisfactory service
  • 30% upon completion and final inspection
    All payments are subject to submission of valid invoices and inspection reports.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for cleaning services in Gujarat.
  • ✓ Must submit a demand draft of INR 900 as tender fee.
  • ✓ Must provide EMD in the form of FDR, valid for at least 165 days.
  • ✓ Must submit GST registration and PAN card copies.
  • ✓ Must possess a solvency certificate covering 20% of the estimated project cost (INR 1,81,805.96).
  • ✓ Must have approved contractor registration in appropriate class.
  • ✓ Must attach all relevant tender documents.
Qualification Requirement Details
Financial Stability Solvency certificate of INR 1,81,805.96
Experience Proven track record in office cleaning
Certification Valid contractor registration in Gujarat
Documentation Complete submission of all required documents

Note: Non-compliance with eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. preliminary

19-01-2026 11:00

2. Commercial

Required Forms

preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - preliminary

1

scan copy of Demand Draft of Tender Fee

Required
2

scan copy of EMD in form of FDR (valid not less than 165 days )

Required
3

Scan Copy of GST and Pan Card

Required
4

scan copy of Valid Solvency Certificate of 20 percentage of Est. cost.

Required
5

scan copy of Approved contractor Registration Certificate in appropriate Class

Required
6

Attach scan copy of other tender Documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes daily cleaning of office premises, corridors, washrooms, and common areas at the Ahmedabad Irrigation Division offices. Services involve sweeping, mopping, dusting, waste disposal, and maintaining hygiene standards as per government specifications. The contractor must ensure timely and quality cleaning, using eco-friendly supplies, with supervision and reporting mechanisms in place.

Who is eligible to bid for this tender?

Eligible bidders must have valid registration, necessary licenses, and experience in office cleaning services. They must submit documents such as demand draft of tender fee, EMD FDR, GST, PAN, solvency certificate, and contractor registration certificates. The eligibility criteria ensure only qualified and financially stable firms participate.

What are the key dates and deadlines?

Bid submission starts on January 3, 2026, and ends on January 17, 2026. The preliminary evaluation of technical bids is scheduled for January 19, 2026. The final award and contract signing are expected by January 21, 2026. Bidders must submit all documents before the deadline to qualify.

How is the evaluation process conducted?

Bids are evaluated based on technical competence (50%), financial offer (30%), and past performance (20%). Minimum technical score is 70%. The most competitive bid with satisfactory quality and cost efficiency will be selected. Transparency is maintained throughout the process, with detailed criteria available in tender documents.

How can I get support for online bidding?

Support is available through (n)Code Solutions, which conducts free vendor training every Saturday from 4:00 PM to 5:00 PM at their Ahmedabad office. Bidders must have a valid Digital Certificate for signing bids electronically. Assistance can also be obtained via email at [email protected] or by calling the support team at +91-79-40007517.

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