Open State Governments & UT NPROCURE

Tender for Annual Maintenance Contract of Motor Pumpsets in Government Health Buildings, Gandhinagar

Bid Publish Date

25-Dec-2025, 4:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹24,56,473

Location

GANDHINAGAR , GUJARAT

Progress

Issue25-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

AGITATORS ELECTRICAL TURBINE PUMPS WATER LEVEL RECORDER

This government tender offers an opportunity for qualified electrical contractors to secure an annual comprehensive maintenance contract for motor pumpsets in government health buildings in Gandhinagar. The project aims to ensure the reliable operation of essential water supply systems, supporting public health infrastructure. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The process involves online submission of technical and financial bids through the NProcure portal, with detailed documentation required for pre-qualification. The contract duration is 12 months, with a total estimated value of approximately INR 24.56 lakh. This tender emphasizes transparency, compliance, and quality service delivery, making it an ideal opportunity for experienced electrical maintenance firms seeking government contracts in Gujarat.

Scope Of Work

The selected contractor will be responsible for the following tasks:

  • Routine inspection and preventive maintenance of motor pumpsets in government health buildings.
  • Immediate repair and replacement of defective parts to ensure continuous operation.
  • Adherence to standard specifications as outlined in the provided documents.
  • Maintaining detailed records of maintenance activities and reporting to the supervising authority.

The process includes:

  1. Conducting initial site assessment.
  2. Preparing a maintenance schedule.
  3. Executing routine inspections and preventive tasks.
  4. Responding promptly to breakdowns.
  5. Final reporting and documentation.

Key deliverables include:

  • Monthly maintenance reports.
  • Repair logs.
  • Compliance with safety and technical standards.
Specification Details
Pumpset Capacity As per site requirements
Power Supply 230V, 50Hz
Maintenance Standards As per Standard Specification for Electrical Work.pdf
Response Time Within 24 hours for breakdowns

The contractor must ensure all work complies with the relevant safety and technical standards specified in the tender documents.

Technical Specifications

The maintenance work must adhere to the following technical parameters:

Parameter Specification
Pumpset Voltage 230V, 50Hz
Power Supply Stable and compliant with IS standards
Maintenance Frequency Monthly and as needed for breakdowns
Documentation Maintenance reports as per Annexure guidelines

The process involves:

  • Conducting initial technical assessment.
  • Scheduling routine inspections.
  • Performing repairs using approved spare parts.
  • Ensuring safety standards are met during all operations.

All technical work must align with the specifications outlined in the Standard Specification for Electrical Work.pdf and other tender documents.

Financial Requirements

The estimated project cost is INR 24,56,472.51. Bidders must submit a bid offer valid for 120 days, with the following financial breakdown:

Cost Component Amount (INR)
Service Charges As quoted
Spare Parts As required
Labor As per applicable rates
Total Estimated Cost 24,56,472.51

Payment terms include:

  • 30% advance upon contract signing.
  • 40% after completion of initial month.
  • 30% upon final acceptance.

Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must possess valid GST Registration and PAN Card.
  • ✓ Must have experience in electrical maintenance works for at least one year.
  • ✓ Must submit the Declaration Letter of Bidder as per ANNEXURE-A.pdf.
  • ✓ Must provide Form-3A issued by the employer to demonstrate successful experience in similar work.
Qualification Minimum Requirement
Electrical Contractor License Valid and issued by Gujarat government
GST Registration Valid certificate
Experience Minimum 1 year in electrical maintenance
Financial Qualification Turnover of at least INR 10 lakh in the last fiscal year

Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes routine inspections, preventive maintenance, repairs, and replacement of motor pumpsets in government health buildings in Gandhinagar. The contractor must ensure continuous operation, adhere to safety standards, and submit regular maintenance reports.

What are the eligibility criteria for bidders?

Bidders must hold a valid Electrical Contractor License issued by the Gujarat government, possess GST and PAN registration, have at least 1 year of experience in electrical maintenance, and submit required documents like Form-3A and Declaration Letter as specified in the tender.

How can I participate in the bidding process?

Registration on the NProcure portal is mandatory. Bidders must download tender documents, prepare and upload scanned copies of bid fee, EMD, GST, PAN, and other documents before the deadline. Technical and financial bids are submitted electronically, and training sessions are available for guidance.

What is the deadline for bid submission?

The last date for bid submission is 07-01-2026 at 18:00 hours. Bidders are advised to submit their bids well before this deadline to avoid last-minute issues.

What are the payment terms for the awarded contract?

Payments will be made in installments: 30% advance, 40% after one month of work, and 30% upon final acceptance. Payments are subject to submission of necessary reports and compliance with contract terms.

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