Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract at Gandhinagar Health Building

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹6,06,338

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 6

AGITATORS ELECTRICAL GEYSER TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers qualified electrical contractors an opportunity to secure a comprehensive maintenance contract for essential electrical and mechanical systems at the Gandhinagar Government Health Building. The project involves routine inspections, repairs, and preventive maintenance of Motor Pump Sets, Air Conditioners, Geysers, and Water Closets. With a project value of approximately ₹6,06,338, bidders must meet strict eligibility criteria, including valid licenses, GST registration, and experience in similar projects. The tender process is conducted electronically, with detailed evaluation based on technical competency and financial competitiveness. The contract duration is 12 months, with submission deadlines on 12th January 2026. This opportunity is ideal for licensed electrical contractors and maintenance service providers seeking government projects in Gujarat. Ensure your bid is compliant and submitted on time to participate in this transparent procurement process.

Scope Of Work

The scope of work includes:

  • Providing comprehensive maintenance for Motor Pump Sets, Air Conditioners, Water Closets, and Geysers at the designated government health building.
  • Routine inspections, preventive maintenance, and timely repairs to ensure optimal functioning of all electrical and mechanical equipment.
  • Maintaining detailed records of maintenance activities and submitting periodic reports.
  • Ensuring compliance with all relevant safety standards and government regulations.

The process involves:

  1. Receiving and opening bids as per scheduled dates.
  2. Evaluating submitted documents and technical proposals.
  3. Awarding the contract to the most suitable bidder based on evaluation criteria.
  4. Commencing maintenance activities immediately upon contract award.

Key deliverables include:

Item Description
Motor Pump Sets Regular servicing, repairs, and replacement of faulty parts
Air Conditioners Scheduled maintenance, cleaning, and refrigerant refilling
Water Closets & Geysers Inspection, repairs, and parts replacement
Documentation Maintenance logs, reports, and compliance certificates

The contractor must ensure availability of spare parts and qualified technicians throughout the contract period.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V, 50Hz, single-phase
Motor Pump Sets Capacity: 5-10 HP, suitable for building needs
Air Conditioners Capacity: 1.5 to 3 Ton, split or window units
Geysers Capacity: 15-30 liters
Water Closets Standard Indian make, compliant with IS standards

Procedures:

  • Inspection of existing equipment.
  • Preventive maintenance as per standard schedules.
  • Replacement of worn-out parts.
  • Testing and commissioning after repairs.
  • Documentation of all activities.

Contractors must ensure adherence to the specifications detailed in the tender documents and standard electrical maintenance practices.

Financial Requirements

The estimated project cost is approximately ₹6,06,338.35. Bidders must submit a bid security deposit of ₹6,063.38, which is 1% of the estimated cost. The financial bid should include:

Cost Component Amount (INR)
Labour Variable based on scope
Materials & Spares As per actuals, supported by quotations
Overheads & Profit Included in the bid rate

Payment terms are:

  • 30% advance upon contract signing.
  • 40% after 50% work completion.
  • Remaining 30% after final acceptance.

All payments are subject to satisfactory completion of work and submission of necessary documentation.

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Eligibility Criteria

✓ Must have valid electrical contractor license issued by the Government of Gujarat.
✓ Must possess a valid GST registration certificate.
✓ Must submit a valid PAN Card.
✓ Must provide a valid registration certificate for electrical work issued by the R&B Department, Gujarat.
✓ Must submit a bid security deposit (EMD) of approximately ₹6,063.38.
✓ Experience in executing similar maintenance contracts for government or large institutional buildings for at least one year.

Qualification Minimum Requirement
Electrical Contractor License Valid and issued by Gujarat Government
Experience Minimum 1 year in electrical maintenance contracts
Financial Criteria Turnover of at least ₹10 lakh in the last financial year

All documents must be valid, up-to-date, and clearly scanned for submission.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 12th January 2026 at 6:00 PM. Bids submitted after this deadline will not be considered. Bidders are advised to submit their documents well in advance to avoid last-minute issues.

What documents are required for eligibility?

Eligible bidders must submit:

  • Valid electrical contractor license issued by Gujarat Government
  • GST registration certificate
  • PAN Card
  • Registration certificate for electrical work
  • Bid security deposit (EMD)
  • Experience certificates for similar projects
    All documents must be valid, scanned, and uploaded as per instructions in the tender documents.
How is the evaluation of bids conducted?

Bids are evaluated based on technical competency (60%) and financial bid (40%). Technical evaluation considers experience, approach, and compliance, while financial evaluation assesses bid rates. Minimum thresholds must be met for qualification, and the highest scoring bid will be awarded the contract.

Can I participate in the tender offline?

No, all bids must be submitted electronically through the official portal. Physical submissions are not accepted. Bidders should ensure they have valid digital certificates for signing bids and attend training sessions if needed.

What is the scope of work for this tender?

The scope includes preventive and corrective maintenance for Motor Pump Sets, Air Conditioners, Geysers, and Water Closets at the Gandhinagar health building. Tasks involve routine inspections, repairs, replacements, and documentation, ensuring uninterrupted operation of electrical and mechanical systems as per government standards.

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