Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract at Civil Hospital Gandhinagar

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹6,77,639

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

AGITATORS ELECTRICAL TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an excellent opportunity for qualified electrical contractors to secure a comprehensive maintenance contract at the Civil Hospital Gandhinagar. The project involves annual electrical maintenance and repair services for motor pump sets, critical for hospital operations. With a project value of approximately INR 6,77,639.30, the tender emphasizes quality, compliance, and timely delivery. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and experience in hospital electrical works. The process is conducted online via the NProcure portal, with deadlines on January 7, 2026. This opportunity is ideal for experienced electrical firms seeking government contracts in Gujarat, supporting healthcare infrastructure and public service delivery.

Scope Of Work

The scope of work includes:

  • Routine maintenance of motor pump sets to ensure optimal functioning.
  • Emergency repairs and troubleshooting as required.
  • Servicing and replacement of electrical components per manufacturer specifications.
  • Inspection and testing of electrical systems and pump sets.
  • Documentation and reporting of maintenance activities.

The process involves:

  1. Pre-bid meeting to clarify project details.
  2. Bid submission via the official NProcure portal before the deadline.
  3. Bid opening conducted by the Superintending Engineer, Project Implementation Unit.
  4. Evaluation based on technical and financial criteria.
  5. Contract award to the successful bidder.

The contractor must adhere to the specifications outlined in the tender documents, including the Standard Specification for Electrical Work and Terms and Conditions for Motor Pump Set. The work must be completed within 12 months from the date of contract signing.

Specification Details
Completion Period 12 months
Estimated Cost INR 6,77,639.30
Contract Type Works
Location Civil Hospital Campus, Gandhinagar
Documentation Certificates, experience proof, bid fee, EMD

Technical Specifications

The technical specifications include:

Parameter Requirement
Motor Pump Sets Standard hospital-grade electrical pump sets
Voltage 415V, 3-phase
Power Rating As per manufacturer specifications
Testing Insulation resistance, functionality tests
Maintenance Scheduled and emergency servicing

The process involves:

  • Conducting initial inspections.
  • Performing routine maintenance as per Standard Specification for Electrical Work.
  • Documenting all activities.
  • Ensuring compliance with safety standards.

The contractor must follow the detailed specifications outlined in the tender documents, including the Terms and Conditions for Motor Pump Set.

Financial Requirements

The estimated project cost is INR 6,77,639.30, which covers all maintenance activities, labor, materials, and miscellaneous expenses. Payment will be made in installments based on milestones achieved, as specified in the contract. The payment schedule includes:

  • 30% upon contract signing.
  • 40% after completion of 6 months of maintenance.
  • 30% after successful completion of 12 months.

All payments are subject to submission of necessary documentation and approval by the Superintending Engineer. The bidder must include a detailed financial proposal in the prescribed format, ensuring transparency and compliance with tender guidelines.

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Closed: 9 January 2025
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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must possess a valid GST Registration Certificate.
  • ✓ Must hold a valid PAN Card.
  • ✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
  • ✓ Must have experience in electrical maintenance works for hospitals or similar infrastructure for at least one year.
  • ✓ Must upload Form-3A issued by the employer to substantiate experience.
  • ✓ Must provide Declaration Letter as per ANNEXURE-A.
Qualification Requirement
Contractor License Valid and issued by Gujarat government
GST Registration Valid and up-to-date
Experience Minimum 1 year in electrical maintenance
Financial EMD as per tender guidelines

Failure to meet any of these criteria will disqualify the bidder from the process.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this electrical maintenance tender?

The bid submission deadline is 07-01-2026 at 6:00 PM. Bidders must upload all required documents and proposals via the NProcure portal before this time to be considered.

What documents are required to qualify for this tender?

Bidders must submit:

  • Valid Electrical Contractor License
  • GST Registration Certificate
  • PAN Card
  • Earnest Money Deposit (EMD) in FDR or exemption certificate
  • Experience proof such as Form-3A for similar work
  • Declaration as per ANNEXURE-A
    All documents must be uploaded during the preliminary stage of the bid process.
How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Minimum technical score of 70% is required, and the highest total score determines the successful bidder. The process ensures transparency and fairness.

What is the scope of work for this electrical maintenance contract?

The scope includes routine maintenance, emergency repairs, testing, and documentation of motor pump sets at the Civil Hospital Gandhinagar. The contractor must follow detailed specifications, perform scheduled servicing, and ensure uninterrupted electrical supply for hospital operations.

Who can I contact for assistance during the bidding process?

For support, contact [email protected] or call +91-79-40007517, 40007514, 40007515. Support is available through the (n)Procure team at GNFC Ltd., Ahmedabad, especially during training sessions and technical clarifications.

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