Open State Governments & UT NPROCURE

Tender for Civil Works & Furniture at Rajkot Panchayat Office - Government Contract Opportunity

Bid Publish Date

15-Dec-2025, 10:30 pm

Bid End Date

23-Dec-2025, 6:00 pm

Value

₹16,40,784

Location

RAJKOT , GUJARAT

Progress

Issue15-Dec-2025, 10:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

01  Months

Currency Type

Single

Categories 3

HOTEL EQUIPMENTS CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers a unique opportunity for experienced civil contractors and furniture suppliers to participate in a public infrastructure project in Rajkot, Gujarat. The project involves civil works and furniture installation at the Panchayat (R&B) Circle No. 1, located in the M.S. Building. With an estimated value of ₹16,40,784.34, the tender emphasizes quality, timely completion within 1 month, and compliance with government standards. The process is fully electronic, ensuring transparency and efficiency, with detailed specifications, eligibility criteria, and deadlines provided. Bidders must submit all required documents, including registration and solvency certificates, and adhere to the terms outlined in the detailed tender documents. This opportunity is ideal for firms seeking to expand their portfolio in government projects, offering substantial scope for growth and collaboration with the Gujarat government’s infrastructure development initiatives.

Scope Of Work

The scope of work includes:

  • Civil Works:
    • Construction, repair, and finishing of interior and exterior structures
    • Installation of partition walls, flooring, and ceiling works
    • Electrical wiring, lighting fixtures, and plumbing as required
  • Furniture Works:
    • Supply and installation of furniture for the Panchayat office, including desks, chairs, cabinets, and other fixtures
    • Ensuring furniture meets specified quality and durability standards
  • Project Phases:
    1. Site assessment and preparation
    2. Civil construction and finishing
    3. Furniture procurement, delivery, and installation
    4. Final inspection and handover

Key Deliverables:

  • Completed civil infrastructure as per specifications
  • Fully installed and functional furniture setup
  • Compliance with safety and quality standards

Specifications Comparison Table:

Item Specification Remarks
Civil Works As detailed in the Building Specification Booklet Ensure adherence to approved drawings
Furniture Standard office furniture as per tender documents Customization available upon request

All work must be completed within 1 month from the date of contract signing, with strict adherence to the technical and safety standards outlined in the tender documents.

Technical Specifications

The technical specifications for this project include:

Parameter Requirement
Civil Works Conformance to the Building Specification Booklet (linked document)
Furniture Office furniture made of durable, high-quality materials, compliant with specified dimensions and standards
Electrical & Plumbing As per approved drawings and safety norms
Quality Standards BIS or equivalent standards for construction and furniture

Sequential Process:

  1. Site assessment and approval
  2. Civil work execution as per approved plans
  3. Furniture procurement based on specifications
  4. Installation and finishing
  5. Inspection and approval

All technical activities must adhere to the guidelines detailed in the tender documents, ensuring safety, durability, and compliance with government standards.

Financial Requirements

The estimated project cost is ₹16,40,784.34, which includes all civil and furniture works. Payment will be made in accordance with milestones:

Payment Schedule Percentage Conditions
Advance 10% Upon contract signing
Progress Payment 70% After completion of civil works and furniture delivery
Final Payment 20% After final inspection and acceptance

Bidders must submit a refundable EMD amount, details of which are provided in the tender documents. The total bid amount should include all applicable taxes, including GST, as per prevailing norms. The bid offer must be valid for 120 days from the date of submission.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration with the Gujarat R&B Department at 'E1' Class or above.
  • ✓ Proven experience in civil construction and furniture installation projects.
  • ✓ Minimum solvency certificate of 20% of the estimated project cost (₹3,28,156.87) for the calendar year 2025.
  • ✓ Submission of relevant documents:
    Document Required
    Valid Registration Certificate ✓
    Solvency Certificate ✓
    PAN Card Optional
    GST Registration Optional
  • ✓ Bidder should not have more than one active tender for the same work.
  • ✓ Bidders must submit all required documents as per the tender guidelines, including proof of tender fee and EMD if applicable.

| Financial Qualification Table |
|------------------------------|------------------|
| Minimum Solvency | 20% of Estimated Cost |
| Validity Period | Up to 31st December 2025 |
| Certification | Valid registration and solvency certificates |

Failure to meet these criteria will result in disqualification from the bidding process.

Bidding Process

Process Timeline

1. Preliminary Satge

24-12-2025 11:00

2. Commercial Stage

24-12-2025 11:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Details

User Defined Template-Standard

Required

Solvency

User Defined Template-Standard

Required

Pancard

User Defined Template-Standard

Required

GST Registration Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Satge

1

Relevant Document of this Tender

Required

Form - Tender Fee Form

1

Provide any proof of TENDER FEE Document

Form - Emd Fee Form

1

Provide any proof of EMD Document

Form - Registration Details

1

Copy of Valid Registration Certificate.

Required

Form - Solvency

1

Copy of Valid Solvency Certificate.

Required

Form - Pancard

1

Copy of Pan Card

Form - GST Registration Details

1

Copy of G.S.T. Certificate

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission for this tender?

The bid submission deadline is 23rd December 2025 at 6:00 PM. Bidders must upload all required documents and bid offers before this time to be considered.

What documents are required to participate in this tender?

Participants must submit a valid registration certificate, solvency certificate, PAN card (optional), and GST registration (optional). Additionally, proof of tender fee and EMD are required if applicable, along with other specified documents listed in the tender guidelines.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and compliance with bid requirements (10%). Bidders must score at least 60% in technical evaluation to qualify for financial assessment.

Can I participate in this tender if I am a new contractor?

Yes, provided you possess the necessary registration, experience in similar civil and furniture works, and meet the solvency criteria. All required documents must be submitted as per the tender guidelines.

Are there any training sessions available for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the electronic bidding process.

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