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Open State Governments & UT NPROCURE

Tender for Construction of New Samras Boys Hostel (Cap-125) at Isroli, Surat

Bid Publish Date

16-Jan-2026, 4:00 pm

Bid End Date

12-Feb-2026, 6:00 pm

Value

₹10,02,14,470

Location

SURAT , GUJARAT

Progress

Issue16-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹18,000

Contract Form

Works

Completion Period

18  Months

Currency Type

Single

This government tender offers a unique opportunity for experienced construction firms to undertake the construction of a 125-capacity Samras Boys Hostel at Isroli, Surat. Managed by the Surat Division 2 under the Gujarat State Department of Roads and Buildings, the project involves comprehensive civil, electrical, and infrastructure works. With an estimated value of ₹100.21 million and a project timeline of 18 months, bidders must demonstrate technical expertise, financial stability, and compliance with strict specifications. The tender process includes detailed evaluation stages, with deadlines set for bid submission on 12th February 2026. This project is ideal for companies specializing in large-scale government civil works, offering a chance to contribute to educational infrastructure development in Gujarat. All interested bidders are encouraged to review the detailed tender documents, prepare their proposals accordingly, and submit within the stipulated timelines to secure this lucrative government contract.

Scope Of Work

The scope of work encompasses the complete construction of the Samras Boys Hostel at Isroli, including:

  • Civil works for the hostel building, including foundation, superstructure, roofing, and finishing.
  • Electrical installations as per specifications, including wiring, lighting, and power systems.
  • Plumbing and sanitary works for all hostel facilities.
  • External infrastructure including pathways, drainage, and landscaping.

The process involves:

  1. Mobilization and site preparation.
  2. Execution of civil construction as per approved drawings.
  3. Installation of electrical and plumbing systems.
  4. Quality assurance and inspections.
  5. Final completion and handover.

Key deliverables include:

  • Fully constructed hostel building with approved specifications.
  • Functional electrical and plumbing systems.
  • Site cleanup and landscaping.

All works must adhere to the technical specifications provided in the tender documents, including safety standards, material quality, and environmental regulations. The project timeline is 18 months from the date of award, with milestones aligned to project phases.

Specification Details
Building Capacity 125 beds
Estimated Cost ₹100,214,468.51
Completion Period 18 months
Tender Fee ₹18,000
Bid Security As specified in tender documents

Bidders are advised to review all tender documents and specifications before submitting proposals.

Technical Specifications

The technical specifications include:

Parameter Requirement
Building Material Conformance to IS standards, durable and sustainable
Electrical Systems As per General Specification for LIFT and Electrical Work PDFs, with safety compliance
Plumbing High-quality piping and fixtures, compliant with standards
Structural Design Earthquake-resistant, compliant with local codes
Equipment Approved makes and models listed in tender documents

Sequential procedures involve:

  1. Reviewing detailed drawings and specifications.
  2. Procuring approved materials.
  3. Executing construction as per approved plans.
  4. Conducting inspections at each phase.
  5. Final testing and commissioning.

All technical work must adhere strictly to the specifications outlined in the tender documents, ensuring safety, durability, and compliance with local building codes.

Financial Requirements

The estimated project cost is approximately ₹100.21 million, with a tender fee of ₹18,000 payable during bid submission. The financial bid must include a detailed bill of quantities and unit rates for all items. Payment terms are structured as follows:

  • 10% advance upon contract signing.
  • 40% after completion of foundation and structural work.
  • 30% after installation of electrical and plumbing systems.
  • 20% on project completion and handover.

Bidders must submit valid financial statements, including Schedule B (Financial Status) and Schedule F (Experience of Similar Projects). The bid security or EMD must be submitted as per the guidelines, with a bank guarantee or FDR of the specified amount. All financial proposals should be prepared in accordance with the prescribed format and include detailed cost breakdowns.

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Eligibility Criteria

✓ Must have valid registration with appropriate government authorities.
✓ Must have experience in constructing institutional buildings, especially hostels or similar structures.
✓ Must provide valid bid security as per tender guidelines.
✓ Should possess a minimum average annual turnover of ₹50 million over the last three years.
✓ Must submit all required technical and financial documents, including registration certificates, experience certificates, financial statements, and project completion certificates.
✓ Must demonstrate compliance with safety, environmental, and quality standards.

Qualification Criteria Minimum Requirement
Registration Valid registration with relevant authorities
Experience At least 2 similar projects completed in the last 5 years
Turnover Minimum ₹50 million annual average
Bid Security As specified in tender documents
Technical Capacity Adequate manpower and equipment

Important: Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Technical Bid

13-02-2026 11:00

2. Financial Bid

13-02-2026 11:30

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Class Details

User Defined Template-Standard

Required

Category Details (Building)

User Defined Template-Standard

Required

Solvency

User Defined Template-Standard

Required

Proposed sub-contract and firms involved

User Defined Template-Standard

Required

SCHEDULE A

User Defined Template-Standard

Required

Schedule B

User Defined Template-Standard

Required

Schedule - C.

User Defined Template-Standard

Required

PROFORMA C-1 DECLARATION / UNDERTAKING

User Defined Template-Standard

Required

Schedule - C Personal.

User Defined Template-Standard

Required

SCHEDULE - D

User Defined Template-Standard

Required

SCHEDULE-E EXPERIENCE ALL PROJECTS IN PROGRESS

User Defined Template-Standard

Required

SCHEDULE – F - EXPERIENCE RELEVANT (BUILDING WORKS) PROJECTS COMPLETED..

User Defined Template-Standard

Required

SCHEDULE – G DETAILS OF LITIGATION

User Defined Template-Standard

Required

SCHEDULE – H ADDITIONAL INFORMATION

User Defined Template-Standard

Required

Schedule - 1.

User Defined Template-Standard

Required

Financial

Percentage Rate

Library-Secured

Required

Lift AMC

User Defined Template-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Copy of Tender Fee

Required
2

Attached Copy of Bid Security in the form specified in Section 8

Required
3

Attached Copy of Registration of Class (Appropriate Category) & Special Category (if any)

Required
4

Attached Copy of Pan Card & GST Registration

Required
5

Attached Copy of Constitution or legal status of Bidder (Refer Clause 1.1 of Q.I.)

Required
6

Attached Copy of Power of attorney / Partnership deed (if any)

Required
7

Attached Copy of litigation History (Refer Clause 1.11 of Q.I.)

Required
8

Attached Copy of Key Personal Biographical data (Refer Clause 1.6 of Q.I. and Schedule-C)

Required
9

Attached Copy of Certificates, under takings, affidavits as specified in Section 2

Required
10

Attached Copy of Under taking that the bid shall remain valid for the period specified in Clause 15.1

Required
11

Attached Copy of all other required documents as per SBD

Required
12

Attached Document of Proposed sub-contract and firms involved (Refer Clause 1.7 of Q.I.)

Required
13

Attached Copy of Turn Over Certificate (Refer ITB Clause 4.5.3 A and Pre-qualification Documents (2) (a))

Required
14

Attached Copy of Valid Documents of Schedule-D Plant & Equipment

Required
15

Attached Copy of Valid Documents of Schedule-E Experience All Projects In Progress

Required
16

Attached Copy of Valid Documents of SCHEDULE – F Experience Relevant (Bldg. Works) Projects Completed

Required
17

Attached Copy of Valid Documents of Similar Nature of Work (Single similar nature work 40 percentage estimate Amount)

Required
18

Attached Copy of Valid Documents of SCHEDULE – H (Any other information pursuant to ITB Clause 4.5 of these instructions)

Required
19

Attached Copy of Bank Solvency Certificate (20 Percentage of the Estimated Cost of calendar year- 2024-25)

Required
20

Attached Copy of Valid Documents of Schedule-B Financial Statement (FINANCIAL STATUS).

Required
21

Attached Copy of EMD for FDR : Bid Security / EMD (It Is mandatory to attached a bank third party confirmation letter if the hand written FDR or third party nominee or joint name FDR ) or Valid EMD Exemption Certificate of Appropriate Class of Registration of Approved Contractors.

Required

Stage - Financial Bid

1

Attached Copy of Form of Bid as specified in Section 6

Required
2

Attached Copy of Priced Bill of Quantities for items specified in Section 7

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th February 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this time to avoid disqualification.

What documents are required for technical bid submission?

Bidders must submit all required technical documents, including:

  • Tender fee receipt
  • Bid security (EMD)
  • Registration certificates
  • Experience certificates
  • Financial statements
  • Project completion certificates
  • Power of attorney or partnership deed
  • Litigation history
  • Certificates and affidavits as specified in the tender documents.
    Ensure all documents are valid and properly signed.
How is the evaluation of bids conducted?

Bids are evaluated in two stages:

  1. Technical Evaluation based on experience, technical competence, and compliance.
  2. Financial Evaluation based on bid prices and cost-effectiveness.
    The final selection is based on the combined score, with minimum qualifying marks in each category required for eligibility.
What is the estimated project cost?

The estimated cost of construction for the Samras Boys Hostel is approximately ₹100,214,468.51. The project includes civil, electrical, and plumbing works, with a completion timeline of 18 months.

Who should I contact for clarifications?

All queries should be directed to the Executive Engineer, Surat (R&B) Division No.2 at [email protected]. It is recommended to submit all questions well before the bid deadline to receive timely clarifications.

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