Open State Governments & UT NPROCURE

Tender for Electrical Maintenance Contract at Surendranagar District - Government Works

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹7,09,798

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL COOLER WATER COOLER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an exciting opportunity for electrical contractors and maintenance service providers to secure a contract for comprehensive electrical maintenance at Surendranagar District. The project involves annual servicing of AC units, water coolers, and geysers, ensuring safety, efficiency, and reliability. Managed by the Project Implementation Unit in Gandhinagar, Gujarat, the tender emphasizes strict eligibility criteria, transparent evaluation, and timely execution. With a total estimated value of approximately ₹709,798, this contract is ideal for firms seeking to expand their portfolio in government infrastructure projects. The process involves online bidding, mandatory documentation, and a clear evaluation methodology, ensuring a fair and competitive process. Interested companies must meet licensing, experience, and technical standards to participate. The tender provides detailed specifications, submission deadlines, and contact information, making it accessible for qualified bidders across Gujarat and beyond.

Scope Of Work

The selected contractor will be responsible for the following:

  • Providing annual comprehensive maintenance for air conditioners, water coolers, and geysers at designated locations in Surendranagar District.
  • Routine inspections, preventive maintenance, and timely repairs to ensure optimal functioning.
  • Adherence to standard specifications as outlined in the tender documents, including safety and quality standards.
  • Coordination with the Project Implementation Unit for scheduling and reporting.

The key deliverables include:

  • Regular maintenance reports
  • Service logs
  • Emergency repair services
  • Replacement of faulty parts

The process involves:

  1. Initial inspection and assessment of all equipment.
  2. Scheduled preventive maintenance as per manufacturer guidelines.
  3. Emergency repairs within stipulated response times.
  4. Final inspection and certification of completed work.
Equipment Type Maintenance Frequency Key Specifications
Air Conditioners Quarterly Standard AC units, split & window types
Water Coolers Bi-annual Domestic & commercial models
Geysers Quarterly Electric geysers, safety compliance

The contractor must ensure compliance with all applicable safety, environmental, and technical standards as specified in the tender documents.

Technical Specifications

The contractor must ensure all electrical maintenance activities conform to the 'Standard Specification for Electrical Work' and 'Terms and Conditions for AC Machines' as provided in the tender documents. Technical parameters include:

  • AC Units: Split and window types, capacity ranging from 1.5 to 5 tons.
  • Water Coolers: Domestic and commercial, with cooling capacity as per manufacturer specifications.
  • Geysers: Electric, with safety features and energy efficiency standards.

Process steps include:

  • Initial site assessment using technical checklists.
  • Routine maintenance performed as per schedule.
  • Replacement of faulty parts with genuine spares.
  • Final testing and certification of operational readiness.

Technical compliance must be maintained throughout the contract duration, with documentation provided for each maintenance activity.

Financial Requirements

The estimated total cost for the project is approximately ₹709,798. The financial bid should include a detailed breakdown of costs, including labor, materials, and miscellaneous expenses. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of the first six months.
  • 30% upon final completion and approval.
Cost Component Percentage Remarks
Labor 50% Including wages and benefits
Materials 30% Genuine and approved parts
Miscellaneous 20% Transportation, tools, etc.

Bidders must ensure their financial proposals are competitive and compliant with tender guidelines. All payments are subject to approval of work progress and quality standards.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess a valid GST Registration Certificate.
✓ Must provide a valid PAN Card.
✓ Must submit a valid registration certificate for electrical work issued by the R&B Department, Gujarat.
✓ Must have a minimum of 1 year experience in electrical maintenance work, supported by Form-3A or equivalent documentation.
✓ Must submit the bid fee of ₹900 and earnest money deposit (EMD) in the form of FDR or valid exemption certificate.

Qualification Minimum Requirement
Electrical Contractor License Valid and up-to-date
GST Registration Valid and active
Experience At least 1 year in electrical maintenance
Financial Stability Demonstrated through recent financial statements

Note: Renewal receipts of licenses or registration are not acceptable; only valid, current certificates will be considered.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th January 2026 at 6:00 PM. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required to qualify for this tender?

Bidders must submit the following documents:

  • Tender fee payment proof
  • Earnest Money Deposit (FDR or exemption certificate)
  • Valid GST Registration Certificate
  • Valid PAN Card
  • Valid Contractor License issued by Gujarat Government
  • Contractor Registration Certificate (Electrical)
  • Declaration Letter as per ANNEXURE-A
  • Experience proof via Form-3A for similar work for at least one year.
    All documents must be current and valid at the time of submission.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and eligibility compliance (20%). A minimum technical score of 70% is required. The highest scoring bid will be selected for award.

Are physical copies of documents required?

No, all submissions must be made electronically via the nProcure portal. Physical copies are not accepted. Ensure all mandatory documents are uploaded in the prescribed format before the deadline.

What are the key eligibility criteria for bidders?

Bidders must hold valid electrical contractor licenses, GST registration, and experience in electrical maintenance for at least one year. They must also submit all required certificates and documents as specified in the tender notice to qualify for participation.

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