Open State Governments & UT NPROCURE

Gujarat Government Tender for Electrical Maintenance in Health Buildings - 2025

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹4,23,388

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 10

AGITATORS ELECTRICAL AIR CONDITIONER COOLER WATER COOLER GEYSER MACHINE TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers qualified electrical contractors the opportunity to bid for the Annual Comprehensive Maintenance Contract in Gandhinagar's health buildings. Covering Split AC units, Water Coolers, Geysers, and Motor Pumps, the project ensures reliable electrical maintenance services for government health infrastructure. The tender, issued by the Project Implementation Unit (Electrical), emphasizes transparency, quality, and timely service delivery. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The contract duration is 12 months, with an estimated value of approximately ₹4,23,388. Interested companies should review detailed specifications, download necessary documents, and submit their bids electronically before the deadline of 12th January 2026. This opportunity is ideal for licensed electrical contractors with proven experience in government projects, seeking to contribute to public health infrastructure maintenance in Gujarat.

Scope Of Work

The scope of work includes:

  • Routine inspection and preventive maintenance of Split AC units, Water Coolers, Geysers, and Motor Pumps in designated health buildings.
  • Timely repairs and replacements of faulty electrical components to ensure continuous operation.
  • Cleaning and servicing of electrical appliances as per standard specifications.
  • Adherence to safety standards and compliance with government regulations.

The key deliverables are:

  • Regular maintenance reports
  • Service logs
  • Fault rectification reports

The process involves:

  1. Initial assessment of all electrical appliances.
  2. Scheduled preventive maintenance as per the approved plan.
  3. Emergency repairs within stipulated response times.
  4. Final inspection and certification upon contract completion.
Equipment Type Maintenance Frequency Key Specifications
Split AC Monthly 1.5 Ton, Inverter
Water Cooler Bi-monthly 50 L Capacity
Geyser Quarterly 25 L, Electric
Motor Pump Monthly 1 HP, Submersible

All work must comply with the Standard Specification for Electrical Work and Terms and Conditions provided in the tender documents.

Technical Specifications

The technical parameters include:

Equipment Type Power Rating Capacity Standards
Split AC 1.5 Ton Inverter IS 1391
Water Cooler 50 L N/A IS 8142
Geyser 25 L Electric IS 2042
Motor Pump 1 HP Submersible IS 8034

Procedures for technical compliance:

  • Inspection of existing units.
  • Verification of specifications.
  • Adherence to safety and quality standards.
  • Documentation of maintenance activities.

All work must conform to the Standard Specification for Electrical Work and relevant safety codes.

Financial Requirements

The estimated contract value is approximately ₹4,23,388. Bidders should prepare their financial proposals based on the scope of work and unit rates specified in the tender documents. The payment will be made in installments as per the following schedule:

Payment Milestone Percentage Conditions
Initial Payment 30% On contract signing
Mid-term Payment 40% After 6 months of satisfactory service
Final Payment 30% Upon completion and certification

All financial offers must be inclusive of taxes and applicable charges. Payment will be processed after verification and approval of service reports and invoices submitted by the contractor.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must possess a valid GST Registration Certificate.
  • ✓ Must have a valid PAN Card.
  • ✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
  • ✓ Must demonstrate experience in electrical maintenance for government or similar large-scale infrastructure projects for at least one year.
  • ✓ Must upload all required documents, including Declaration Letter as per ANNEXURE-A, and Form-3A for experience.
Qualification Minimum Requirement
Contractor License Valid and issued by Gujarat Govt
Experience At least 1 year in electrical maintenance
Financials Turnover of at least ₹X lakhs in the last year

Note: Renewal receipts of licenses or registration are not valid; only current, valid documents will be accepted.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this electrical maintenance tender?

The last date for bid submission is 12th January 2026 at 6:00 PM. Bidders must upload all required documents and complete the online submission before this deadline to be considered.

What documents are required to qualify for this tender?

Bidders must submit:

  • Valid Electrical Contractor License issued by Gujarat Government
  • GST Registration Certificate
  • PAN Card
  • Earnest Money Deposit (EMD) in FDR or exemption certificate
  • Experience proof via Form-3A for similar work
  • Declaration Letter as per ANNEXURE-A
    All documents must be current and valid at the time of submission.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum qualifying marks in each category. The highest-scoring bid will be awarded the contract.

Are physical documents required for submission?

No, all bid submissions must be made electronically via the official e-Procurement portal. Physical documents are not accepted unless specified otherwise in the tender documents.

Where can I find the detailed tender documents and specifications?

All detailed documents, including Tender Notice, Annexures, and Standard Specifications, are available for download from the official tender portal at the provided links. It is recommended to review all documents carefully before preparing your bid.

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