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South Central Railway
KRISHNA, ANDHRA PRADESH
Posted:
20 June 2025
Closed:
11 July 2025
GEM
Open Power and Energy NPROCURE
GETCO Gujarat Tender for Bi-Annual Housekeeping at 220KV Nakhatrana Substation
Progress
Issue02-Feb-2026, 1:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
2
Gujarat Energy Transmission Corporation Limited (GETCO) invites qualified contractors to bid for bi-annual housekeeping services at the 220 KV Nakhatrana Substation. This power sector project involves cleaning and maintenance of critical electrical infrastructure, ensuring operational safety and efficiency. The tender offers an excellent opportunity for experienced facility management firms with proven expertise in electrical substation upkeep. The project duration is 24 months, with a total estimated value of approximately ₹21.15 lakhs. Bidders must meet strict eligibility criteria, including registration, experience, financial stability, and compliance with government norms. The bidding process is conducted online, with detailed evaluation based on experience, technical compliance, and bid rates. Download the detailed tender document and participate in this transparent procurement process to contribute to Gujarat’s power infrastructure reliability.
Scope Of Work
The selected contractor will be responsible for the following:
- Conduct bi-annual housekeeping at the 220 KV Nakhatrana S/S, including control room, switch yard, spare yard, yard kiosks, colony, and adjoining office areas.
- Ensure cleanliness, waste disposal, and maintenance of electrical and mechanical infrastructure.
- Provide all tools, tackles, and safety equipment necessary for effective cleaning and maintenance.
- Maintain safety standards and adhere to electrical safety protocols during all operations.
- Coordinate with GETCO officials for scheduled and unscheduled cleaning activities.
The process involves:
- Site assessment and planning in consultation with GETCO.
- Procurement and mobilization of cleaning tools and safety gear.
- Execution of cleaning activities as per schedule.
- Inspection and quality assurance by GETCO officials.
- Reporting and documentation of completed work.
| Key Deliverables | Specifications |
|---|---|
| Cleaning Frequency | Bi-annual (every 6 months) |
| Areas Covered | Control room, switch yard, spare yard, yard kiosks, colony, adjoining office |
| Tools Provided by Bidder | All necessary cleaning tools, safety equipment |
| Safety Compliance | Follow all electrical safety norms and standards |
The contractor must ensure minimal disruption to ongoing operations and comply with all safety and environmental regulations.
Technical Specifications
The housekeeping services must include cleaning of electrical equipment, control panels, switchyard surfaces, and surrounding areas, complying with safety standards. The tools used should be industry-standard, durable, and suitable for electrical environments. The contractor shall follow a sequential process:
- Initial site inspection
- Procurement of cleaning tools and safety gear
- Execution of cleaning tasks as per schedule
- Inspection and quality assurance by GETCO officials
| Technical Parameter | Requirement |
|---|---|
| Tools | Industry-grade cleaning equipment suitable for electrical substation |
| Safety Standards | Compliant with IS and IEC standards |
| Schedule | Bi-annual, with flexibility for emergency cleaning |
| Documentation | Daily logs, inspection reports, safety compliance certificates |
All procedures must prioritize safety, environmental protection, and operational continuity.
Financial Requirements
The total estimated project cost is approximately ₹21,15,122.84. The financial proposal should include detailed cost components such as labor, materials, tools, safety equipment, and overheads. Payment will be made based on milestones or periodic invoices, subject to approval of work completion and quality standards. The bid must specify the percentage rate for service charges, which will be evaluated during the commercial stage.
| Cost Component | Estimated Amount (INR) |
|---|---|
| Labor & Materials | As per tender |
| Tools & Equipment | Included in bid |
| Overheads | Included |
| Total Estimated Cost | ₹21,15,122.84 |
Payment terms include:
- Advance payment (if applicable)
- Progress payments based on work completion
- Final settlement after inspection and approval
Bidders should ensure financial transparency and compliance with all applicable tax and labor laws.
Documents 1
e-tn-19- 2026 220kv nakhatrana Upkeeping.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration with GETCO, State Govt., Central Govt., Railway, or Semi-Govt. in E2 or above class.
✓ Proven experience in similar electrical substation housekeeping or maintenance work.
✓ Demonstrated financial stability with a bank solvency certificate of at least 20% of the estimated project cost (not older than 1 year).
✓ Valid Provident Fund (PF) active online registration.
✓ PAN Card and GST registration with active status.
✓ Submission of last 3 years' IT returns and audited balance sheets.
✓ Valid Labour License.
✓ Ownership or access to all required tools and tackles.
✓ No history of insolvency proceedings under NCLT or IBC.
✓ Submission of duly signed and attested tender acceptance, declaration of relationships, firm details, site verification, conflict of interest, and no deviation certificates.
| Qualification Criteria | Details |
|---|---|
| Registration | GETCO/State/Central Govt./Railway/Semi-Govt. in E2 or above |
| Experience | Similar work or live switchyard experience |
| Financial | Bank solvency certificate (20% of estimated cost) |
| Documents | PAN, GST, IT returns, Balance Sheets, Labour License |
| Other | No insolvency cases, Tool provision, Signed declarations |
Bidding Process
Process Timeline
1. Preliminary Stage
23-02-2026 16:30
2. Commercial Stage
24-02-2026 16:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Agencies having registration with GETCO/State Govt./ Central Govt./ Railway/ Semi Govt. in E2 or above class.
Required 2
Bidder shall have experience for similar type of jobs/ nature of work or shall have experience to work in live switchyard.
Required 3
Latest bank solvency certificate from any nationalized bank of a sum of 20 Percent of the estimated cost of each tender amount. (Not more than one year old)
Required 4
Certified copy of Provident fund code number shall be submitted.PF should be on line active
Required 5
PAN CARD
Required 6
I.T. Return & Balance SheetThe bidder should submit their last 03 years I.T. returns & audited balance sheets.
Required 7
Bidder shall have to submit GST tax registration. GST should be on line active
Required 8
Partnership deed / Company registration
Required 9
Labour License
Required 10
Bidder shall have to provide all required tools and tackles to meet with the subject job work.
Required 11
The bidder should not have been referred to NCLT under Insolvency & Bankruptcy Code (IRP has been appointed or Liquidation proceedings have been initiated under IBC)
Required 12
Scan copy of Duly Signed / Attested Tender Acceptance letter
Required 13
Scan copy of Duly Signed / Attested Declaration Of Relationship With Employee
Required 14
Scan copy of Duly Signed / Attested Filled Annexture-14 on bidder’s letter pad.
Required 15
Scan copy of Duly Signed / Attested Annexure -1, 2,3 regarding firm details
Required 16
Scan copy of Duly Signed / Attested Site Verification Certificate
Required 17
Scan copy of Duly Signed / Attested Declaration Of Conflict On Interest
Required 18
Scan copy of Duly Signed / Attested No deviation certificate
Required 19
Appendices I to VIII Appendices I to VIII
Required 20
Other documents as per tender copy
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this GETCO tender?
The scope includes bi-annual housekeeping at the 220 KV Nakhatrana Substation, covering control rooms, switch yards, spare yards, yard kiosks, colony, and adjoining office areas. Responsibilities include cleaning, waste management, safety compliance, and providing necessary tools. The process involves site assessment, procurement, execution, inspection, and reporting to ensure a safe and clean electrical substation environment.
What are the key eligibility criteria for bidders?
Bidders must have valid registration with GETCO or equivalent, experience in similar electrical substation work, financial stability with a bank solvency certificate of at least 20% of the estimated cost, active GST and PAN registration, last 3 years' IT returns and audited balance sheets, and valid Labour License. They should also demonstrate tool availability, no insolvency history, and submit all required documents as per tender guidelines.
How is the bidding process structured?
The process involves downloading tender documents, attending pre-bid meetings if scheduled, submitting technical and financial bids online before the deadline (23rd February 2026, 4:00 PM). The bid opening occurs on the same day at 4:30 PM, followed by evaluation based on eligibility, experience, and bid percentage. The highest scoring bidder will be awarded the contract, with all steps strictly adhering to the timeline.
What is the estimated project value and payment terms?
The estimated project cost is approximately ₹21,15,122.84. Payments will be made based on milestones or periodic invoices, subject to work approval. The bid should specify service rates, and payments will follow progress and final inspections. Bidders must ensure transparent costing and compliance with tax and labor laws.
Where can I find the tender documents and whom to contact for queries?
Tender documents are available for download at the official GETCO portal. For queries, contact Superintending Engineer (TR) Anjar at 2836242656. Support for online submission and clarifications is provided by the n)Procure Support team at GNFC Ltd., Ahmedabad. Bidders are encouraged to attend vendor training sessions for smooth participation.
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Documents 1
e-tn-19- 2026 220kv nakhatrana Upkeeping.pdf
TENDER_DOCUMENT