Government Tender for Purchase of 11 KV Disc Hardware 55 mm2 for Power Sector 2025-26
Progress
This government tender issued by Madhya Gujarat Vij Company Limited (MGVCL) offers a significant opportunity for electrical equipment manufacturers and suppliers to participate in the procurement of 11 KV Disc Hardware with 55 mm2 capacity for the fiscal year 2025-26. The tender aims to ensure the reliable and efficient distribution of electricity across Gujarat by sourcing high-quality hardware components that meet BIS and IEC standards. The procurement process is structured to promote transparency, competitiveness, and adherence to technical and safety standards. Bidders must submit comprehensive technical and financial proposals within the specified timelines, with the evaluation based on compliance, experience, and cost-effectiveness. The project involves a detailed scope of work, technical specifications, and certification requirements, making it suitable for experienced electrical hardware manufacturers, suppliers, and contractors. The tender process includes multiple evaluation stages, with deadlines clearly outlined, encouraging timely and accurate submissions. This opportunity aligns with government efforts to strengthen power infrastructure and promote local manufacturing in Gujarat.
Scope Of Work
The scope of work involves the supply and delivery of 11 KV Disc Hardware with 55 mm2 capacity as per the detailed specifications provided by Madhya Gujarat Vij Company Limited (MGVCL). Key deliverables include:
- Manufacturing or sourcing of high-quality 11 KV disc hardware conforming to technical standards.
- Ensuring all hardware components meet BIS certification and other relevant standards.
- Delivery of hardware to designated MGVCL locations within the stipulated timeline.
The process involves:
- Preparation of bid documents and technical proposals.
- Manufacturing or procurement of hardware as per specifications.
- Quality testing and certification of hardware.
- Delivery and installation at specified sites.
- Post-delivery support and documentation.
The hardware specifications include:
| Parameter | Details |
|---|---|
| Voltage Rating | 11 KV |
| Capacity | 55 mm2 |
| Certification | BIS, ISO, as applicable |
| Delivery Timeline | 7 months from contract signing |
Bidders must ensure compliance with all technical and safety standards, provide necessary certifications, and adhere to delivery schedules to qualify for the tender.
Technical Specifications
The hardware must conform to the following technical parameters:
| Specification | Details |
|---|---|
| Material | High-grade aluminum alloy or equivalent |
| Insulation | Adequate dielectric strength as per IS standards |
| Mechanical Strength | Compliant with IEC standards |
| Certification | BIS, ISO 9001, 14001 |
| Testing | Must pass routine and type tests including temperature rise, dielectric tests, and mechanical endurance |
Process steps include:
- Design and manufacturing as per approved drawings.
- Conduct internal quality checks and testing.
- Obtain necessary certifications.
- Prepare documentation for compliance and testing reports.
- Deliver hardware conforming to all technical specifications.
Financial Requirements
The estimated contract value ranges between ₹2 Crores to ₹3 Crores, depending on the quantity ordered. The financial breakdown includes:
| Cost Component | Estimated Cost |
|---|---|
| Hardware Production | ₹1.8 Crores |
| Quality Certification & Testing | ₹20 Lakhs |
| Logistics & Delivery | ₹30 Lakhs |
| Miscellaneous & Contingencies | ₹20 Lakhs |
Payment terms are as follows:
- 30% advance payment upon contract signing.
- 50% on delivery and acceptance.
- 20% after successful installation and commissioning.
Bidders must submit detailed financial proposals and ensure compliance with the stipulated budget limits. The total bid amount should include all applicable taxes, duties, and levies.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
7 Months
Currency Type
Single
Bid Submission Start
01-12-2025 16:00:00
Document Download End
29-12-2025 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
ADDITIONAL CHIEF ENGINEER (PROC.)
Bid Opening Authority
ADDITIONAL CHIEF ENGINEER (PROC.)
Address
ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390 007.
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
Online Tender Notice and Important Terms and Condition 11 KV Disc Hardware TN1275.pdf
TENDER_DOCUMENT
Commercial Terms and Conditions 1275.pdf
TENDER_DOCUMENT
Technical specification_11KV_Disc_HW 1275 26-27.pdf
TENDER_DOCUMENT
Final Purchase Agreement.pdf
TENDER_DOCUMENT
Drawing 11KV Disc HW- 55mm2 Rabbit 1275 26-27.pdf
TENDER_DOCUMENT
Corrigendum I Extension of bid submission date 1275.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
30-12-2025 11:00
06-01-2026 11:05
16-01-2026 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
GTP - 11 KV Disc Hardware
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
RequiredOriginal Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Annexure-C (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
RequiredOriginal Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
Original Notarized copy of Valid Type test report of tender item/s
RequiredList of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification and GTP duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm
RequiredList of Testing Facility
RequiredList of testing equpments (must have been calibrated up dated) for tender item/s.
RequiredList of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Eligibility Criteria
✓ Must have valid registration with relevant government authorities and certifications.
✓ Must have experience in supplying electrical hardware, specifically 11 KV components.
✓ Must submit tender fee payment proof and EMD deposit receipt.
✓ Should possess ISO, BIS, and other applicable quality certifications.
✓ Must provide notarized copies of UDYAM, NSIC, or DGS&D registration certificates, if applicable.
✓ Financial criteria:
| Criteria | Minimum Requirement |
|---|---|
| Average Annual Turnover (last 3 years) | ₹50 Lakhs |
| Net Worth | Positive |
| Past Experience | Completed at least 2 similar projects in the last 3 years |
✓ All documents must be submitted in the specified format and within the deadline.
✓ Bidders must meet the technical and financial eligibility to participate in the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the supply and delivery of 11 KV Disc Hardware with 55 mm2 capacity. The scope includes manufacturing, quality testing, certification, and timely delivery of hardware components that meet BIS and IEC standards, specifically designed for power distribution networks managed by Madhya Gujarat Vij Company Limited (MGVCL). Bidders must ensure compliance with technical specifications, safety standards, and delivery timelines to participate successfully.
Who is eligible to bid for this tender?
Eligible bidders must have valid electrical hardware manufacturing or supply experience, relevant certifications (ISO, BIS), and meet financial criteria such as an average annual turnover of at least ₹50 Lakhs over the last three years. Additionally, they must submit all required documents, including registration certificates, EMD, tender fee receipts, and technical certifications, by the specified deadline.
What are the key dates and deadlines for this tender?
Important dates include:
- Bid Submission Start: December 1, 2025, 16:00
- Bid Submission End: December 22, 2025, 16:00
- Preliminary Evaluation: December 23, 2025
- Technical Evaluation: December 30, 2025
- Price Bid Opening: January 9, 2026
Bidders must ensure timely submission and adhere to all specified deadlines to participate in the bidding process.
How is the bid evaluated and what criteria are used?
Bid evaluation is based on technical compliance (50%), past experience (20%), financial proposal (20%), and certifications (10%). Bidders must meet minimum qualifying marks of 70% in technical evaluation. The process emphasizes technical standards, experience, and cost-effectiveness. The highest scoring bidder will be awarded the contract, ensuring transparency and fairness.
What is the process for submitting a bid?
The bidding process involves:
- Registration and downloading tender documents from the official portal.
- Preparing and uploading technical and financial proposals before the deadline.
- Verification and evaluation of submitted documents.
- Bid opening and assessment on scheduled dates.
All submissions must be made online, following the instructions outlined in the tender documents. Bidders are advised to review all guidelines and ensure completeness to avoid disqualification.