Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Cables in Gujarat

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for qualified contractors to undertake a turnkey project for converting overhead 11 kV and LT power lines into underground cable networks in Gujarat. The project includes site survey, design, procurement, installation, testing, and GIS asset tagging, aiming to modernize power distribution infrastructure for improved safety, reliability, and aesthetics. Bidders must demonstrate technical expertise, financial stability, and compliance with government standards. The tender process involves multiple evaluation stages with clear deadlines, and the project is managed by Paschim Gujarat Vij Company Limited, a leading power utility in Gujarat. This is an ideal opportunity for experienced electrical contractors and infrastructure firms seeking to contribute to Gujarat’s power sector modernization and infrastructure development initiatives.

Scope Of Work

• Conduct detailed site survey and GIS mapping of existing overhead power lines.
• Design underground cable network with Ring Main System integration.
• Procure all necessary materials, including cables, GIS equipment, and asset tags.
• Load, transport, and unload materials to the project site.
• Install underground cables and associated infrastructure as per approved drawings.
• Perform testing and commissioning to ensure system reliability.
• Document all activities, including asset tagging and GIS data updates.

The process involves:

  1. Finalizing design and procurement.
  2. Site preparation and material transportation.
  3. Installation of underground cables and GIS mapping.
  4. Testing, commissioning, and documentation.

Key deliverables include detailed design reports, GIS maps, asset tags, and comprehensive testing certificates. The project completion period is as specified in the tender document, ensuring timely execution and quality standards.

Technical Specifications

Parameter Specification
Cable Type High-quality, GIS-compatible underground cables
Conductor Material Copper or Aluminum as per standards
Insulation XLPE or equivalent
Voltage Rating 11 kV and LT specifications
Asset Tagging Durable, weather-resistant tags with unique IDs

Sequential procedures include:

  1. Site survey and GIS mapping.
  2. Design approval.
  3. Material procurement.
  4. Installation and testing.
  5. Asset tagging and documentation.

Financial Requirements

The estimated project budget ranges from ₹[minimum amount] to ₹[maximum amount], inclusive of all costs. The payment schedule is based on milestones:

Milestone Payment Percentage
Contract signing 10%
Material delivery 30%
Installation completion 40%
Final testing & commissioning 20%

Bidders must submit a detailed financial proposal along with bid security. The bid validity period is 180 days from the bid submission deadline, ensuring financial stability and commitment to project timelines.

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Eligibility Criteria

✓ Must have valid registration with GUVNL and its subsidiaries.
✓ Must possess relevant experience in underground cable installation projects.
✓ Financially stable with a minimum average annual turnover of ₹[specified amount] over the last 3 years.
✓ Must submit all required documents including:

Document Requirement
Tender fee receipt Original payment receipt for tender fee
EMD receipt Original receipt for Earnest Money Deposit
GST registration Valid GST registration certificate
PAN card Self-certified copy of PAN
Technical credentials Evidence of similar completed projects
✓ Compliance with all applicable safety and technical standards is mandatory.
✓ Bidders must meet the criteria specified in the tender document for technical and financial capacity.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-29

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to convert overhead 11 kV and LT power lines into underground cable networks with GIS mapping and asset tagging, enhancing power distribution safety and reliability in Gujarat.

Who is eligible to participate in this tender?

Eligible bidders include companies with proven experience in underground cable installation, valid registration with GUVNL and subsidiaries, financial stability, and compliance with technical and safety standards as detailed in the eligibility criteria.

What documents are required for bid submission?

Bidders must submit tender fee receipt, EMD receipt, GST registration, PAN card, technical credentials, and all other specified documents as per the tender guidelines, both for preliminary and technical stages.

What is the deadline for bid submission?

The bid submission deadline is 29th December 2025 at 18:00 hours. Bids received after this time will not be considered. Ensure all documents are uploaded before the deadline.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical capability (60%) and financial proposal (40%). Minimum thresholds apply, and the final decision will consider project experience, technical approach, and bid competitiveness.

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