Open Power and Energy NPROCURE

Government Tender for Underground Cable Network Conversion & GIS Mapping at Rambaug Subdivision

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for qualified electrical contractors and infrastructure companies to undertake a turnkey project for converting overhead power lines into underground cables at Rambaug Subdivision, Gujarat. The project includes site survey, design, procurement, installation, testing, and GIS asset tagging, utilizing advanced Geo Urja Mapping technology developed by GUVNL. The initiative aims to enhance power distribution safety, reliability, and asset management through modern underground cabling and GIS integration. Bidders must meet strict eligibility criteria, demonstrate technical expertise, and adhere to specified timelines. The project’s scope covers all aspects from initial assessment to final commissioning, with detailed documentation and compliance requirements. This tender is ideal for companies specializing in power infrastructure, GIS systems, and underground cable installation, seeking government contracts with significant scope and impact in Gujarat’s power sector.

Scope Of Work

• Conduct detailed site survey and assessment of existing overhead power lines.
• Design the underground cable network including route planning and GIS mapping.
• Procure all necessary materials, including cables, GIS tags, and related accessories.
• Load, transport, and unload materials securely at the site.
• Install underground cables, ensuring compliance with safety and quality standards.
• Perform testing and commissioning of the underground network.
• Document all activities, including GIS mapping and asset tagging, using GUVNL’s Geo Urja system.
• Provide comprehensive project management and coordination throughout the execution.

The process involves:

  1. Submission of bid documents and tender fee.
  2. Preliminary verification of bid documents.
  3. Technical evaluation based on submitted technical documents.
  4. Price bid opening and final evaluation.
  5. Contract award and project commencement.
Parameter Specification
Project Duration As per tender document
Contract Form Turn-key
Location Rambaug Subdivision, Anjar Circle
Power System 11 kV HT Line & LT Line
Mapping System GIS & Geo Urja Mapping
Asset Tagging Yes

All bidders must adhere to the specifications and procedures outlined in the tender documents, ensuring quality, safety, and timely completion of the project.

Technical Specifications

Parameter Requirement
Cable Type High-quality underground power cables conforming to BIS standards
GIS Mapping System Compatible with GUVNL Geo Urja platform
Asset Tagging Durable, weather-resistant tags with unique identifiers
Installation Compliant with safety codes and manufacturer guidelines
Testing Insulation resistance, continuity, and load testing as per standards

Sequential procedures include:

  1. Site survey and assessment.
  2. Design approval.
  3. Procurement of materials.
  4. Installation and connection.
  5. Testing and commissioning.
  6. Documentation and GIS asset tagging.

All technical activities must follow the specifications detailed in the tender documents and relevant standards to ensure safety, durability, and system efficiency.

Financial Requirements

The estimated project cost ranges between [Minimum: INR 50 million] and [Maximum: INR 70 million], depending on final scope and materials. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Materials 60%
Labour 25%
Equipment & Tools 10%
Contingency & Miscellaneous 5%

Payments are scheduled as follows:

  • 10% advance upon contract signing.
  • 40% after completion of installation.
  • 30% post successful testing and commissioning.
  • 20% upon final documentation and asset tagging.
    All payments are subject to approval of progress milestones and compliance with contractual terms.

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Eligibility Criteria

✓ Must have valid GST registration and PAN.
✓ Must submit original receipts for tender fee and EMD payment via RTGS/NEFT/Online.
✓ Must provide self-certified copies of GST registration, PAN, and relevant certificates.
✓ Must demonstrate experience in similar underground cable projects.
✓ Must submit JV agreement and undertaking if applicable.
✓ Financial criteria include:

Criterion Minimum Requirement
Net Worth Positive and above specified threshold
Turnover Minimum specified annual turnover
✓ MSME status (if applicable) should be supported with self-certified documents.
✓ Must provide legal status documentation (Certificate of Incorporation, Partnership Deed, LLP registration, etc.).
✓ Must meet all technical and safety standards specified in tender documents.
✓ Bidders should have valid vendor registration with PGVCL and its subsidiaries.
✓ All submitted documents must be duly signed and sealed as per tender instructions.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-35

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves a comprehensive turnkey project to convert overhead 11 kV and LT power lines into underground cables at Rambaug Subdivision, including site survey, design, procurement, installation, testing, commissioning, GIS mapping, and asset tagging, ensuring improved power reliability and safety.

Who is eligible to bid for this project?

Eligible bidders must have valid GST and PAN, experience in underground cable projects, financial stability, vendor registration with PGVCL, and must submit all required technical and legal documents as specified in the tender criteria.

What are the key deadlines for this tender?

Bid submission opens on 05-12-2025 and closes on 29-12-2025 at 18:00. The preliminary evaluation is scheduled for 30-12-2025, technical evaluation on 05-01-2026, and price bid opening on 12-01-2026. Final award is expected by 15-01-2026.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial stability (20%), compliance with specifications (15%), price competitiveness (10%), and past performance (5%). Minimum thresholds must be met for qualification, with detailed scoring criteria outlined in the tender documents.

What documents are required for bid submission?

Required documents include tender fee receipt, EMD receipt, GST registration, PAN, JV agreement (if applicable), technical compliance forms, legal status certificates, vendor registration, notarized test reports, and signed tender documents, all as detailed in the technical and preliminary submission sections.

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