Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV and LT Lines to Underground Network at Talala Subdivision

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced power infrastructure contractors to undertake a turnkey project involving the conversion of overhead power lines to underground cables at Talala Subdivision, Gujarat. The project encompasses site survey, design, procurement, installation, testing, and commissioning, with an emphasis on GIS mapping, asset tagging, and geo-urja mapping. The contract aims to enhance power reliability, reduce outages, and improve consumer service quality. Bidders must demonstrate technical expertise, financial stability, and compliance with Indian standards. The project timeline includes bid submission starting from December 5, 2025, with bid opening scheduled for December 30, 2025. The tender is open to qualified electrical and civil contractors with relevant experience. Download the detailed tender documents, including technical specifications and contractual terms, and submit your bid before the deadline to participate in this significant power sector project under PGVCL.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment.
  • Designing underground cable network with GIS and Geo Urja mapping.
  • Procurement of all necessary materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the installed network.
  • Documentation of all activities, including as-built drawings and asset data.

The process involves:

  1. Preliminary site survey and data collection.
  2. Design approval and procurement planning.
  3. Material procurement and transportation.
  4. Installation of underground cables and GIS mapping.
  5. Asset tagging and documentation.
  6. Testing, commissioning, and handover.

All works must adhere to the technical specifications and safety standards outlined in the tender documents. The project must be completed within the stipulated completion period, ensuring minimal disruption to existing power supply during execution.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type XLPE insulated, armoured underground cables conforming to IS 7098
GIS Equipment Compatible with GUVNL standards, capable of asset tagging
Asset Tagging Durable, weather-resistant tags with unique identifiers
GIS Mapping Accurate geo-coordinates, compatible with existing GUVNL GIS systems
Testing Insulation resistance, continuity, and load testing as per IS standards

The installation process involves sequential steps:

  1. Site preparation and marking.
  2. Trenching and duct laying.
  3. Cable laying and connection.
  4. GIS mapping and asset tagging.
  5. Testing and commissioning.

All materials and procedures must comply with applicable Indian standards and safety regulations.

Financial Requirements

The estimated project budget ranges from INR 2 crore to INR 5 crore, depending on the final scope and material costs. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Materials 50%
Labour 30%
Equipment & Tools 10%
Miscellaneous & Contingencies 10%

Payment terms are as follows:

  • 10% advance upon contract signing.
  • 40% after completion of installation.
  • 30% after successful testing and commissioning.
  • 20% on project handover and documentation.
    All payments are subject to certification by PGVCL project engineer and compliance with contractual milestones.

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Eligibility Criteria

Bidders must meet the following criteria:

  • ✓ Must have valid vendor registration with GUVNL and its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
  • ✓ Must have experience in executing similar underground cable projects, with at least 3 completed projects in the last 5 years.
  • ✓ Financially sound with a minimum average annual turnover of INR 10 crore in the last 3 years.
  • ✓ Must submit valid GST registration, PAN, and e-Bank Guarantee/RTGS/NEFT receipts for tender fee and EMD.
  • ✓ Should possess necessary technical certifications, including BIS license where applicable.
  • ✓ Must provide a valid EMD as specified in the tender documents.
Criterion Requirement
Tender Fee INR 17,700
EMD Amount As specified in tender
Financial Turnover INR 10 crore (average, last 3 years)
Experience 3 similar projects in 5 years
Registration GUVNL vendor registration

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-46

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, design, procurement, installation, testing, and commissioning of underground power cables, GIS mapping, and asset tagging at Talala Subdivision. It aims to convert overhead lines into underground networks with a ring main system, enhancing power reliability and safety.

Who is eligible to bid for this project?

Eligible bidders must have GUVNL vendor registration, experience in similar underground cable projects, a minimum turnover of INR 10 crore, and valid GST and PAN registrations. They must also submit the required EMD and technical certifications as specified.

What are the key dates for bid submission and opening?

Bid submission opens on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The bid opening will be on 30-12-2025 at 11:00. Bidders should ensure timely submission to avoid disqualification.

What technical standards must materials and equipment meet?

All materials, including cables and GIS equipment, must conform to IS 7098 standards, with BIS licenses where applicable. Asset tags should be durable and weather-resistant, and GIS mapping must be compatible with existing GUVNL systems. Testing should include insulation resistance and load testing as per IS standards.

How is the evaluation of bids conducted?

Evaluation considers technical competence (40%), financial capacity (30%), specification compliance (20%), and cost competitiveness (10%). Bids must meet minimum thresholds in each category to qualify for award, with the highest combined score winning the contract.

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