Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Cable Network at Ranavav

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a significant opportunity for experienced EPC firms specializing in power infrastructure, underground cable installation, and GIS mapping. The project aims to modernize the power distribution network at Ranavav Subdivision by converting overhead lines into underground systems, ensuring enhanced safety, reliability, and efficiency. The scope includes site survey, design, procurement, civil works, asset tagging, installation, testing, and commissioning, all under a turnkey contract. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to specified deadlines. The project is managed by Paschim Gujarat Vij Company Limited, a leading power utility in Gujarat, with a focus on sustainable and resilient power infrastructure development. This tender is ideal for EPC contractors with proven experience in power projects, civil works, and GIS integration, offering a pathway to contribute to Gujarat’s power modernization initiatives.

Scope Of Work

• Conduct a detailed site survey and feasibility analysis for underground cable installation at Ranavav Subdivision.
• Design the underground cable network including routing, trenching, and GIS mapping integration.
• Procure all necessary materials, including cables, GIS equipment, and installation tools.
• Perform civil works such as trench excavation, laying of cables, and backfilling.
• Install GIS mapping and asset tagging as per GUVNL standards.
• Ensure proper loading, transportation, and unloading of materials to site.
• Provide insurance coverage for materials and works during execution.
• Handle storage and secure storage of all materials at site.
• Install and connect underground cables with existing infrastructure.
• Conduct testing, commissioning, and documentation of the entire system.
• Complete project within the specified completion period, ensuring quality and safety standards.

Item Specification
Cable Type High Voltage Underground Power Cables
GIS Equipment Asset tags, GIS mapping devices
Civil Works Trenching, bedding, backfilling
Testing Insulation resistance, continuity, system integration
  1. Finalize detailed design and survey.
  2. Procure materials and equipment.
  3. Execute civil works and cable laying.
  4. Install GIS and asset tagging.
  5. Conduct testing and commissioning.
  6. Complete documentation and handover.

Technical Specifications

The project requires installation of high voltage underground cables with a minimum capacity of 11kV, compatible with existing infrastructure. The cables must meet BIS standards and be capable of withstanding local environmental conditions. GIS mapping devices should be compatible with GUVNL systems, ensuring accurate asset tagging and data integration. Civil works must adhere to safety standards, with trench dimensions specified in the tender documents. The project involves sequential steps: site survey, design approval, procurement, civil works, installation, testing, and commissioning. All technical parameters must be documented and approved before execution. The technical specifications are detailed in the attached PDF documents, which bidders must review thoroughly.

Financial Requirements

The estimated project cost ranges from INR 10 crore to INR 15 crore, depending on the final scope and materials used. The payment schedule is structured as follows:

Milestone Payment Percentage
Contract signing 10%
Completion of civil works 30%
Installation and initial testing 30%
Final testing and commissioning 20%
Handover and documentation 10%

Bidders must submit a detailed financial proposal, including breakdowns for materials, labor, and overheads. The bid validity period is 180 days from the bid submission deadline, and all financial commitments must be clearly specified in the bid documents.

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Eligibility Criteria

✓ Must have valid registration and licenses for power infrastructure projects.
✓ Proven experience in underground cable installation, GIS mapping, and civil works.
✓ Financial stability with minimum turnover as specified in the tender documents.
✓ Submission of all required technical and financial documents as per tender guidelines.
✓ Mandatory: EMD and tender fee submission before deadline.

Criterion Requirement
Financial Turnover Minimum specified in tender documents
Experience Successful completion of similar projects in last 5 years
Certifications Valid licenses for power and civil works
Technical Capability Adequate resources and technical expertise
Legal Status Firm registered under applicable Indian laws

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-58

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves a turnkey project for converting overhead 11kV and LT power lines into underground cables at Ranavav Subdivision, including site survey, design, procurement, civil works, GIS mapping, asset tagging, installation, testing, and commissioning, all compliant with GUVNL standards.

What are the eligibility criteria for bidders?

Bidders must have valid licenses, proven experience in underground cable installation, GIS mapping, and civil works, along with minimum financial turnover as specified. Submission of all required technical, financial, and legal documents is mandatory, including EMD and tender fee before the deadline.

What is the estimated project value and payment terms?

The project value ranges from INR 10 crore to INR 15 crore. Payment will be made in installments based on project milestones: contract signing, civil works completion, installation, testing, and handover, with detailed terms specified in the tender documents.

How can I participate in the bidding process?

Interested firms must register, download tender documents, submit tender fee and EMD, and upload all required technical and financial documents before the deadline of 29-12-2025. Bids are to be submitted electronically via the official portal, with evaluation scheduled shortly after submission.

What are the key dates to remember?

Important dates include bid start date (05-12-2025), bid submission deadline (29-12-2025), technical evaluation (05-01-2026), and price bid opening (12-01-2026). All submissions must adhere to these deadlines to ensure consideration.

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