Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV and LT Power Lines to Underground Network in Bhachau

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a comprehensive opportunity for experienced power infrastructure firms to undertake a turnkey project involving the conversion of overhead power lines into underground cables at Bhachau Subdivision. The project includes site survey, design, procurement, installation, testing, and commissioning of underground power networks, with GIS mapping and asset tagging. Managed by Paschim Gujarat Vij Company Limited, the tender aims to enhance power reliability, safety, and infrastructure resilience in Gujarat's power sector. Bidders must meet strict eligibility criteria, including financial stability, technical expertise, and compliance with government standards. The project timeline spans from December 2025 to January 2026, with detailed evaluation and award procedures. This is an excellent opportunity for power sector companies seeking large-scale government contracts in Gujarat, contributing to the modernization of the state's electrical infrastructure.

Scope Of Work

The scope of work for this turnkey project includes:

  • Conducting detailed site survey and GIS mapping of the existing power line network.
  • Designing the underground cable network with Ring Main System integration.
  • Procuring all necessary materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage of materials at the project site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the entire underground power network.
  • Providing comprehensive documentation, including drawings, test reports, and asset data.

The process involves:

  1. Initial site assessment and survey.
  2. Finalizing design and technical specifications.
  3. Procurement of materials following specified standards.
  4. Transportation and storage at designated locations.
  5. Installation of underground cables and GIS mapping.
  6. Asset tagging and documentation.
  7. Testing, commissioning, and handover.

Key deliverables include detailed project reports, GIS and asset maps, and certification of successful commissioning. The project must comply with all safety, quality, and environmental standards as specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High Voltage Underground Power Cables conforming to BIS standards
Voltage Rating 11 kV and LT as per project requirement
GIS Equipment Accurate GIS mapping devices with asset tagging capabilities
Installation Safe, weather-resistant, and compliant with local standards
Testing Insulation resistance, continuity, and dielectric tests as per IS standards

The installation process involves sequential steps:

  • Site preparation
  • Cable laying and connection
  • GIS mapping and asset tagging
  • Testing and quality assurance
  • Final commissioning

All materials and equipment must be certified and conform to BIS or equivalent standards.

Financial Requirements

The estimated project budget ranges from INR 15 million to INR 25 million, inclusive of all materials, labor, transportation, and testing costs. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Materials 40%
Labor & Installation 30%
Transportation & Storage 10%
Testing & Commissioning 10%
Miscellaneous & Contingencies 10%

Payments will be made in installments based on project milestones, with a final payment upon successful completion and certification. Bidders must submit detailed financial proposals along with their technical bids, adhering to the tender guidelines.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit original receipts of tender fee and EMD payment via RTGS/NEFT/Online mode.
  • ✓ Must provide self-certified copies of MSME registration, if applicable.
  • ✓ Must submit a valid Vendor Registration from GUVNL or its subsidiaries.
  • ✓ Must have relevant experience in power line projects, especially underground cable installation.
  • ✓ Financial stability demonstrated through audited financial statements for the past three years.
Qualification Parameter Minimum Requirement
Annual Turnover INR 50 million (or equivalent)
Net Worth INR 10 million
Experience Successfully completed at least 2 similar projects in the last 5 years

Additional documents as per tender terms are also required for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-31

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of an underground power cable network with GIS mapping and asset tagging at Bhachau Subdivision. It covers converting existing 11 kV and LT lines into underground cables with a Ring Main System, ensuring enhanced safety and reliability in power distribution.

Who is eligible to bid for this project?

Eligible bidders must have valid GST and PAN, demonstrate financial stability, and possess experience in power line projects. They should also have GUVNL vendor registration and submit all required technical and financial documents as specified in the tender guidelines.

What are the key dates and deadlines for this tender?

The bid submission starts on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The technical evaluation is scheduled for 30-12-2025, with the price bid opening on 12-01-2026. Bidders must adhere strictly to these timelines to participate successfully.

What technical standards must materials and equipment meet?

All materials, including cables and GIS equipment, must conform to BIS standards or equivalent. The installation must follow IS standards for underground cabling, ensuring safety, durability, and environmental compliance. Testing procedures include insulation resistance, dielectric tests, and continuity checks.

How is the evaluation of bids conducted?

Bids are evaluated based on technical capability (50%), financial proposal (30%), and compliance with technical specifications (20%). A minimum of 70% in technical evaluation is required to qualify for financial assessment. The final award goes to the bidder with the highest combined score.

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