Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV and LT Lines to Underground Network in Adipur

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender by Paschim Gujarat Vij Company Limited offers a unique opportunity for qualified contractors to execute a turnkey project for converting overhead 11 kV and LT power lines into underground cable networks in Adipur, Gujarat. The project aims to modernize power distribution infrastructure, improve safety, and ensure reliable power supply through comprehensive site survey, design, procurement, installation, and testing. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit detailed documentation. The tender includes GIS mapping, asset tagging, and adherence to safety standards. With a project value estimated between [insert min] and [insert max] INR, this project is ideal for experienced power sector firms seeking to contribute to Gujarat’s energy modernization efforts. The process involves multiple evaluation stages, with deadlines set for bid submission, technical review, and final bid opening. Interested companies should review all tender documents and contact PGVCL for queries. Don’t miss this chance to be part of Gujarat’s power infrastructure development.

Scope Of Work

The scope of work for this tender includes:

  • Conducting detailed site survey and GIS mapping of existing overhead lines.
  • Designing underground cable network with Ring Main System.
  • Procuring all materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installation of underground cables and associated infrastructure.
  • Testing and commissioning of the entire underground network.
  • Documentation, including asset tagging and GIS mapping updates.

Key deliverables include:

  • Complete site survey report
  • Detailed engineering and design drawings
  • Procurement of specified materials
  • Installed underground cable network with GIS integration
  • Testing and commissioning reports
  • As-built documentation and asset tagging

Sequential process:

  1. Site survey and GIS mapping
  2. Design approval
  3. Procurement and logistics
  4. Installation and construction
  5. Testing and commissioning
  6. Final documentation and handover

All work must comply with applicable standards, safety regulations, and project specifications as detailed in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality underground power cables conforming to BIS standards
GIS Equipment Accurate GIS mapping devices with asset tagging capability
Installation Standards Compliant with IEC and local electrical safety standards
Testing Insulation resistance, continuity, and performance testing as per IS standards

Procedures:

  1. Site preparation
  2. Cable laying and connection
  3. GIS mapping integration
  4. Testing and validation
  5. Final commissioning

All materials must be certified and tested before installation, and installation must be carried out by qualified personnel.

Financial Requirements

The estimated project budget ranges from [insert minimum value] to [insert maximum value] INR. Payment terms are as follows:

  • 10% advance upon contract signing
  • 40% after delivery of materials
  • 30% post-installation
  • 20% after successful commissioning and documentation

Cost breakdown includes:

Item Cost (INR)
Materials [Insert amount]
Labour [Insert amount]
Transportation [Insert amount]
Testing & Commissioning [Insert amount]

Bidders must submit a detailed financial proposal aligned with these terms.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must have experience in similar underground cable installation projects.
  • ✓ Should possess necessary licenses and certifications.
  • ✓ Financial criteria:
Criteria Minimum Requirement
Average Annual Turnover (last 3 years) [Insert amount]
Net Worth [Insert amount]
Experience in Power Infrastructure Projects At least [Insert number] completed projects
  • ✓ Must submit all required documents including bid security, technical certifications, and legal status proof.
  • ✓ MSME status (if applicable) should be supported with relevant certificates.
  • ✓ Bidder must demonstrate technical and financial capacity as per tender specifications.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-34

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29-12-2025 at 18:00. Bidders must ensure all documents are uploaded and submitted before this time to avoid disqualification.

What are the key eligibility criteria for bidders?

Eligible bidders must possess valid GST registration, PAN, relevant experience in underground cable projects, and meet financial criteria such as minimum turnover and net worth. Supporting documents like certificates and experience proofs are mandatory.

What documents are required for the technical bid?

Technical bid documents include JV agreement, financial statements, MSME certificates (if applicable), legal status proof, bid forms, technical specifications, and certification documents such as BIS and type test reports. All documents must be notarized and duly signed.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and compliance with specifications (20%). Minimum technical score is 70%. The process includes technical and price bid assessments as per the schedule.

Who can I contact for queries related to this tender?

Queries can be directed to Chief Engineer (Project and R&C) via email at [email protected] or by phone at 02812380425. All questions should be submitted within the specified query window.

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