Bids are Invited For Hiring of commercial closed body hard top AC diesel jeep (7 seater capacity or above) in BOKARO, JHARKHAND
N/A
BOKARO, JHARKHAND
Posted:
15 April 2022
Closed:
26 April 2022
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Bi-Annual Vehicle Hiring Contract at Nadiad, Gujarat
Progress
Issue11-Jun-2026, 2:06 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
7
This government tender offers a two-year Bi-Annual rate contract for hiring Petrol/Diesel driven AC close body Jeep-type vehicles with 9 or more seats at Nadiad, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project aims to provide reliable transportation for power infrastructure operations at the 132kV Sabarmati Substation. The tender emphasizes transparency, compliance, and competitive pricing, inviting experienced vehicle service providers to submit bids via the NPROCURE portal. The scope includes providing vehicles that meet technical and legal standards, operating for 12 hours daily with a monthly coverage of 3000 km. The total estimated value is approximately ₹15,13,386, with detailed eligibility and technical criteria ensuring quality service delivery. This opportunity is ideal for reputed vehicle leasing companies and transport service providers seeking government contracts in Gujarat, supporting the state’s power transmission infrastructure development.
Scope Of Work
The scope of work includes:
- Providing Petrol/Diesel driven AC close body Jeep-type vehicles with 9 or more seating capacity, model July-2023 or later.
- Ensuring vehicles are passable for 132kV Sabarmati Substation under Ranasan AM Division.
- Maintaining the vehicles in good condition, compliant with safety and emission standards.
- Operating the vehicles for 12 hours daily, covering approximately 3000 km per month.
- Providing drivers with valid licenses, health certificates, and necessary permits.
- Adhering to the maintenance schedule and reporting any vehicle issues promptly.
- Ensuring availability of vehicles on call and flexibility for additional requirements.
| Vehicle Specifications | Details |
|---|---|
| Model Year | July 2023 or later |
| Seating Capacity | 9 or more passengers |
| Fuel Type | Petrol/Diesel |
| Air Conditioning | Yes |
| Passing for 132kV Sabarmati SS | Mandatory |
The selected vendor shall also be responsible for all legal, safety, and operational compliance as per government regulations.
The contract duration is two years, with the possibility of renewal based on performance and mutual agreement.
Technical Specifications
The vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Model Year | July 2023 or later |
| Seating Capacity | Minimum 9 passengers |
| Fuel Type | Petrol or Diesel |
| Air Conditioning | Must be functional and compliant |
| Certification | Valid RC Book, Fitness Certificate, Insurance, Permit |
| Passing for 132kV Sabarmati SS | Must be certified |
Sequential process for technical compliance:
- Submit vehicle documents for verification.
- Conduct vehicle inspection by authorized officials.
- Confirm vehicle passing for 132kV Sabarmati SS.
- Obtain approval for operational readiness.
Vehicles must be equipped with GPS tracking and maintained as per government safety standards.
Financial Requirements
The total estimated cost for the two-year contract is approximately Rs. 15,13,386. The financial bid should include a percentage rate for the service, submitted via the 'Percentage Rate' form. Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after 6 months based on performance.
- Remaining 30% upon completion of the contract period.
Cost breakdown includes vehicle rental, driver wages, maintenance, and other operational expenses. Bidders must ensure their quoted rates are competitive and inclusive of all applicable taxes and charges.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,13,386
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
KD Khodiyar
Bid Opening Authority
KD Khodiyar
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925208674
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
NTC-99-2026- 132kV Sabarmati SS vehicle.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses for vehicle operation.
- ✓ Proven experience in providing vehicle hiring services to government or reputed organizations.
- ✓ Must possess all necessary permits including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
- ✓ Valid Driver License and health certificates for drivers.
- ✓ GST Registration Number is mandatory.
- ✓ The firm should provide a Partnership Deed, Form-G, or Proprietorship Certificate as applicable.
- ✓ Provident Fund Code Number or self-declaration on Rs.300/- stamp paper for self-driving.
- ✓ Submit filled Annexure 1 to 2, and Declaration of Conflict of Interest.
- ✓ No pending legal or financial disputes with government agencies.
| Financial Criteria | Details |
|---|---|
| Minimum Annual Turnover | Rs. 10 Lakhs |
| Past Experience | At least 3 years in vehicle hiring services |
| EMD Amount | Rs. 5000/- (deposit receipt required) |
Bidders must submit all relevant documents as proof of eligibility during the technical evaluation stage.
Bidding Process
Process Timeline
1. PRELIMINARY STAGE
01-07-2026 16:05
2. TECHNICAL STAGE
01-07-2026 16:10
3. COMMERCIAL STAGE
01-07-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
1
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
1
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
2
EMD FEE PAYMENT RECEIPT
Required 3
Application for EMD Return
Stage - TECHNICAL STAGE
1
PAN Number Document
Required 2
Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
Required 3
Driver License Copy
Required 4
GST Registration Number Documents – Mandatary
Required 5
Doctor’s certificate certifying the health and eyesight of the driver
Required 6
Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
Required 7
Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
Required 8
Filling Annexure 1 to 2
Required 9
Declaration Of Conflict On Interest
Required 10
DECLARATION FOR RELATIONSHIP WITH EMPLOYEE
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender seeks qualified vehicle service providers to supply Petrol/Diesel AC Jeep-type vehicles with 9+ seating capacity for a two-year period, supporting power transmission operations at the 132kV Sabarmati Substation in Gujarat. The goal is to ensure reliable, compliant, and efficient transportation for official duties, with a focus on transparency and competitive pricing.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle registration and permits, GST registration, experience in vehicle hiring, and all necessary legal documents such as RC Book, Fitness Certificate, Insurance, and Driver Licenses. They should also meet financial criteria like a minimum annual turnover of Rs. 10 Lakhs, and provide proof of past experience and compliance with government regulations. Additionally, submission of EMD and tender fee is mandatory.
How can bidders participate in the tender process?
Interested bidders must download the tender documents from the NPROCURE portal, pay the tender fee and EMD, and submit all required technical and financial documents online before the specified deadlines. The process includes bid submission, technical evaluation, and bid opening, with detailed instructions provided on the portal. Attending vendor training sessions is recommended for clarity on procedures.
What technical specifications must the vehicles meet?
Vehicles must be model July 2023 or later, with a seating capacity of at least 9 passengers, equipped with functional air conditioning, and certified for passing at 132kV Sabarmati SS. They should have valid RC, Fitness, Insurance, and Permit documents, and be maintained as per safety standards. GPS tracking is also required for operational monitoring.
What is the evaluation criteria for selecting the winning bid?
Bids are evaluated based on technical compliance (40%), financial offer (40%), and past experience (20%). Bidders must meet minimum thresholds, including proper documentation and legal compliance. The highest scoring bid that satisfies all criteria will be awarded the contract, emphasizing transparency and fairness in the selection process.
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Documents 1
NTC-99-2026- 132kV Sabarmati SS vehicle.pdf
TENDER_DOCUMENT