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Open Power and Energy NPROCURE

Government Tender for Carting 15,000 PSC Poles from Limbdi Factory to Surendranagar

Bid Publish Date

20-Jun-2026, 6:30 pm

Bid End Date

13-Jul-2026, 6:00 pm

Value

₹25,00,000

Location

SURENDRANAGAR , GUJARAT
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Progress

Issue20-Jun-2026, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 2

CONSTRUCTION OF MAJOR PROJECT BUILDING INFRASTRUCTURE

This government tender offers an opportunity for experienced logistics and civil works companies to participate in transporting 15,000 PSC poles for PGVCL in Gujarat. The project involves civil transportation, handling, and delivery within Surendranagar Circle over a 24-month period. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and compliance with safety standards. The procurement process is structured into preliminary, technical, and price bid stages, with clear deadlines and documentation requirements. This tender supports Gujarat's power infrastructure development, providing a strategic opportunity for companies specializing in civil works, logistics, and infrastructure services to contribute to the state's power sector growth.

Scope Of Work

The scope of work includes:

  • Transporting 15,000 PSC poles (8 meters, 200 kg each) from Limbdi pole factory or approved PGVCL factory to designated locations within Surendranagar Circle.
  • Ensuring safe loading, transportation, and unloading of poles, adhering to safety standards.
  • Coordinating with PGVCL officials for timely delivery and documentation.
  • Maintaining transportation records and providing status updates.

The process involves:

  1. Receiving order details and delivery schedules from PGVCL.
  2. Preparing transportation logistics including vehicle arrangements.
  3. Executing transportation with proper handling and safety measures.
  4. Delivering poles to specified locations within the stipulated completion period.
  5. Completing all documentation including delivery receipts and compliance reports.

The contractor must ensure compliance with all safety, environmental, and technical standards as per PGVCL guidelines. The project duration is 24 months, with a detailed schedule to be adhered to for timely completion.

Technical Specifications

The transportation must adhere to technical standards including:

Parameter Specification
Vehicle type Heavy-duty trucks suitable for PSC poles
Load capacity Minimum 200 kg per pole
Safety standards Compliant with local transportation safety norms
Handling equipment Appropriate lifting and securing tools
Delivery timeline Within 24 months from award

Sequential procedures:

  1. Vehicle inspection and approval.
  2. Loading of PSC poles with proper securing.
  3. Transporting along approved routes.
  4. Unloading at designated locations.
  5. Final documentation and delivery confirmation.

All vehicles must be insured, registered, and maintained as per government regulations.

Financial Requirements

The estimated project cost is Rs. 25,00,000.00 (Indian Rupees). The financial breakdown includes:

Item Cost (INR)
Transportation and handling Rs. 20,00,000
Contingencies Rs. 2,50,000
Miscellaneous Rs. 2,50,000

Payment terms:

  • 50% advance upon contract signing.
  • Remaining 50% after successful delivery and acceptance.
  • Payments will be processed based on submission of valid invoices and delivery receipts.
  • All costs must be included in the bid, with clear breakdowns for transparency.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹25,00,000

Bid To RA

No

Item Category

Civil Works

Authority & Contact

Officer Inviting Bids

Superintending Engineer, PGVCL, Circle office, Surendranagar

Bid Opening Authority

Superintending Engineer, PGVCL, Circle office, Surendranagar

Address

Opp. Kailash Park, Behind Mahila Collage, Wadhwan

Contact Details

[email protected]

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Documents 1

E TENDER LMD PF 15000 POLES-26 pdf.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have experience in transporting PSC poles or similar civil works.
  • ✓ Valid vehicle ownership or hiring documents, vehicle insurance, and RTO registration.
  • ✓ Valid Employee Provident Fund certificate.
  • ✓ Photocopy of PAN Card.
  • ✓ Solvency certificate issued by a scheduled bank of RBI.
  • ✓ Notarized Power of Attorney in case of partnership firms or companies.
  • ✓ List of successful orders executed in GUVNL and subsidiaries in the last two years.
  • ✓ Submission of tender fee and EMD fee receipts.
Qualification Criteria Details
Experience in similar work Minimum 2 years
Financial stability Solvency certificate of at least Rs. 25 lakhs
Technical capability Proven logistics and transportation infrastructure
Past project references At least 2 completed projects in Gujarat

Note: All documents must be valid, duly signed, and sealed as per tender requirements.

Bidding Process

Process Timeline

1. Preliminary Stage

17-07-2026 10:58

2. Technical Bid

17-07-2026 11:00

3. Price Bid

18-07-2026 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Tender Documents

User Defined Template-Standard

Required

Price

Price Bid - Polcarting

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

prelimary

Required

Form - Tender Fee Form

1

Scan Copy of Tender Fee payment document

Required

Form - Emd Fee Form

1

Scan Copy of EMD payment document

Required

Stage - Technical Bid

1

Tender Notice and Schedule-A duly signed and sealed

Required
2

Commercial terms and condition with duly signed and sealed

Required
3

In case of partnership firm / company Notarized copy of power of Attorney in favour of a person authorized to sign tender documents

Required
4

All Amendments duly signed and sealed. (if any)

Required
5

Vehicle ownership / Hiring documents, vehicle insurance detail and RTO registration certificate

Required
6

Employee Provident fund certificate

Required
7

Photocopy of PAN Card

Required
8

Solvency certificate issued by scheduled bank of RBI

Required
9

List of Partners in case of partnership firm

Required
10

List of successful orders executed in GUVNL and their Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If available) in last two years

Required
11

Tender fee money receipt

Required
12

EMD fee money receipt

Required

Stage - Price Bid

1

Price Bid

Required

Form - Price Bid - Polcarting

1

Price bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the carting and transportation of 15,000 PSC poles (8 meters, 200 kg each) from Limbdi pole factory or approved PGVCL factories to locations within Surendranagar Circle. The scope includes loading, safe transportation, unloading, and delivery, adhering to safety and technical standards. The project duration is 24 months, with detailed procedures for logistics, documentation, and compliance outlined in the tender documents.

Who is eligible to participate in this tender?

Eligible bidders must have experience in similar civil or logistics works, possess valid vehicle ownership/hiring documents, RTO registration, Employee Provident Fund certificate, solvency certificate from a scheduled bank, and past project references in Gujarat. Additionally, they must submit tender fee and EMD receipts, along with all required technical and financial documents as specified.

What are the key dates and deadlines for this tender?

The bid submission starts on 20-06-2026 at 18:30 and closes on 13-07-2026 at 18:00. The technical bid evaluation is scheduled for 17-07-2026 at 11:00, followed by the price bid opening on 18-07-2026 at 11:00. All submissions must be completed before these deadlines via the official e-Procurement portal.

What are the technical specifications required for transportation?

Transportation must use heavy-duty trucks with a minimum load capacity of 200 kg per pole. Vehicles should comply with local safety norms, be properly insured and registered, and equipped with appropriate handling tools. The process involves vehicle inspection, loading, transportation along approved routes, unloading, and documentation. All procedures must follow PGVCL safety and technical standards.

How is the bidding process structured?

The process includes downloading tender documents, submitting preliminary documents (tender fee, EMD), technical evaluation, opening of the price bid, and final bid evaluation. Bidders must adhere to the deadlines and submission formats. The evaluation considers technical capability, past experience, financial stability, and cost. The highest scoring bidder will be awarded the contract.

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