Government Tender for Civil Works: Carting 12,000 PSC Poles for PGVCL in Gujarat

The scope of work involves the following key activities:

• Carting of 12,000 PSC poles (8 meters in length, 200 Kgs each) from Amar Cement product at Kansari and other PGVCL pole factories.
• Delivery to various designated locations across Gujarat as specified by PGVCL.
• Ensure timely transportation and safe handling of poles to prevent damage.
• Coordinate logistics with PGVCL authorities for efficient loading and unloading.
• Maintain proper documentation for each delivery including delivery notes and proof of receipt.

The process includes:

1. Receiving the order details from PGVCL.
2. Planning the transportation route and schedule.
3. Loading poles onto suitable vehicles.
4. Transporting poles to the specified locations.
5. Unloading and confirming receipt at each site.
6. Submitting delivery and compliance reports.

The contractor must ensure compliance with all safety, environmental, and quality standards as per tender specifications.

Bidders should prepare for sequential execution, with clear milestones for each batch of delivery, ensuring adherence to timelines and quality standards.

The technical specifications require transportation vehicles capable of handling poles weighing 200 Kgs each, with a minimum length of 8 meters. Vehicles must be equipped with proper loading and unloading facilities, safety features, and insurance coverage. The process involves sequential loading, secure transportation, and unloading at specified locations. Bidders should ensure compliance with safety standards, environmental regulations, and quality assurance protocols. Technical evaluation will verify the suitability of vehicles and logistics arrangements based on submitted documentation.

Bidders are advised to submit detailed technical specifications and proof of vehicle ownership or leasing arrangements as part of their technical bid.

The total estimated cost for the project is INR 20,73,840, which includes transportation, handling, and administrative expenses. Bidders must submit a refundable Earnest Money Deposit (EMD) of INR 20,000 along with their bid, payable via bank guarantee or demand draft. The payment schedule is as follows:

• Bid Submission: EMD and tender fee at the time of bid submission.
• Post-award: 10% of the contract value as security deposit, refundable upon successful completion.
• Milestone Payments: Based on delivery milestones, as agreed in the contract.

Payment terms are subject to the conditions outlined in the tender documents. The successful bidder must submit invoices along with delivery proof for processing payments. All financial transactions must adhere to government procurement standards and applicable GST regulations.