Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Annual Maintenance Contract for AC & Water Coolers in Gandhinagar

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹8,80,117

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL AIR CONDITIONER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an exciting opportunity for licensed electrical contractors to provide Annual Maintenance Contracts for Split AC Machines and Water Coolers in government buildings across Gandhinagar, Gujarat. Managed by the Project Implementation Unit, this project aims to ensure reliable cooling systems and water management in public sector infrastructure. The tender emphasizes technical expertise, compliance with safety standards, and timely service delivery. With an estimated value of INR 8,80,117.03 and a 12-month contract period, qualified bidders with relevant experience and valid licenses are encouraged to participate. The process involves electronic submission, detailed evaluation, and transparent award procedures. Download the tender documents, review the detailed scope, and submit your bid before the deadline to secure this government contract. This opportunity is ideal for experienced electrical maintenance firms seeking to expand their portfolio in government projects in Gujarat.

Scope Of Work

The scope of work includes:

  • Regular inspection, cleaning, and servicing of Split AC units and Water Coolers in designated government buildings.
  • Immediate repairs and replacement of faulty components to ensure uninterrupted operation.
  • Preventive maintenance to extend equipment lifespan.
  • Adherence to standard specifications as outlined in the tender documents.

The key deliverables are:

  • Complete maintenance of specified AC and water cooler units.
  • Submission of maintenance reports and compliance documentation.
  • Ensuring safety standards during all maintenance activities.

The process involves:

  1. Initial assessment and inspection of all equipment.
  2. Preparation of maintenance schedules.
  3. Execution of maintenance tasks as per approved schedules.
  4. Reporting and documentation of all activities.
  5. Timely completion of all tasks within the stipulated contract period.

The contract includes detailed specifications available in the tender documents, including standards for electrical safety, quality of replacement parts, and environmental considerations. Bidders must ensure compliance with all technical and safety norms as specified.

Technical Specifications

The technical specifications include:

Parameter Requirement
Equipment Standards Compliant with IS standards for electrical appliances
Power Supply 230V, 50Hz AC supply
Maintenance Frequency Weekly inspections and monthly comprehensive servicing
Replacement Parts Genuine and approved by OEM
Safety Norms Adherence to IEC standards and Gujarat electrical safety norms

Sequential procedure for technical compliance:

  1. Initial inspection and assessment.
  2. Preparation of maintenance plan.
  3. Execution of scheduled maintenance.
  4. Quality checks and safety audits.
  5. Final reporting and documentation.

All activities must conform to the detailed specifications outlined in the tender documents, including safety, environmental, and quality standards.

Financial Requirements

The estimated contract value is approximately INR 8,80,117.03. Payment will be made based on milestone completion and submission of satisfactory reports. The payment schedule includes:

  • Initial advance upon contract signing.
  • Monthly payments based on work completed and verified.
  • Final payment after successful completion of the contract period.

Bidders must submit a bid offer in percentage rate format, covering all costs including labor, materials, and overheads. The total bid amount should not exceed the estimated value. Detailed cost breakdowns are available in the tender documents, and bidders should ensure their bids are inclusive of all applicable taxes and duties.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must possess Valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must have GST Registration and PAN Card.
  • ✓ Should have at least 1 year of experience in maintenance of electrical systems, specifically AC and water coolers.
  • ✓ Must submit valid FDR or exemption certificate for EMD.
  • ✓ Should provide proof of successful completion of similar work (minimum 1 project of comparable scope in the last 1 year).
  • ✓ Must upload Declaration Letter as per ANNEXURE-A.
Qualification Minimum Requirement
Electrical Contractor License Valid and renewed
Experience 1 year in electrical maintenance
Financials Demonstrate financial stability as per tender norms

Note: Renewal receipts of licenses or registration are not valid; only valid, current licenses are acceptable.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

This tender involves comprehensive maintenance of Split AC Machines and Water Coolers in government buildings across Gandhinagar. The work includes regular inspections, preventive maintenance, repairs, and replacement of faulty parts to ensure optimal operation. The contractor must adhere to standard safety and quality norms, submit detailed reports, and complete all tasks within the 12-month contract period.

What are the eligibility criteria for bidders?

Bidders must possess a valid Electrical Contractor License issued by the Gujarat government, have GST registration and PAN, and demonstrate at least 1 year of experience in electrical maintenance, especially for AC and water coolers. They must also submit valid EMD in the form of FDR or exemption certificate, along with proof of successful similar work completed in the last year. Renewal receipts are not accepted.

How can I participate in the bidding process?

Interested bidders should download the tender documents from the official portal, prepare their technical and financial bids, and submit electronically before the deadline of 12-01-2026 at 18:00. The bid opening will occur on the same day at 18:02. Ensure all documents are correctly uploaded and comply with the specified formats. Support sessions are available to assist with the process.

What is the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (50%), cost competitiveness (30%), and eligibility compliance (20%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The committee considers experience, past performance, and bid price during evaluation. The process promotes transparency and fairness.

What are the key dates and deadlines for this tender?

The bid submission starts on 28-12-2025 and ends on 12-01-2026 at 18:00. The bid opening is scheduled for 12-01-2026 at 18:02. Bidders should submit all required documents before the deadline to avoid disqualification. The evaluation process will follow immediately after bid opening.

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