Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract at GMERS Hospital Navsari - Bidders Needed

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹3,39,592

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

AGITATORS ELECTRICAL AIR CONDITIONER COOLER WATER COOLER TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical service providers an opportunity to secure a contract for annual comprehensive maintenance of Split AC units, Water Coolers, and Motor Pump Sets at GMERS Hospital and College Campus Navsari. Managed by the Gujarat Project Implementation Unit, this project emphasizes reliable electrical maintenance to ensure seamless hospital operations. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and experience in similar projects. The tender process involves online submission of technical and financial bids with detailed documentation, with a deadline of 7th January 2026. The project value is approximately ₹3,39,592.30, offering a significant opportunity for qualified electrical contractors to contribute to public healthcare infrastructure. Bidders are encouraged to participate early, attend training sessions, and ensure compliance with all technical and financial requirements to secure this vital government contract.

Scope Of Work

The scope of work includes:

  • Providing comprehensive annual maintenance for Split Air Conditioners, Water Coolers, and Motor Pump Sets at GMERS Hospital and College Campus Navsari.
  • Routine inspection, cleaning, and servicing of all electrical equipment.
  • Immediate response to breakdowns and repairs.
  • Replacement of faulty components with genuine parts.
  • Ensuring safety standards and compliance with government regulations.

The process involves:

  1. Initial assessment and planning.
  2. Scheduled preventive maintenance as per standard specifications.
  3. Emergency repairs within stipulated response times.
  4. Documentation and reporting of maintenance activities.
Equipment Type Maintenance Frequency Key Specifications
Split AC Units Quarterly Capacity: 1.5 Ton, 3 Phase
Water Coolers Bi-annual Voltage: 220V, 50Hz
Motor Pump Sets Monthly Power: 5 HP, Single Phase

All work must adhere to the Standard Specification for Electrical Work and Terms and Conditions provided in the tender documents.

Technical Specifications

The electrical maintenance work must comply with the Standard Specification for Electrical Work, including:

  • Use of genuine replacement parts.
  • Adherence to safety standards.
  • Proper documentation of all activities.

Technical parameters include:

plaintext

  • AC Units: Capacity 1.5 Ton, 3-phase, energy-efficient models.
  • Water Coolers: Voltage 220V, 50Hz, with safety features.
  • Pump Sets: Power 5 HP, single-phase, with overload protection.

Sequential procedures involve:

  1. Initial inspection and assessment.
  2. Scheduled preventive maintenance.
  3. Emergency repairs within 24 hours.
  4. Final reporting and documentation.

All work must meet the specifications outlined in the tender documents and relevant safety standards.

Financial Requirements

The estimated project cost is approximately ₹3,39,592.30. The financial bid should include a detailed breakdown:

Item Cost (INR)
AC Maintenance 1,20,000
Water Cooler Maintenance 80,000
Pump Set Maintenance 1,39,592.30
Total 3,39,592.30

Payment terms are:

  • 30% advance upon contract signing.
  • 40% after completion of 6 months.
  • 30% upon final acceptance.

Bidders must ensure compliance with the financial bid submission format as specified in the tender documents.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess GST Registration Certificate.
✓ Must provide valid PAN Card.
✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must demonstrate at least one year of experience in electrical maintenance work, supported by Form-3A or equivalent documentation.
✓ Must upload Declaration Letter of Bidder as per ANNEXURE-A.

Qualification Criteria Details
License Valid Electrical Contractor License issued by Gujarat Government
Experience Minimum 1 year in electrical maintenance projects
Financial EMD as specified in tender, or valid exemption certificate
Documentation All required certificates and declarations submitted

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 07-01-2026 at 18:00 hours. Bidders must submit all required documents electronically before this date to be considered.

What documents are required to qualify for this tender?

Bidders must upload:

  • Valid Electrical Contractor License
  • GST Registration Certificate
  • PAN Card
  • Earnest Money Deposit (FDR or exemption certificate)
  • Experience proof (Form-3A)
  • Declaration Letter as per ANNEXURE-A
    All documents must be valid and up-to-date as per the eligibility criteria.
How will the evaluation of bids be conducted?

Evaluation is based on:

  • Technical competence (50%)
  • Financial bid (30%)
  • Eligibility compliance (20%)
    Minimum technical score of 70% is required. Final selection is based on combined scores emphasizing quality, experience, and cost.
Can I attend a training session for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the e-Procurement process and bid submission procedures effectively.

What is the estimated project value?

The estimated project cost is approximately ₹3,39,592.30. Bidders should prepare their bids accordingly, ensuring competitive pricing within this range.

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