Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance in Gandhinagar - Air Conditioners & Water Heaters

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹6,80,227

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

ELECTRICAL AIR CONDITIONER COOLER HEATER WATER COOLER GEYSER WATER LEVEL RECORDER WATER HEATER

This government tender offers an excellent opportunity for electrical contractors to secure a 12-month comprehensive maintenance contract for Air Conditioners, water coolers, and water heaters in government buildings across Gandhinagar, Gujarat. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and experience in similar projects. The tender process is fully electronic via the NPROCURE portal, emphasizing transparency and efficiency. With an estimated value of approximately ₹68,02,226.92, this project aims to enhance the operational reliability of essential electrical appliances in public infrastructure. Qualified firms with proven experience are encouraged to participate, ensuring quality service delivery and contributing to the upkeep of government facilities. The tender includes detailed technical specifications, clear evaluation criteria, and a straightforward bidding process, making it accessible for experienced electrical service providers seeking government contracts.

Scope Of Work

The scope of work includes:

  • Routine inspection and preventive maintenance of Air Conditioners, water coolers, and water heaters in designated government buildings.
  • Timely repairs and replacement of faulty electrical components to ensure optimal functioning.
  • Servicing of electrical control systems including thermostats, wiring, and switches.
  • Adherence to standard specifications as outlined in the Tender Document and Standard Specification for Electrical Work.
  • Coordination with government authorities for scheduled maintenance and emergency repairs.

The process involves:

  1. Initial assessment and planning based on the existing electrical infrastructure.
  2. Regular maintenance visits as per schedule.
  3. Prompt response to breakdowns or faults.
  4. Documentation and reporting of maintenance activities.
Specification Details
Duration 12 months
Location Gandhinagar, Gujarat
Items Covered Air Conditioners, Water Coolers, Water Heaters
Standards As per Standard Specification for Electrical Work
  • Key deliverables include maintenance reports, service logs, and compliance certificates.

Technical Specifications

The electrical maintenance work must adhere to the following technical parameters:

Parameter Specification
Voltage 230V/415V, 50Hz
Standards As per IS 732-1989 for electrical wiring
Equipment Air Conditioners, Water Coolers, Water Heaters as per manufacturer specifications
Safety Compliant with Electrical Safety Standards

The process involves:

  • Inspection of existing electrical systems
  • Replacement of defective parts
  • Testing and commissioning of repaired equipment
  • Documentation of all activities for audit purposes.

Financial Requirements

The total estimated budget for this maintenance contract is approximately ₹68,02,226.92. Bidders must submit a detailed financial proposal, including item-wise costs, as per the prescribed format. The payment schedule is based on milestone achievements, with payments released after satisfactory completion of each phase. The bid must include the cost of labor, materials, and any other expenses. The financial bid should be valid for 120 days from the bid submission deadline.

Cost Component Estimated Amount
Labor As per bid
Materials As per bid
Miscellaneous As per bid
Total ₹68,02,226.92

Payment terms:

  • 10% advance at contract signing
  • 40% after completion of initial phase
  • 50% after final acceptance and certification.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess GST Registration Certificate.
✓ Must submit valid PAN Card details.
✓ Must provide Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must have experience in electrical maintenance works for government projects, supported by Form-3A or equivalent documentation.
✓ Must upload Declaration Letter of Bidder as per ANNEXURE-A.pdf.

Qualification Minimum Requirement
License Valid Electrical Contractor License
Experience At least 1 year in electrical maintenance for government projects
Financial EMD as specified in tender documents
Registration GST, PAN, Contractor Registration

Note: Renewal receipts of licenses or registration are not valid; only current valid certificates are accepted.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves comprehensive maintenance of Air Conditioners, water coolers, and water heaters in government buildings across Gandhinagar. The scope includes routine inspections, repairs, replacements, and adherence to safety standards, ensuring uninterrupted operation of essential electrical appliances.

Who is eligible to bid for this electrical maintenance tender?

Eligible bidders must hold a valid Electrical Contractor License issued by the Gujarat government, possess GST registration, and have at least 1 year of experience in similar government electrical maintenance projects. They must also submit appropriate financial documents, including EMD, PAN, and registration certificates, as specified in the eligibility criteria.

How can I participate in the bidding process?

Participants must register on the NPROCURE portal, procure a valid Digital Certificate, and download tender documents. Bids must be prepared electronically following the instructions and submitted before the deadline. The process includes technical and financial bid submission, bid opening, and evaluation by the designated authorities.

What are the key dates and deadlines for this tender?

The bid submission starts on 28-12-2025 and closes on 12-01-2026 at 18:00 hours. The bid opening will occur on 12-01-2026 at 18:02 hours. Bidders should ensure timely submission to avoid disqualification. All dates are in Indian Standard Time (IST).

What documents are required to submit a bid?

Mandatory documents include:

  • Tender Fee payment proof
  • Earnest Money Deposit (FDR or exemption certificate)
  • GST Registration Certificate
  • PAN Card
  • Valid Contractor License issued by Gujarat government
  • Contractor Registration Certificate
  • Declaration Letter (ANNEXURE-A)
  • Experience proof via Form-3A or equivalent

All documents must be scanned and uploaded as per instructions on the portal.

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