Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract in Gandhinagar Health Buildings

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹5,56,112

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

ELECTRICAL COOLER HEATER WATER COOLER GEYSER WATER LEVEL RECORDER WATER HEATER MICROCENTRIFUGES

This government tender offers an excellent opportunity for experienced electrical contractors to provide comprehensive maintenance services for critical electrical equipment in Gandhinagar's government health facilities. The project involves maintaining A.C machines, water coolers, and geysers across multiple healthcare buildings, ensuring optimal operational efficiency. With a project value of approximately INR 5,56,112.06 and a contract period of 12 months, bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial stability. The tender process is open, transparent, and conducted online via the nProcure portal, emphasizing quality, reliability, and compliance with technical standards. Successful bidders will contribute significantly to healthcare infrastructure by ensuring uninterrupted electrical services, thereby supporting public health initiatives. The tender is managed by the Project Implementation Unit, Gandhinagar, and encourages qualified electrical service providers to participate and demonstrate their expertise in government projects.

Scope Of Work

The selected contractor will be responsible for providing comprehensive electrical maintenance services for the following equipment:

  • Air Conditioning (A.C) Machines
  • Water Coolers
  • Water Heaters (Geysers)

Key deliverables include:

  • Regular preventive maintenance and servicing
  • Emergency repairs and troubleshooting
  • Replacement of faulty components
  • Ensuring compliance with safety standards

The work process involves:

  1. Conducting initial inspection and assessment of all equipment
  2. Scheduling routine maintenance visits as per manufacturer guidelines
  3. Documenting all maintenance activities and issues
  4. Procuring and replacing spare parts with approved components
  5. Ensuring minimal downtime during repairs
  6. Final inspection and reporting upon contract completion

Technical specifications include adherence to the 'Standard Specification for Electrical Work' and 'Terms and Conditions for AC Machines' provided in the tender documents. The contractor must also maintain safety protocols and environmental standards throughout the contract period.

Technical Specifications

The contractor must adhere to the following technical parameters:

Parameter Specification
Power Supply 230V, 50Hz, single-phase
Equipment Standards Compliant with IS standards for electrical appliances
Maintenance Frequency Monthly preventive checks and emergency response within 24 hours
Spare Parts Genuine and approved by manufacturers
Safety Protocols Follow all safety guidelines as per standard specifications

Sequential procedures include initial assessment, scheduled maintenance, emergency repairs, and final reporting. The contractor shall use approved tools and equipment, ensuring safety and quality at all times.

Financial Requirements

The estimated contract value is approximately INR 5,56,112.06. Payment will be made in quarterly installments based on approved work completion reports. The breakdown includes:

Cost Component Amount (INR)
Preventive Maintenance 40%
Emergency Repairs 30%
Spare Parts & Consumables 20%
Final Inspection & Reporting 10%

Payment terms specify that invoices must be submitted with supporting documentation, and payments will be processed within 30 days of approval. The bid submission includes a tender fee of INR 900, payable online, and a refundable earnest money deposit as specified in the tender documents.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess a valid GST Registration Certificate.
✓ Must submit a valid PAN Card copy.
✓ Must provide a valid registration certificate for electrical work issued by the R&B Department, Gujarat.
✓ Must submit a Declaration Letter as per ANNEXURE-A.
✓ Proven experience of at least one year in executing similar electrical maintenance projects, supported by Form-3A issued by the employer.

Qualification Requirement Details
License Validity Must be current and valid for electrical work in Gujarat
Experience Minimum 1 year in electrical maintenance
Financial Standing Bidder should demonstrate financial stability, with turnover not less than INR 2,00,000 in the last fiscal year
Document Submission All documents must be uploaded in scanned format as per tender instructions

Critical eligibility points:

  • Valid contractor license and registration
  • Proven experience in similar projects
  • Financial stability as per criteria

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 07-01-2026 at 18:00 hours. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required to qualify for this tender?

Required documents include:

  • Valid Electrical Contractor License
  • GST Registration Certificate
  • PAN Card
  • Registration Certificate from R&B Department
  • Declaration Letter (ANNEXURE-A)
  • Experience proof via Form-3A
  • Bid fee payment receipt and EMD in FDR or exemption certificate.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), experience (30%), and financial offer (20%). Minimum qualifying marks are 35 out of 50 for technical assessment. Final selection considers combined scores, emphasizing quality and experience.

Can I attend training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. Attending these sessions can help bidders understand the electronic bidding process better and ensure smooth submission.

What is the scope of work for this tender?

The contractor will provide comprehensive maintenance for A.C machines, water coolers, and geysers in government health buildings. Responsibilities include routine inspections, emergency repairs, spare parts replacement, and ensuring safety standards over a 12-month period.

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