Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance: Comprehensive Contract for Health Buildings

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹5,45,642

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

ELECTRICAL AIR CONDITIONER COOLER WATER COOLER GEYSER MACHINE WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers a valuable opportunity for electrical contractors to secure a 12-month comprehensive maintenance contract for essential electrical equipment in government health facilities across Narmada District, Gujarat. The project involves routine and preventive maintenance of Air Conditioners, Water Coolers, and Geysers, ensuring reliable operation and safety compliance. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The tender process is conducted electronically via the nProcure portal, emphasizing transparency and efficiency. With an estimated project value of approximately ₹5,45,642.40, this contract is ideal for experienced electrical service providers seeking to contribute to public health infrastructure and expand their government sector portfolio. The tender includes detailed technical specifications, clear evaluation criteria, and comprehensive support for bidders, making it a strategic opportunity for qualified firms in Gujarat.

Scope Of Work

The scope of work includes the following key activities:

  • Routine maintenance and servicing of Air Conditioners, Water Coolers, and Geysers in designated government health buildings.
  • Preventive maintenance schedules to minimize equipment downtime.
  • Immediate repair and troubleshooting for electrical faults.
  • Replacement of faulty components with genuine parts.
  • Compliance with standard specifications as outlined in the tender documents.

The process involves:

  1. Initial assessment and site inspection.
  2. Preparation of maintenance schedules.
  3. Execution of routine and preventive maintenance.
  4. Troubleshooting and emergency repairs.
  5. Final reporting and documentation.
Equipment Type Maintenance Frequency Key Specifications
Air Conditioners Monthly As per Standard Specification for Electrical Work.pdf
Water Coolers Bi-monthly As per Terms and Conditions For AC Machines.pdf
Geysers Quarterly As per Standard Specification for Electrical Work.pdf

All work must adhere to the technical standards specified in the tender documents and relevant electrical safety norms.

Technical Specifications

The electrical equipment and maintenance activities must conform to the following technical parameters:

Equipment Technical Standards Specifications
Air Conditioners IS 1391 Capacity: 1.5 Ton, 3 Star Rating
Water Coolers IS 8140 Cooling Capacity: 50 Liters
Geysers IS 2086 Power: 25 Liters, 230V

Procedures for technical compliance include:

  • Inspection and assessment of existing equipment.
  • Adherence to standard maintenance protocols.
  • Use of genuine spare parts.
  • Documentation of all maintenance activities.
  • Compliance with safety and quality standards as specified in the tender documents.

Financial Requirements

The total estimated cost for the project is approximately ₹5,45,642.40. The financial bid must include a detailed breakdown of costs for labor, materials, and miscellaneous expenses. Payment terms are as follows:

  • 50% of the total amount payable upon completion of the first six months.
  • Remaining 50% payable after successful completion and acceptance of the contract.
Cost Component Estimated Amount (₹)
Labor & Services ₹[amount]
Materials & Parts ₹[amount]
Miscellaneous ₹[amount]

Bidders must ensure their financial proposals are competitive, transparent, and aligned with the tender guidelines.

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Eligibility Criteria

  • ✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must possess a valid GST Registration Certificate.
  • ✓ Must have a valid PAN Card.
  • ✓ Must submit the Earnest Money Deposit (EMD) in the form of FDR or a valid exemption certificate.
  • ✓ Must demonstrate at least one year of experience in electrical maintenance work, supported by Form-3A issued by the employer.
  • ✓ Should have a turnover of at least ₹[specified amount] in the last financial year, as detailed in the qualification table.
Criterion Minimum Requirement
Experience 1 year in electrical maintenance
Financial Turnover ₹[amount] in last FY
License Validity Valid Contractor License issued by Gujarat Government
Other Documents Declaration Letter as per ANNEXURE-A.pdf

All submitted documents must be valid, current, and compliant with government norms.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this electrical maintenance tender?

This tender involves providing annual comprehensive maintenance for Air Conditioners, Water Coolers, and Geysers in government health buildings across Narmada District. The scope includes routine inspections, preventive maintenance, emergency repairs, and replacement of faulty parts. All work must adhere to the standard specifications outlined in the tender documents, ensuring safety and quality compliance.

Who is eligible to bid for this government electrical maintenance contract?

Eligible bidders must possess a valid Electrical Contractor License issued by the Gujarat Government, a GST Registration Certificate, and a PAN Card. They should have at least one year of experience in electrical maintenance, supported by Form-3A, and demonstrate financial stability as per the qualification criteria. All documents must be current and valid at the time of submission.

What are the key dates and deadlines for this tender?

The tender documents are available from 21-12-2025, with the bid submission deadline on 07-01-2026 at 18:00. The bid opening will occur on 07-01-2026 at 18:02. Bidders must submit all documents before the deadline and ensure their bids are complete to avoid disqualification. Details are available in the official tender notice.

How can I participate in the online bidding process?

Participants must register on the nProcure portal, procure a Digital Certificate for secure electronic signing, and attend the vendor training sessions organized every Saturday. Bidders should download all tender documents, prepare their technical and financial bids as per the prescribed formats, and submit before the deadline. Support is available via the contact details provided.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past performance (20%). A minimum of 60% marks in technical evaluation is required. The final decision will consider cost competitiveness and technical merit, ensuring transparency and fairness in selection.

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