Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance: AC & Water Cooler Service in Gandhinagar

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹5,06,995

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL AIR CONDITIONER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical maintenance service providers an opportunity to bid for annual comprehensive maintenance contracts for split AC units and water coolers across government buildings in Gandhinagar, Gujarat. Managed by the Project Implementation Unit (Electrical), the project aims to ensure energy-efficient cooling systems with routine inspections, repairs, and preventive maintenance. The tender emphasizes eligibility criteria, including valid licenses, experience, and financial stability, with a completion period of 12 months. Bidders must submit their proposals online before January 12, 2026, with detailed technical and financial documentation. This is a significant opportunity for qualified electrical contractors seeking to contribute to public infrastructure maintenance in Gujarat, supporting government efforts to improve facility standards and operational efficiency.

Scope Of Work

The selected contractor will be responsible for the following tasks:

  • Conduct comprehensive maintenance of split AC machines and water coolers in designated government buildings.
  • Perform routine inspections and preventive maintenance to ensure system efficiency.
  • Repair or replace faulty components, including filters, motors, and refrigerants.
  • Maintain detailed service records and report issues promptly.
  • Adhere to safety standards and environmental regulations.

The process includes:

  1. Initial assessment and site inspection.
  2. Scheduling routine maintenance visits.
  3. Immediate response to breakdowns.
  4. Replacement of worn-out parts as per specifications.
  5. Final inspection and report submission.
Equipment Type Maintenance Frequency Key Specifications
Split AC Units Quarterly Capacity: 1.5 Ton, 3 Star Rating
Water Coolers Bi-annual Cooling Capacity: 100 Liters

The contractor must ensure availability of spare parts and adhere to the technical standards specified in the tender documents.

Technical Specifications

The contractor must adhere to the following technical parameters:

Parameter Specification
AC Units Split type, 1.5 Ton, 3-star energy rating
Water Coolers Domestic, 100-liter capacity
Power Supply 230V, 50Hz, single-phase
Refrigerant R-410A or equivalent
Safety Standards IS 1391, IS 3043

Sequential procedures include:

  • Site assessment
  • Scheduling maintenance visits
  • Conducting inspections and repairs
  • Testing system performance
  • Documenting and reporting

All work must comply with standard electrical safety and environmental regulations as specified in the tender documents.

Financial Requirements

The estimated project cost is approximately ₹5,07,000. The financial breakdown includes:

Component Estimated Cost
Labour 40%
Spare Parts 35%
Miscellaneous 25%

Bidders are required to submit a detailed financial proposal, including unit rates and total bid amount. Payment will be made in installments based on milestone completion, with a final payment after successful project completion and acceptance. The bid offer must be valid for 120 days from the submission deadline.

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Eligibility Criteria

✓ Must have valid electrical contractor license issued by the Government of Gujarat.
✓ Must possess GST registration and PAN Card.
✓ Must submit earnest money deposit (EMD) of specified amount.
✓ Proven experience of at least 1 year in electrical maintenance, specifically HVAC and water cooler servicing.
✓ Demonstrated ability to execute similar projects in government or large institutional settings.

Qualification Criteria Minimum Requirement
Electrical Contractor License Valid and current
Experience in HVAC Maintenance At least 1 year
Financial Stability Turnover of minimum ₹10 lakh in last fiscal year
Technical Capability Adequate tools, manpower, and spare parts

All documents must be valid, up-to-date, and conform to the specified standards.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 12th January 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and complete before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Bidders must submit the following documents:

  • Tender fee payment proof
  • Earnest Money Deposit (FDR or exemption certificate)
  • Valid GST registration
  • PAN Card
  • Valid Electrical Contractor License issued by Gujarat
  • Electrical Contractor Registration Certificate
  • Declaration Letter as per ANNEXURE-A
  • Experience proof via Form-3A for similar work
    All documents should be scanned and uploaded as per the tender guidelines.
Who is eligible to bid on this project?

Eligible bidders must hold valid electrical contractor licenses, have at least 1 year of experience in HVAC and water cooler maintenance, and possess valid GST and PAN registration. They must also demonstrate financial stability with a minimum turnover of ₹10 lakh in the last fiscal year.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence, experience, and financial proposals. The evaluation criteria include technical scores (50%), financial bid (30%), and past performance (20%). Bidders must meet minimum thresholds in each category to qualify for award.

What are the key technical specifications for the maintenance work?

The work involves maintaining split AC units of 1.5 Ton capacity with 3-star rating and water coolers of 100-liter capacity. All equipment must meet IS standards, operate on 230V/50Hz power, and use refrigerants like R-410A. Regular inspections, repairs, and replacements are required as per specified standards.

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