Open State Governments & UT NPROCURE

Government Tender for Comprehensive Maintenance of AC, Water Coolers & Geysers at GMERS Medical College Gandhinagar

Bid Publish Date

29-Dec-2025, 9:30 am

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹10,29,629

Location

GANDHINAGAR , GUJARAT

Progress

Issue29-Dec-2025, 9:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL COOLER WATER COOLER WATER LEVEL RECORDER

This government tender offers an excellent opportunity for experienced electrical maintenance contractors to provide comprehensive maintenance services for AC units, water coolers, and geysers at the GMERS Medical College & Civil Hospital in Gandhinagar. Managed by the Project Implementation Unit, the project aims to ensure the reliable operation of essential cooling and water heating systems across healthcare facilities. The tender involves detailed eligibility criteria, technical specifications, and a transparent bidding process. With an estimated value of approximately ₹10.29 lakh and a completion period of 12 months, it is ideal for qualified firms specializing in HVAC and electrical maintenance. Bidders must adhere to government procurement rules, submit all required documents, and participate in online bidding. This opportunity supports the enhancement of public health infrastructure and offers a chance for contractors to collaborate with government health departments on a significant maintenance project.

Scope Of Work

The scope of this tender encompasses all aspects of comprehensive maintenance for AC units, water coolers, and geysers at the GMERS Medical College & Civil Hospital Campus, Sola, Ahmedabad. Key deliverables include:

  • Routine inspection, cleaning, and servicing of all air conditioning units, water coolers, and geysers.
  • Prompt repair and replacement of faulty components.
  • Preventive maintenance to minimize system breakdowns.
  • Ensuring compliance with standard specifications as per the 'Standard Specification for Electrical Work'.

The process involves:

  1. Initial assessment and site inspection to identify existing issues.
  2. Preparation of maintenance schedules in accordance with manufacturer guidelines.
  3. Execution of maintenance activities as per approved schedules.
  4. Documentation and reporting of all work carried out.
  5. Final inspection and approval by the Project Implementation Unit.

Specifications include:

Item Description Quantity
AC Units Maintenance of split and window ACs As per site requirement
Water Coolers Servicing and repairs As per site requirement
Geysers Electrical and water system checks As per site requirement

All work must adhere to safety standards and be completed within the stipulated timeline of 12 months.

Technical Specifications

The maintenance work must comply with the 'Standard Specification for Electrical Work' and 'Terms and Conditions for AC Machines'.

Parameter Specification
Voltage 220-240V, 50Hz
Power As per manufacturer specifications
Capacity AC units: 1.5-5 Ton, Geysers: 15-30 liters
Certification All electrical components must have ISI or equivalent certification

Sequential procedures include:

  1. Conducting initial site survey.
  2. Preparing maintenance schedules.
  3. Performing routine and preventive maintenance.
  4. Documenting work and reporting.
  5. Final inspection and handover.

All work must be completed by qualified technicians with valid certifications, following safety protocols and manufacturer guidelines.

Financial Requirements

The estimated project cost is approximately ₹10,29,629.35. Payment will be made based on milestones achieved, subject to approval of work completion reports. The payment schedule includes:

  • 30% advance payment upon contract signing.
  • 40% after completion of 6 months of maintenance.
  • 30% upon final completion and approval.
Cost Breakdown Amount (INR)
Initial Mobilization 20%
Routine Maintenance 50%
Final Inspection & Handover 30%

All financial transactions must adhere to government procurement rules, with invoices submitted through official channels for approval.

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Eligibility Criteria

✓ Must have valid electrical contractor licenses issued by the Government of Gujarat.
✓ Must possess GST Registration and PAN Card.
✓ Must submit a bid fee of ₹900 along with EMD in the form of FDR or valid exemption certificate.
✓ Proven experience in electrical maintenance works, specifically HVAC and plumbing systems, for at least one year.
✓ Must provide Form-3A issued by the employer to substantiate experience.

Qualification Minimum Requirement
License Valid Electrical Contractor License issued by Gujarat Government
Experience At least 1 year in electrical maintenance works
Financial Bidder should meet the financial criteria specified in the tender document
Documentation Submission of all required certificates and documents as per eligibility list

Important: Bidders must ensure all documents are valid and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th January 2026 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee and EMD in FDR or valid exemption certificate
  • GST Registration Certificate
  • PAN Card
  • Valid Contractor License issued by Gujarat Government
  • Electrical Contractor Registration Certificate
  • Declaration Letter as per ANNEXURE-A
  • Form-3A for experience in similar work
    All documents must be valid and uploaded during the preliminary stage.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial offer (30%), and past performance (20%). A minimum score of 70% is required to qualify. The evaluation considers experience, certifications, cost-effectiveness, and compliance with specifications.

Can I attend training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and ensure smooth submission of bids.

What is the scope of work for this tender?

The scope includes comprehensive maintenance of AC units, water coolers, and geysers, covering routine inspections, repairs, preventive maintenance, and compliance with technical standards, over a period of 12 months at the GMERS Medical College & Civil Hospital Campus in Gandhinagar.

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