Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract in Gandhinagar - Surat District

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹10,66,438

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

AGITATORS ELECTRICAL TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an opportunity for qualified electrical contractors to secure a 12-month comprehensive maintenance contract for motor pump sets in Surat District, Gandhinagar. Managed by the Project Implementation Unit (Electrical), the project emphasizes reliable electrical maintenance, safety compliance, and efficient repair services across public health infrastructure. Bidders must meet strict eligibility criteria, including valid licenses, registration certificates, and proven experience in similar projects. The tender process is conducted online via the nProcure portal, with a bid submission deadline of January 7, 2026. The estimated project value is approximately INR 10,66,438, with detailed technical specifications and terms outlined in the tender documents. This opportunity is ideal for electrical firms specializing in maintenance, repair, and electrical system management for government projects, contributing to infrastructure development and public service delivery in Gujarat.

Scope Of Work

The scope of work includes:

  • Providing annual comprehensive maintenance for motor pump sets installed across Surat District.
  • Ensuring operational efficiency, safety, and compliance with standard specifications.
  • Conducting routine inspections, preventive maintenance, and timely repairs.
  • Maintaining detailed records of maintenance activities.
  • Coordinating with district authorities for scheduled servicing.

The process involves:

  1. Initial inspection and assessment of pump sets.
  2. Developing a maintenance schedule.
  3. Executing preventive and corrective maintenance activities.
  4. Replacing faulty components with genuine parts.
  5. Ensuring safety standards are met.
  6. Submitting periodic reports to the Project Implementation Unit.

Key deliverables include:

Item Description
Maintenance Schedule Monthly and annual plans
Repair Reports Documented repairs and replacements
Safety Compliance Adherence to safety protocols
Performance Reports System efficiency and uptime data

Contract duration: 12 months, with scope extending to routine electrical maintenance and emergency repairs as required.

Technical Specifications

The electrical work must adhere to the following technical parameters:

Specification Details
Power Supply 230V/415V, 3-phase, 50Hz
Pump Motor Capacity 5 HP to 50 HP
Control Panels Must comply with IS standards
Wiring Copper wiring conforming to IS:732
Safety Standards IEC and BIS compliance

Procedures include:

  1. Inspection of existing electrical systems.
  2. Testing of motor pump sets.
  3. Replacement of faulty components.
  4. Calibration and testing post-maintenance.
  5. Documentation of all activities.

All work must be performed by qualified electricians holding valid licenses, following the specifications outlined in the tender documents.

Financial Requirements

The estimated contract value is approximately INR 10,66,438. Bidders should submit a financial bid based on the percentage rate for maintenance services. Payment will be made quarterly, based on completed work and approved reports.

Cost Breakdown Amount (INR)
Estimated Contract Value 10,66,438
Payment Schedule Quarterly installments
Bid Validity 120 days from bid submission

Bidders must include detailed cost estimates and ensure compliance with the financial terms specified in the tender documents.

Past Similar Tenders (Historical Results)

3 found

Operation And Maintenance Of Electro-Mechanical Installations - OPERATION OF PUMP SET

Bharat Sanchar Nigam Limited Portal(bsnl)

CUTTACK, ODISHA

Posted: 26 December 2024
Closed: 10 January 2025
GEM

Operation And Maintenance Of Other Machines And Plants - Outsourcing of operation and General maint

Moil Limited

Posted: 27 November 2024
Closed: 18 December 2024
GEM

Operation And Maintenance Of Electro-Mechanical Installations - OPERATION OF PUMP SET AND DG SET

Bharat Sanchar Nigam Limited Portal(bsnl)

CUTTACK, ODISHA

Posted: 26 December 2024
Closed: 9 January 2025
GEM

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess a valid GST Registration Certificate.
✓ Must provide a valid PAN Card.
✓ Must submit a Bid Security (EMD) in the form of FDR or valid exemption certificate.
✓ Must have experience in similar electrical maintenance projects for at least one year, supported by Form-3A issued by the employer.
✓ Must upload a Declaration Letter as per ANNEXURE-A.

Financial Qualification Criteria
Minimum Annual Turnover INR 15 Lakhs
Past Experience Successful completion of at least one similar project in the last 2 years

Important: All documents must be valid, current, and properly certified. Renewal receipts are not accepted for licenses or registration certificates.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this electrical maintenance tender?

The scope includes comprehensive annual maintenance of motor pump sets, routine inspections, preventive and corrective repairs, safety compliance, and detailed reporting. Bidders must ensure timely execution of all maintenance activities as per the specifications outlined in the tender documents.

What are the eligibility criteria to participate in this tender?

Eligible bidders must hold a valid Electrical Contractor License, GST Registration, and PAN Card. They should also have experience in similar electrical maintenance projects for at least one year, supported by Form-3A. Submission of bid security and declaration letter is mandatory. All documents must be current and valid.

How can I submit my bid for this government tender?

Bids must be submitted online through the official nProcure portal. Download the tender documents, pay the bid fee of INR 900, upload all required documents, and complete the technical and financial bids before the deadline of 07-01-2026 at 6:00 PM. Physical submissions are not accepted.

What are the key dates I should be aware of?

The bid start date is 21-12-2025, with the bid submission deadline on 07-01-2026 at 6:00 PM. The bid opening will occur immediately after at 6:02 PM on the same day. Ensure all documents are uploaded and submitted before these deadlines to avoid disqualification.

What support is available for bidders during the tender process?

Support is provided by (n)Code Solutions, including training sessions every Saturday at their Ahmedabad office. For technical assistance, contact the nProcure support team via email at [email protected] or call the toll-free number 73590 21663. Bidders are encouraged to attend training to familiarize themselves with online procedures.

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