Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract at GMERS Valsad - Apply Now

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹5,64,125

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 4

ELECTRICAL GEYSER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical maintenance services at GMERS Valsad Hospital, Gujarat. It seeks experienced electrical contractors to provide annual comprehensive maintenance for air conditioners, water coolers, and geysers. The project duration is 12 months with an estimated cost of INR 5,64,125.40. Bidders must meet strict eligibility criteria, including valid licenses, registrations, and proven experience in similar works. The tender process involves submitting detailed technical and financial bids through an online portal, with evaluation based on technical competence and cost-effectiveness. This opportunity is ideal for qualified electrical service providers looking to secure government contracts in Gujarat, ensuring reliable hospital operations and compliance with safety standards. Participation requires adherence to deadlines, submission of all required documents, and compliance with specified technical standards. The tender promotes transparency and fair competition, offering a significant opportunity for reputed electrical contractors to expand their government project portfolio.

Scope Of Work

The scope of work includes:

  • Providing comprehensive maintenance for air conditioners, water coolers, and geysers at GMERS Valsad.
  • Routine inspections, cleaning, and servicing of all electrical and mechanical equipment.
  • Immediate repair and replacement of faulty components to ensure continuous operation.
  • Preventive maintenance to extend equipment lifespan and prevent breakdowns.
  • Adherence to standard specifications as outlined in the Tender Document and Standard Specification for Electrical Work.

Key deliverables include:

  • Regular maintenance reports.
  • Timely completion of scheduled services.
  • Immediate response to emergency breakdowns.

The process involves:

  1. Submission of technical bid with all required documents.
  2. Evaluation of technical compliance.
  3. Financial bid submission post technical clearance.
  4. Final award based on combined technical and financial scores.
Specification Details
Duration 12 months
Estimated Cost INR 5,64,125.40
Location GMERS Valsad, Gujarat
Equipment A.C, W.C, Geysers
Service Standards As per tender documents and standard electrical specifications

Bidders must ensure all work complies with applicable safety standards and government regulations.

Technical Specifications

The technical requirements include adherence to the 'Standard Specification for Electrical Work' and specific terms outlined in the tender documents. Equipment used must meet IS standards and be approved by relevant authorities. The process involves:

  • Inspection of existing electrical systems.
  • Use of approved spare parts and materials.
  • Implementation of safety protocols.
  • Regular testing and calibration of equipment.
Parameter Specification
Equipment Standards IS 732-1989, IS 3043
Power Supply 230V/415V, 50Hz
Safety Standards IEC, BIS compliance
Maintenance Frequency Weekly, Monthly, Quarterly

Bidders must submit a detailed technical plan demonstrating their capability to meet these specifications.

Financial Requirements

The estimated project cost is INR 5,64,125.40. Payment will be made in installments based on milestones and completion of scheduled maintenance activities. The payment schedule includes:

  • 30% upon contract signing.
  • 40% after successful completion of six months.
  • 30% after project completion and final acceptance.
Cost Component Amount (INR)
Contract Value 5,64,125.40
Payment Terms As per milestones
Payment Mode Electronic transfer

Bidders must quote their rates in the prescribed format and ensure compliance with the financial terms specified in the tender document.

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Eligibility Criteria

✓ Must have valid electrical contractor license issued by the Government of Gujarat.
✓ Must possess GST registration and valid PAN card.
✓ Must submit earnest money deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must have at least 1 year of experience in electrical maintenance works, supported by Form-3A or equivalent documentation.
✓ Must upload all required documents, including bid fee, registration certificates, and declaration letter.

Qualification Minimum Requirement
License Valid Electrical Contractor License
Experience Minimum 1 year in electrical maintenance
Financial EMD as specified in tender
Registration GST, PAN, Contractor Registration
Experience Proof Form-3A or similar document

All documents must be valid and up-to-date.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this electrical maintenance tender?

The bid submission deadline is 07-01-2026 at 18:00 hours. Bidders must upload all required documents and bids before this cutoff time to be considered eligible.

What are the key eligibility criteria for participating in this tender?

Eligible bidders must possess a valid electrical contractor license issued by the Government of Gujarat, GST registration, PAN card, and at least 1 year of experience in electrical maintenance works. All relevant documents must be submitted as per the tender requirements.

How are the bids evaluated and what is the selection process?

Bids are evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). Technical evaluation occurs first, followed by financial assessment for qualified bidders. The contract is awarded to the highest scoring bidder meeting all criteria.

What documents are required for bid submission?

Bidders must submit:

  • Tender fee receipt
  • Earnest Money Deposit (FDR or exemption certificate)
  • GST Registration
  • PAN Card
  • Valid Contractor License
  • Contractor Registration Certificate
  • Declaration Letter (ANNEXURE-A)
  • Experience proof (Form-3A)
    All documents must be valid and uploaded in scanned format.
Is there any training available for bidders to participate online?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. These sessions cover how to participate in online tenders, digital certificate procurement, and bid submission procedures. Bidders are encouraged to attend for better understanding and compliance.

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