Open State Governments & UT NPROCURE

Government Tender for Electrical Works: Providing Temporary E.I., A.C Machines & Power for Republic Day 2026 at Tharad

Bid Publish Date

20-Dec-2025, 4:00 pm

Bid End Date

03-Jan-2026, 4:00 pm

Value

₹32,01,297

Location

MAHESANA , GUJARAT

Progress

Issue20-Dec-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL POWER

This government tender offers an excellent opportunity for electrical contractors and event management companies to participate in a prestigious state-level project. The project involves providing temporary electrical infrastructure, A.C machines, and standby power solutions for the Republic Day 2026 celebrations at Tharad, Gujarat. The initiative aims to support parade programs, at-home celebrations, and rehearsals, ensuring seamless execution of a high-profile event. Bidders must meet strict eligibility criteria, including experience in government projects, valid licenses, and financial stability. The tender, issued by the Mehsana Electrical Division, involves a project estimated at Rs. 32,01,297.01, with a bid validity of 120 days. This is an open tender conducted through an e-procurement platform, emphasizing transparency and fairness. Interested companies should review all linked documents, prepare their bids accordingly, and submit before the deadline of 03-01-2026. This opportunity is ideal for firms specializing in electrical installations, event support, and government project execution, aiming to showcase their expertise on a prominent national event.

Scope Of Work

The scope of work includes:

  • Provision and installation of temporary electrical infrastructure for parade and celebration venues.
  • Supply and setup of A.C Machines to ensure comfort during the event.
  • Standby power generation to guarantee uninterrupted electricity supply.
  • Two-day rehearsal and main event support, including testing and commissioning.

The key deliverables are:

  • Complete electrical setup as per specifications.
  • A.C equipment installation and operational testing.
  • Reliable standby power solutions.

The process involves:

  1. Site assessment and planning.
  2. Procurement of electrical and cooling equipment.
  3. Installation and testing.
  4. Commissioning and handover.
  5. Post-event dismantling and cleanup.
Specification Details
Estimated Cost Rs. 32,01,297.01
Duration As per tender document
Power Backup Standby generator with sufficient capacity
Equipment Standards Conforming to BIS and IEC standards

Bidders must ensure compliance with all safety and quality standards, and submit detailed technical proposals demonstrating their capability to execute the scope effectively.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Capacity Generator capacity sufficient for event load (details in tender document)
Equipment Standards BIS, IEC compliant
Cooling Equipment A.C Machines with appropriate tonnage
Installation Secure, weatherproof, and compliant with safety standards
Testing Functional testing before deployment

The process involves:

  • Detailed site survey
  • Procurement of certified equipment
  • Installation as per technical drawings
  • Testing and commissioning
  • Documentation and handover

All technical equipment must be new, certified, and installed by qualified technicians to ensure safety and reliability.

Financial Requirements

The estimated project cost is Rs. 32,01,297.01. Bidders must submit a bid that includes detailed cost breakdowns, covering equipment, labor, transportation, and miscellaneous expenses. The bid should be valid for 120 days from the submission deadline.

Cost Component Estimated Cost (Rs.)
Equipment As per specifications
Labor As per rates
Transportation As applicable
Miscellaneous Contingencies

Payment terms are typically milestone-based, with advance, progress, and final payments aligned with project completion stages. All financial proposals must be inclusive of applicable taxes and duties. Bidders should ensure transparency and accuracy in cost estimation to avoid disqualification.

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Eligibility Criteria

✓ Must have valid electrical contractor license and E1-Class & Above Category Registration.
✓ Must submit Demand Draft of Rs. 1500/- as tender fee.
✓ Earnest Money Deposit (EMD) of Rs. 32,100 in the form of FDR with minimum 180 days validity.
✓ Valid GST registration and PAN Card.
✓ Current Bank Solvency Certificate of at least 20% of the estimated tender value for the year 2025.
✓ Experience in executing similar electrical and event management projects under government jurisdiction within Gujarat in the last five years.
✓ Demonstrated experience in handling state-level programs like Republic Day, Independence Day, or similar events.
✓ Declaration on agency letterhead stating no blacklisting by government departments in the last 5 financial years.

Qualification Details
Electrical License Valid and up-to-date
Experience At least one similar project in last 5 years
Financial Stability Bank solvency certificate as specified
Documentation All required documents uploaded and valid
Compliance Adherence to all eligibility criteria and submission deadlines

Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

03-01-2026 16:05

2. Commercial Stage

03-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scan Copy of Tender fee of Rs. 1500/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana. Payable at Mehsana from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)

Required
2

Upload Scan copy of Earnest Money Deposit Rs. 32100/- in the form of FDR (with a validity period of not less than 180 Days) from nationalized / scheduled bank in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana, Payable at Mehsana / Exemption Certificate / Demand Draft is not valid for Qualifying Criteria.

Required
3

Kindly attach Scan copy of PAN Card.

Required
4

Kindly attach Scan copy of Current Year Bank Solvency of 20 Percentage Amount put tender of Nationalized/ Schedule Bank of the year 2025.

Required
5

Kindly attach Scan copy of GST Registration.

Required
6

Kindly Attach Scan Copy of E1- Class & Above Category Registration [Electrical] (Renewal Receipt will not be Considered)

Required
7

Kindly Attach Scan Copy of Valid Electrical Contractor License. (Renewal Receipt will not be Considered)

Required
8

Kindly Attach Scan Copy of Turnover Certificate Provided by CA, in any of one year in last Five Financial year (from year 2020-21) not less than 2 times of the estimated cost.

Required
9

Kindly Attach Scan Copy of Experience of work Form 3A of one similar work of state level Programme like 15th August, 26th January, 1st May functions in Gujarat State (work carried out under state government only) completed in last five financial year for an amount not less than 50Percentage of amount put to tender. (Authority will ask for scanned copy of work order-bill, which must be submitted for verification within 2hrs by mail.) Completion Certificate Form-3A amount will be considered after deduction of GST. If Completion Certificate Form-3A amount is without GST then necessary supporting documents will have to be submitted by the bidder. Otherwise the amount shown in Completion Certificate Form 3A Will be considered to be GST inclusive and the calculation will be done after deducting 18Percentage GST.Similar work means having an experience of E.I., Switchgears, cables, A.C Machines & D.G Set in State level Programme like 15thAugust, 26th January / 1st May function in Gujarat State. (work carried out under state government only). Work of only roshni will not be considered.The experience certificates in form 3(A) issued by Event Management Company or private organization, Board/Nigam, corporation function will not be considered.

Required
10

Agency has to submit declaration on Agency Letterhead that it is not blacklisted by any govt. dept. in Last 5 Financial years.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes providing temporary electrical infrastructure, A.C machines, standby power solutions, and support for the Republic Day 2026 celebrations at Tharad, Gujarat. This involves installation, testing, commissioning, and dismantling, ensuring safety standards and seamless execution for the parade and at-home programs.

What are the key eligibility criteria for bidders?

Bidders must hold valid electrical licenses, submit tender fee and EMD, provide GST and PAN documentation, demonstrate experience in similar government projects, and submit a declaration of non-blacklisting. Financial stability and relevant experience are essential for qualification.

How can I participate in the bidding process?

Register on the official e-procurement portal, obtain a valid Digital Signature Certificate, download tender documents, prepare technical and financial bids, and upload them before the deadline of 03-01-2026 at 16:00 hours. Attend the bid opening scheduled immediately after the deadline.

What is the estimated project value and payment terms?

The estimated project cost is Rs. 32,01,297.01. Payment will be milestone-based, including advance, progress, and final payments, subject to completion and approval of work stages. Bidders should include detailed cost breakdowns in their proposals.

What are the important dates and deadlines?

Bid submission begins on 20-12-2025 at 16:00 hours and ends on 03-01-2026 at 16:00 hours. The bid opening will be held on 03-01-2026 at 16:05 hours. Bidders must submit all documents before the deadline to qualify for evaluation.

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