Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Illumination Roshni on Various Buildings & Roads at Tharad 2026

Bid Publish Date

20-Dec-2025, 4:00 pm

Bid End Date

03-Jan-2026, 4:00 pm

Value

₹38,80,879

Location

MAHESANA , GUJARAT

Progress

Issue20-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers a unique opportunity for experienced electrical contractors to provide temporary illumination (Roshni) on government buildings, roads, and heritage sites in Tharad, Gujarat, for the 2026 Republic Day celebration. The project involves installing energy-efficient LED lighting systems, ensuring safety, and coordinating with government authorities. With an estimated cost of Rs. 38.8 lakh, the tender emphasizes quality, safety, and timely execution over a 3-day event. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid licenses. The process involves online submission, technical and financial evaluation, and adherence to government procurement norms. This project not only enhances public celebration aesthetics but also showcases bidder expertise in large-scale outdoor lighting projects. Submit your bid before the deadline of 3rd January 2026 and be part of Gujarat’s vibrant Republic Day festivities.

Scope Of Work

The selected contractor will be responsible for:

  • Installing temporary illumination (Roshni) on designated government buildings, roads, and heritage sites in Tharad.
  • Ensuring all electrical connections comply with safety standards and local regulations.
  • Coordinating with the department for site access and schedule.
  • Providing all necessary equipment, materials, and manpower.
  • Conducting testing and commissioning of lighting systems before the event.
  • Dismantling and removing all equipment after the celebration.

The process involves:

  1. Site inspection and finalization of illumination design.
  2. Procurement of materials and equipment.
  3. Installation of lighting fixtures and wiring.
  4. Testing and quality assurance.
  5. Execution during the event dates.
  6. Dismantling and cleanup.
Technical Specifications
Power Supply
Lighting Type
Control System
Weather Resistance

The contractor must ensure timely completion within the specified 3-day period and adhere to all safety and quality standards.

Technical Specifications

The project requires LED-based outdoor lighting fixtures with the following parameters:

Specification Details
Power Supply 220V AC, 50Hz
Power Consumption Not exceeding 100W per fixture
Weather Resistance IP65 or higher
Control System Manual and remote operation
Material Weatherproof aluminum or PVC

Sequential process:

  1. Finalize design and layout.
  2. Procure approved lighting fixtures.
  3. Install fixtures as per approved layout.
  4. Conduct testing and safety checks.
  5. Execute during the event dates.
  6. Remove and clean up post-event.

All technical equipment must adhere to BIS standards and Gujarat electrical safety norms.

Financial Requirements

The estimated project cost is Rs. 38,80,878.96. The financial bid should include:

Cost Component Amount (Rs.)
Material As per actuals
Labour As per actuals
Equipment As per actuals
Miscellaneous As per actuals

Payment schedule:

  • 30% advance upon contract signing.
  • 50% after installation completion.
  • 20% after successful testing and event execution.

All payments will be subject to submission of valid invoices and compliance with contractual terms.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license and registration.
  • ✓ Must have completed similar work at state-level programs in Gujarat within the last five years.
  • ✓ Turnover of at least 2 times the estimated project cost in the last three financial years.
  • ✓ Must submit Demand Draft of Rs. 1500/- as tender fee and FDR of Rs. 38900/- as earnest money.
  • ✓ Valid GST registration, PAN card, and E1-class electrical registration are mandatory.
  • ✓ Bank solvency certificate of 20% of estimated cost for 2025.
  • ✓ Declaration of not being blacklisted by any government department in last 5 years.
Qualification Requirements
Experience in similar state-level illumination projects
Financial stability with recent turnover certificates
Technical capability with necessary licenses
Compliance with safety and environmental standards

Eligible bidders must meet all criteria to qualify for submission.

Bidding Process

Process Timeline

1. Preliminary Stage

03-01-2026 16:05

2. Commercial Stage

03-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scan Copy of Tender fee of Rs. 1500/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana. Payable at Mehsana from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)

Required
2

Upload Scan copy of Earnest Money Deposit Rs. 38900/- in the form of FDR (with a validity period of not less than 180 Days) from nationalized / scheduled bank in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana, Payable at Mehsana / Exemption Certificate / Demand Draft is not valid for Qualifying Criteria.

Required
3

Kindly attach Scan copy of PAN Card.

Required
4

Kindly attach Scan copy of Current Year Bank Solvency of 20 Percentage Amount put tender of Nationalized/ Schedule Bank of the year 2025.

Required
5

Kindly attach Scan copy of GST Registration.

Required
6

Kindly Attach Scan Copy of E1- Class & Above Category Registration [Electrical] (Renewal Receipt will not be Considered)

Required
7

Kindly Attach Scan Copy of Valid Electrical Contractor License. (Renewal Receipt will not be Considered)

Required
8

Kindly Attach Scan Copy of Turnover Certificate Provided by CA, in any of one year in last Five Financial year (from year 2020-21) not less than 2 times of the estimated cost.

Required
9

Kindly Attach Scan Copy of Experience of work Form 3A of one similar work of state level Programme like 15th August, 26th January, 1st May functions in Gujarat State (work carried out under state government only) completed in last five financial year for an amount not less than 50Percentage of amount put to tender. (Authority will ask for scanned copy of work order-bill, which must be submitted for verification within 2hrs by mail.) Completion Certificate Form-3A amount will be considered after deduction of GST. If Completion Certificate Form-3A amount is without GST then necessary supporting documents will have to be submitted by the bidder. Otherwise the amount shown in Completion Certificate Form 3A Will be considered to be GST inclusive and the calculation will be done after deducting 18Percentage GST. Similar work means having an experience of Roshni Work in State level Programme like 15thAugust, 26th January / 1st May function in Gujarat State. (Work carried out under state government only). Work of Parking Lights and Security Lighting Only Will not be Considered. The experience certificates in form 3(A) issued by Event Management company or private organization, board/nigam, corporation function will not be considered.

Required
10

Agency has to submit declaration on Agency Letterhead that it is not blacklisted by any govt. dept. in Last 5 Financial years.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes installing temporary outdoor illumination on government buildings, roads, and heritage sites in Tharad for Republic Day 2026. Responsibilities encompass design finalization, procurement, installation, testing, and dismantling, ensuring safety and compliance with standards.

What are the eligibility criteria for bidders?

Eligible bidders must possess valid electrical licenses, experience in state-level projects, financial stability evidenced by turnover and bank solvency, GST registration, and a clean blacklisting record. Submission of required documents like EMD, PAN, and experience certificates is mandatory.

How can I participate in the bidding process?

Download tender documents from the official portal, pay the tender fee via Demand Draft, upload all required documents, and submit the bid online before the deadline. Attend the bid opening scheduled on 3rd January 2026 at 4:05 PM.

What is the estimated value of this project?

The estimated project cost is Rs. 38,80,878.96, covering materials, labor, equipment, and miscellaneous expenses. Payments will be made as per the schedule after successful installation and testing.

What are the key dates I should remember?

Tender documents are available from 20th December 2025. The last date for bid submission is 3rd January 2026 at 4:00 PM, with bid opening at 4:05 PM on the same day. Ensure timely submission to participate.

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