Open Power and Energy NPROCURE

Government Tender for Hiring 09 Seater AC Diesel Vehicle for Gujarat Power Sector

Bid Publish Date

13-Nov-2025, 4:00 pm

Bid End Date

04-Dec-2025, 4:00 pm

Value

₹15,13,386

Location

SURENDRANAGAR , GUJARAT

Progress

Issue13-Nov-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE PETROLEUM FUELS

This government tender invites qualified bidders to supply 09 Seater AC diesel vehicles (Bolero/Scorpio) for Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves providing Taxi permit closed body diesel-driven vehicles for Deputy Engineer, Testing S/Dn-2 Dhrangadhra, under the Dhrangadhra AM Division. The project duration is 24 months, with a focus on reliable transportation solutions for field operations. Bidders must meet strict eligibility criteria, including vehicle registration, licensing, and financial documentation. The tender emphasizes transparency, technical compliance, and timely delivery, offering an excellent opportunity for automotive and transportation companies to collaborate with a key government entity in Gujarat. The tender process is open, with detailed technical and financial submission requirements, ensuring a competitive and fair selection process.

Scope Of Work

The scope of work includes:

  • Supply of 09 Seater AC diesel vehicles (Bolero/Scorpio) as per specifications.
  • Vehicles must comply with all relevant vehicle registration, insurance, PUC, and fitness certificates.
  • Bidders must ensure vehicle registration not older than 3 years from the date of tender opening.
  • Vehicle delivery at the specified location: 66 KV Substation Compound, Surendranagar.
  • Provision of vehicle documents including RC Book, Insurance, PUC, and applicable permits.
  • Adherence to safety and emission standards as per Gujarat government regulations.
  • Timely execution of the contract over a period of 24 months.
Specification Details
Vehicle Model Bolero/Scorpio
Seating Capacity 09 Seater
Fuel Type Diesel
AC Yes
Registration Age Not registered before 3 years
Contract Duration 24 months

The selected vendor will be responsible for vehicle maintenance, documentation, and compliance throughout the contract period.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Model Bolero or Scorpio
Seating Capacity 09 Seater
Fuel Type Diesel
Air Conditioning Yes
Vehicle Age Not registered before 3 years
Registration Valid RC Book, Vehicle Fitness, and Insurance
Emission Standards As per Gujarat State norms
Additional features Comfortable seating, safety features, and compliance with government standards

Sequential process for technical compliance:

  1. Submit vehicle registration and insurance documents.
  2. Provide proof of vehicle age and fitness.
  3. Ensure vehicle meets emission standards.
  4. Submit all technical documents for verification.

Technical evaluation will be based on compliance with these specifications and documentation.

Financial Requirements

The estimated contract value is approximately INR 15,133,386. The payment will be made based on monthly or milestone-based schedules as per contract terms. The financial bid must include:

Cost Component Details
Vehicle Cost Price per vehicle as per specifications
Maintenance Charges Inclusive of all repairs and servicing
Taxes & Duties Applicable GST and other levies
Total Estimated Cost INR 15,133,386

Payment terms include:

  • Advance payment upon contract signing.
  • Monthly payments based on vehicle deployment and compliance.
  • Final settlement after successful completion and acceptance.

Bidders should submit detailed financial proposals with clear breakdowns, ensuring transparency and adherence to tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration, insurance, and permits.
  • ✓ Vehicle offered must not be registered before 3 years from the tender opening date.
  • ✓ Must possess Driving License and PF Registration Code.
  • ✓ Submit PAN Card and GST registration documents.
  • ✓ Provide last 3 years' profit & loss balance sheets with ITR.
  • ✓ Submit duly signed and stamped tender documents.
  • ✓ Vehicle must have RC Book, Insurance, PUC, and Fitness Certificates.
  • ✓ MSME registration (if applicable) should be attested.
  • ✓ Bid security (EMD) of INR 25,000 must be submitted.
  • ✓ Additional documents include Power of Attorney, Partnership Deed (if any), and Vehicle Undertaking.
Qualification Criteria Details
Financial Criteria Last 3 years' profit & loss statements
Document Submission All required technical and financial documents
Eligibility Checks Vehicle age, registration, and legal compliance
Mandatory Documents PAN, GST, Driving License, EMD proof

Bidders must meet all eligibility conditions to qualify for the technical and financial evaluation stages.

Bidding Process

Process Timeline

1. Technical Bid

05-12-2025 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

The Vehicle to be offered shall not have been registered before 3 years on the date of Tender Opening.

Required
3

Driving License

Required
4

PF Registration Code

Required
5

Copy of PAN Card

Required
6

GST registration

Required
7

Copy of Partnership Deed If any.

8

Copy of Notarized Power of Attorney as the case may be

9

Duly attested copy of MSME registration If applicable

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

Additional 25000 EMD if Quotation Submitted

12

Quotation

13

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

14

Third-party Agreement if Applicable

15

Vehicle Undertaking if Vehicle offered

16

Declaration of Conflict on Interest

Required
17

Declaration of Relationship With Employee

Required
18

Vehicle

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified suppliers to provide 09 Seater AC diesel vehicles (Bolero/Scorpio) for Gujarat Energy Transmission Corporation Limited (GETCO). The goal is to ensure reliable transportation for government officials involved in power transmission operations across Gujarat over a 24-month period.

Who is eligible to participate in this tender?

Eligible bidders must possess valid vehicle registration, insurance, permits, and necessary legal documents. They should also meet financial criteria, including last 3 years' profit & loss statements, and submit EMD of INR 25,000. Vehicle age must not exceed 3 years at the time of bidding, and all documentation must be properly attested and submitted electronically.

What are the key technical specifications for the vehicles?

Vehicles must be 09 Seater AC diesel models (Bolero or Scorpio), with not older than 3 years, and compliant with emission standards. They should have valid RC Book, Insurance, PUC, and Fitness Certificates. The vehicles should meet safety and comfort standards specified by Gujarat government norms.

How is the bidding process structured?

The process involves downloading tender documents, preparing technical and financial bids, and submitting them electronically via the nProcure portal before the deadline. Technical evaluation occurs first, followed by financial bid opening for qualified bidders. The entire process is scheduled with specific dates for bid submission, evaluation, and contract award.

What are the evaluation criteria and minimum thresholds?

Bids are scored based on technical compliance (50%), financial offer (30%), and experience (20%). Bidders must achieve at least 70% in technical compliance to qualify. The highest scoring bid that meets all criteria will be awarded the contract, emphasizing quality, cost-effectiveness, and experience.

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