Open Power and Energy NPROCURE

Government Tender for Vehicle Hiring: Diesel Utility Jeep with Driver for Navsari

Bid Publish Date

17-Nov-2025, 6:45 pm

Bid End Date

01-Dec-2025, 6:00 pm

Value

₹21,42,000

Location

NAVSARI , GUJARAT

Progress

Issue17-Nov-2025, 6:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Service

Completion Period

36  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE TRANSPORTATION OF DIESEL PETROLEUM FUELS WATER LEVEL RECORDER

This government tender offers a unique opportunity for transportation service providers to supply latest model diesel utility jeeps with driver services for Dakshin Gujarat Vij Company Ltd. in Navsari. The project involves hiring vehicles not older than three months for emergency, maintenance, and operational support over a 36-month period. Bidders must meet strict eligibility criteria, including vehicle specifications, legal documentation, and experience. The tender process is conducted electronically, with detailed evaluation based on technical compliance, cost, and past performance. Key deadlines include bid submission closing on 24th November 2025, with evaluation stages scheduled for 29th November 2025. Successful bidders will support the power utility's operational needs, ensuring reliable transportation services for the Navsari district. This is an excellent chance for vehicle rental companies and fleet operators to collaborate with a major government sector organization, contributing to efficient power distribution and emergency response activities.

Scope Of Work

The selected bidder will be responsible for providing the following services:

  • Supply of latest model diesel utility jeeps with open body configuration, not older than three months.
  • 24-hour driver services for each vehicle, ensuring availability for emergency and routine maintenance work.
  • Maintenance and operational support for the vehicles throughout the contract period.
  • Ensuring vehicles are insured, registered, and compliant with all legal requirements.

The process involves:

  1. Submission of bid with all required documents.
  2. Technical evaluation based on vehicle specifications and compliance.
  3. Commercial evaluation considering bid price and terms.
  4. Final selection and contract signing.
Vehicle Specifications Details
Model Year Not older than 3 months
Fuel Type Diesel
Body Type Open utility
Driver Service 24 hours
Duration 36 months

Bidders must ensure all vehicles meet the specified technical specifications and legal documentation requirements, including valid registration, insurance, and driver licenses.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Model Year Not older than 3 months
Engine Capacity Minimum 1500 cc
Seating Capacity Minimum 4 passengers plus driver
Fuel Type Diesel
Body Type Open utility
Vehicle Condition Brand new, well-maintained

Process for technical compliance:

  1. Submit vehicle registration and insurance documents.
  2. Provide recent photographs and specifications of the vehicle.
  3. Demonstrate vehicle suitability through test drive or inspection.
  4. Ensure vehicle is equipped with necessary safety features and documentation.

Vehicles must pass inspection and meet all safety and technical standards set by the authority.

Financial Requirements

The estimated contract value is approximately ₹21,42,000, which includes vehicle rental, driver services, and maintenance. Payment will be made in installments based on milestones or monthly billing, subject to verification of vehicle condition and service delivery.

Cost Breakdown Amount (INR)
Vehicle rental (per month) ₹59,500
Driver wages Included
Maintenance & insurance Included
Total estimated cost ₹21,42,000

Payment terms:

  • Payments will be released monthly upon submission of valid invoices.
  • All payments are subject to satisfactory vehicle condition and compliance with contractual obligations.
  • The bidder must provide bank details for RTGS/NEFT transactions and submit invoices accordingly.

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Eligibility Criteria

  • ✓ Must have valid registration certificates, insurance, and pollution control certificates.
  • ✓ Must possess a valid GST registration number and PAN card.
  • ✓ Must provide RTGS/NEFT transaction details for bid processing.
  • ✓ Must have a minimum fleet of suitable vehicles with recent registration.
  • ✓ Must submit EMD and tender fee as specified.
  • ✓ Must have relevant experience in vehicle rental services for government or large organizations.
Financial & Qualification Criteria Details
Minimum fleet size 5 vehicles
Minimum years of experience 2 years
Financial turnover Minimum ₹10 lakh annually
EMD amount As specified in tender documents
Validity of bid 120 days

Bidders must submit all documents as per the preliminary requirements, including proof of vehicle registration, insurance, PAN, GST, and other statutory documents.

Bidding Process

Process Timeline

1. PRELIMINARY

05-12-2025 10:45

2. TECHNICAL

05-12-2025 11:00

3. COMMERCIAL

05-12-2025 11:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

TECHNICAL

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Hiring Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY

1

Tender fee and EMD

Required
2

Insurance Certificate covering period upto date

Required
3

Registration certificate Book with Tax paid upto date

Required
4

Road permit Goods Passing for public use in taxi quota.

Required
5

Pan card. (Income tax office)

Required
6

GST No. if applicable

Required
7

RTGS or NEFT Detail

Required
8

PF No.

Required
9

RC Book or New Vehicle Quotation

Required
10

Driving Licence

Required
11

Tender Documents dully signed by the Bidder

Required
12

Other documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this vehicle hiring tender?

The bid submission deadline is 24th November 2025 at 18:45 hrs. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit tender fee, EMD, vehicle registration, insurance certificates, PAN, GST (if applicable), RTGS/NEFT details, PF No., driving license, and signed tender documents. Refer to the detailed eligibility criteria for the complete list.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), price competitiveness (30%), and experience (20%). Minimum thresholds must be met for technical and financial criteria. The evaluation process includes preliminary, technical, and commercial assessments.

Can I participate if my company has less than 2 years of experience?

No, bidders must have at least 2 years of relevant experience in vehicle rental or similar services to qualify for this tender.

Is there any training available for participating in the online bidding process?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the e-Procurement process and ensure smooth submission.

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