Open Power and Energy NPROCURE

Government Tender for Hiring of Air Conditioned Petrol/Diesel Jeep - 2-Year Contract

Bid Publish Date

15-Nov-2025, 6:00 pm

Bid End Date

06-Dec-2025, 4:00 pm

Value

₹15,13,386

Location

RAJKOT , GUJARAT

Progress

Issue15-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES CONSTRUCTION PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for transport service providers to supply air-conditioned petrol/diesel jeeps for Gujarat Energy Transmission Corporation Limited (GETCO). The contract, spanning two years, involves providing vehicles with a minimum capacity of 6+1 persons, covering at least 3000 km per month and operating 12 hours daily. The tender aims to enhance transportation efficiency for GETCO's civil division in Rajkot, supporting power infrastructure development across Gujarat. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and adhere to technical and safety standards. The procurement process emphasizes transparency, competitive pricing, and compliance with government norms, ensuring reliable service delivery for critical power sector projects. The estimated contract value is approximately INR 15 million, with detailed terms available in the tender document. This opportunity is ideal for experienced vehicle rental companies with appropriate licenses, experience, and capacity to meet the specified requirements, contributing to Gujarat’s energy sector growth.

Scope Of Work

The selected bidder will be responsible for providing air-conditioned petrol/diesel closed body jeeps (Mahindra Bolero or equivalent) meeting the following specifications:

  • Minimum capacity: 6+1 persons
  • Minimum distance covered: 3000 km/month
  • Operating hours: 12 hours/day
  • Vehicle must be registered, insured, and have valid fitness and permit certificates.

Key deliverables include:

  • Supplying vehicles as per specifications
  • Ensuring vehicle maintenance and timely servicing
  • Maintaining valid permits and insurance
  • Providing drivers with valid licenses and necessary documentation

Sequential process for service delivery:

  1. Vehicle allocation and registration verification
  2. Regular maintenance and inspection
  3. Daily reporting of vehicle usage
  4. Adherence to safety and operational standards
  5. Submission of monthly reports and invoices
Vehicle Specification Minimum Requirement
Capacity 6+1 persons
Fuel Type Petrol/Diesel
Vehicle Type Closed body jeep
Model Mahindra Bolero or equivalent
Registration Validity As per government norms

The bidder must ensure compliance with all applicable transport and safety regulations, and submit all required documentation for approval before vehicle deployment.

Technical Specifications

Vehicles must be air-conditioned closed body jeeps such as Mahindra Bolero or equivalent, with the following technical parameters:

Parameter Specification
Capacity 6+1 persons
Fuel Type Petrol or Diesel
Vehicle Model Mahindra Bolero or equivalent
Registration Validity As per government standards
Maintenance Standards Regular servicing, safety checks, and compliance with local transport regulations

Sequential procedures include vehicle inspection, compliance verification, and periodic maintenance. Vehicles must be equipped with valid permits, fitness certificates, and insurance documents, and should adhere to safety and emission standards as per Gujarat government norms.

Financial Requirements

The total estimated cost for the two-year contract is approximately INR 15,133,386. The financial breakdown includes:

Cost Component Amount (INR)
Vehicle Rental 12,000,000
Maintenance & Repairs 2,000,000
Fuel & Consumables 1,133,386

Payment terms specify that invoices will be processed monthly upon submission of compliant reports and documents. Bidders must provide a detailed cost proposal with competitive rates, ensuring transparency and adherence to the tender guidelines. The contract includes provisions for penalties in case of non-compliance or vehicle downtime.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration, insurance, fitness, and permit certificates.*
  • ✓ Should possess active GST registration and PAN card.*
  • ✓ Must provide valid driving licenses for drivers.*
  • ✓ Should have valid PF registration and EMD payment proof.*
  • ✓ Must submit tender fee payment slip with UTR transaction number.*
  • ✓ Must provide partnership deed or details of partners/directors if applicable.*
  • ✓ Should submit undertaking for providing old vehicle if applicable.*
Financial & Qualification Criteria Details
Minimum annual turnover INR 10 lakh (approximate)
Valid vehicle registration & permits Yes
Experience in vehicle hiring Minimum 2 years
Financial stability proof Balance sheet/Bank statement
Valid licenses and certifications As per government norms

Bidder must meet all eligibility requirements and submit all necessary documents as specified in the tender notice to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-12-2025 16:30

2. Commercial Stage

06-12-2025 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Quotation of new vehicle or RC book of Old Vehicle

Required
2

Scan Copy of insurance certificate of old Vehicle.

3

Scan Copy of old vehicle fitness certificate

4

Scan Copy of road(Contract carriage) permit of old vehicle.

5

SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month

6

Scan Copy of driving license of driver

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of Appointment letter of driver if any.

Required
15

Scan copy of Petrol or Diesel rate bill.

Required
16

Scan copy of Schedule 1 to 8 On latter pad.

Required
17

UNDERTAKING FOR PROVIDING OLD VEHICLE

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified transport service providers to supply air-conditioned petrol/diesel jeeps (such as Mahindra Bolero or equivalent) for Gujarat Energy Transmission Corporation Limited (GETCO). The vehicles will support civil division operations in Rajkot for a two-year contract, covering a minimum of 3000 km/month and 12 hours/day, ensuring reliable transportation for power infrastructure projects.

What are the eligibility criteria for bidders?

Bidders must possess valid vehicle registration, insurance, fitness, and permit certificates, along with active GST registration, PAN card, and PF registration. They should have at least 2 years of experience in vehicle hiring, submit financial documents demonstrating stability, and provide driver licenses and relevant documentation. All required documents must be uploaded during the preliminary stage.

How can I participate in the bidding process?

Participants should download the tender document, prepare all required documents, and submit bids electronically via the nProcure portal before the deadline on 6th December 2025. Bidders must attend the pre-bid training sessions if needed and ensure compliance with all submission guidelines for successful evaluation.

What is the evaluation criteria for selecting the successful bidder?

Evaluation is based on technical compliance, vehicle quality, experience, and cost. The criteria are weighted as 40% for technical quality, 30% for experience, and 30% for cost. Bidders must meet minimum thresholds in each category, and the committee may conduct site inspections and request clarifications during the process.

What are the key dates I should be aware of?

Important dates include the start of bid download on 15th November 2025, last date for bid submission on 6th December 2025 at 16:00, preliminary bid opening at 16:30, and commercial bid opening at 17:00 on the same day. Bidders should ensure timely submission to avoid disqualification.

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