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Open Power and Energy NPROCURE

Government Tender for Hiring 12+1 Seater AC Diesel Jeep Vehicle at Surendranagar

Bid Publish Date

28-Jan-2026, 5:00 pm

Bid End Date

18-Feb-2026, 4:00 pm

Value

₹15,13,386

Location

SURENDRANAGAR , GUJARAT

Progress

Issue28-Jan-2026, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers an exclusive opportunity for transportation companies to supply a 12+1 Seater AC Diesel Jeep Vehicle for Gujarat Energy Transmission Corporation Limited (GETCO) at Surendranagar. The contract spans 24 months, supporting the power sector's operational needs by providing reliable vehicle leasing services. Bidders must meet strict eligibility criteria, including legal compliance, vehicle specifications, and financial stability. The procurement process involves detailed technical and financial evaluations, with a focus on quality, experience, and cost competitiveness. The tender is open to qualified vehicle leasing and transportation firms seeking to partner with GETCO for long-term service delivery. Key deadlines include bid submission by 18-02-2026, with evaluation scheduled shortly thereafter. This opportunity is ideal for experienced transport providers aiming to contribute to Gujarat’s power infrastructure development while adhering to government procurement standards.

Scope Of Work

The selected vendor will be responsible for providing a fully operational 12+1 Seater AC Diesel Jeep Vehicle (Toofan or equivalent) that meets the following requirements:

  • Vehicle must be compliant with all applicable safety and emission standards.
  • Vehicle should be equipped with valid RC Book, Insurance, PUC, Contract Carriage permit, and Vehicle Fitness certificate.
  • Vehicle must be available for 12 hours daily, 6 days a week.
  • The contract duration is 24 months, with the option for renewal based on performance.
  • The vendor shall ensure timely maintenance and servicing of the vehicle.
  • The vehicle must be driven by qualified and licensed drivers.

The process includes:

  1. Submission of bid along with all required technical and financial documents.
  2. Technical evaluation based on vehicle specifications and compliance.
  3. Price bid opening and evaluation.
  4. Final award to the successful bidder.

Key deliverables include:

  • Provision of a vehicle meeting specified standards.
  • Maintenance and servicing reports.
  • Compliance certificates and legal documents.
Specification Details
Vehicle Type Diesel Jeep, 12+1 Seater
AC Yes
Certification Valid RC, Insurance, PUC, Permit
Contract Duration 24 Months
Daily Operating Hours 12 Hours
Location Surendranagar, Gujarat

Technical Specifications

The vehicle must conform to the following technical parameters:

Parameter Specification
Vehicle Type Diesel Jeep, 12+1 Seater
Air Conditioning Yes
Certification Valid RC, Insurance, PUC, Permit
Emission Standards Compliant with Gujarat State norms
Vehicle Age Not more than 5 years
Fuel Efficiency Minimum specified as per norms

The procurement process involves:

  1. Submission of technical bid with all supporting documents.
  2. Technical evaluation based on vehicle specifications.
  3. Shortlisting based on compliance.
  4. Price bid opening for shortlisted bidders.

All vehicles must be inspected and approved before deployment.

Financial Requirements

The estimated project cost is approximately 15,133,386 INR for the 24-month contract period. The financial bid should include the percentage rate or fixed rate as per the prescribed format. Payment terms are as follows:

  • 30% advance upon contract signing.
  • Monthly payments based on verified vehicle deployment.
  • Final payment after completion and acceptance.
Cost Component Amount (INR)
Vehicle Lease To be quoted as percentage or fixed rate
Maintenance Included in lease rate
Additional Charges As applicable

Bidders must submit a detailed financial proposal with clear breakdowns and adhere to the bid submission guidelines.

Documents 1

STC-11-2026 DE Pachham Vehicle.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration and licenses for vehicle leasing services.
  • ✓ Proven experience in providing similar transportation services for government or corporate clients.
  • ✓ Must submit all required documents including:
    • Scan copy of Tender Document duly signed & stamped
    • Driving License
    • PF Registration Code
    • Copy of PAN Card
    • GST registration
    • Last 3 years profit & loss balance sheets with ITR
    • Vehicle RC Book, Insurance, PUC, and related documents if vehicle is offered
    • Declaration of Conflict of Interest
    • Declaration of Relationship with Employee
    • NCLT Undertaking
  • ✓ Financial stability as demonstrated by turnover and balance sheets.
  • ✓ Submit EMD of 25,000 INR.
Criteria Details
Financial Turnover Minimum specified as per tender norms
Experience At least 3 years in vehicle leasing/transportation
Legal Documents Valid registration, licenses, and compliance certificates
Submission of EMD Rs. 25,000 or equivalent

Bidding Process

Process Timeline

1. Technical Bid

19-02-2026 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

Driving License

Required
3

PF Registration Code

Required
4

Copy of PAN Card

Required
5

GST registration

Required
6

Copy of Partnership Deed If any.

7

Copy of Notarized Power of Attorney as the case may be

8

Duly attested copy of MSME registration If applicable

9

Last 3 Year profit loss balance sheet with ITR.

Required
10

Additional 25000 EMD if Quotation Submitted

11

Quotation

12

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

13

Vehicle

14

Third-party Agreement if Applicable

15

Vehicle Undertaking if Vehicle offered

16

Declaration of Conflict on Interest

Required
17

Declaration of Relationship With Employee

Required
18

NCLT Undertaking

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified transportation service providers to supply a 12+1 Seater AC Diesel Jeep Vehicle (such as Toofan or equivalent) for Gujarat Energy Transmission Corporation Limited (GETCO) at Surendranagar. The goal is to ensure reliable transportation for Deputy Engineers at the 400KV Pachchham Substation over a 24-month period, supporting power sector operations and infrastructure maintenance.

What are the key eligibility criteria for bidders?

Bidders must have valid vehicle leasing licenses, proven experience in government or corporate transportation services, and submit all required legal documents such as registration certificates, PAN, GST, and vehicle certifications. Additionally, they must provide financial stability proof, a 25,000 INR EMD, and comply with all technical specifications outlined in the tender documents.

How can I participate in the bidding process?

Interested bidders should download the tender documents from the official portal, complete all required forms, and submit their technical and financial bids online before the deadline. The process includes technical evaluation scheduled on 19-02-2026, followed by price bid opening for shortlisted candidates. Ensure all documents are complete and adhere to submission guidelines to avoid disqualification.

What are the technical specifications for the vehicle?

The vehicle must be a diesel-powered 12+1 Seater AC Jeep, compliant with Gujarat emission standards, and equipped with valid RC, insurance, PUC, and permit. It should not be older than 5 years, have good fuel efficiency, and be maintained according to government norms. Inspection and approval are mandatory before deployment.

What is the estimated budget for this tender?

The approximate total value of the contract is 15,133,386 INR for 24 months. Bidders are required to quote competitive rates in their financial proposals, considering the lease, maintenance, and other associated costs. Payment will be made monthly based on verified vehicle deployment and performance, with an initial 30% advance upon contract signing.

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