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Open State Governments & UT NPROCURE

Government Tender for Hiring Diesel/Petrol Driven AC SUV/MUV Vehicle in Bharuch - 2-Year Contract

Bid Publish Date

21-Jan-2026, 4:30 pm

Bid End Date

11-Feb-2026, 4:00 pm

Value

₹15,13,386

Location

BHARUCH , GUJARAT

Progress

Issue21-Jan-2026, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers an opportunity for qualified vehicle rental service providers to supply a Diesel/Petrol driven AC SUV/MUV vehicle (8+1 seats) with driver in Bharuch, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the contract spans 2 years with a focus on reliable transportation for official duties. The tender emphasizes transparency, technical compliance, and competitive pricing, making it ideal for experienced vendors in the vehicle rental industry. The procurement process involves detailed documentation, technical and financial evaluation, and strict adherence to deadlines. Bidders must meet eligibility criteria including valid licenses, vehicle specifications, and financial credentials. The estimated project value is approximately INR 15.13 lakhs. Interested companies should review the detailed scope, eligibility, and submission procedures to participate in this open government procurement opportunity, ensuring compliance with all statutory and contractual obligations.

Scope Of Work

The selected vendor will be responsible for providing one Diesel/Petrol driven AC SUV/MUV vehicle (8+1 seating capacity) with driver, for a period of 2 years, under the following conditions:

  • The vehicle shall not have been registered before three years as on the due date of tender.
  • The vehicle must be equipped with valid taxi passing for 12 hours daily.
  • The vehicle should be maintained in good condition, adhering to all safety and emission standards.
  • The vendor must ensure timely availability of the vehicle as per the scheduled requirements.

Key deliverables include:

  • Supplying a compliant vehicle as per technical specifications.
  • Maintaining the vehicle in operational condition throughout the contract period.
  • Providing driver services as per the schedule.
  • Ensuring vehicle insurance and necessary permits are valid.

The process involves:

  1. Submission of bid along with all required documents.
  2. Technical evaluation based on specified criteria.
  3. Commercial evaluation and final award.
  4. Contract signing and commencement of services.

The vendor must comply with all statutory and contractual obligations, including safety, environmental, and operational standards.

Technical Specifications

The vehicle must meet the following technical parameters:

Parameter Specification
Vehicle Type Diesel/Petrol driven AC SUV/MUV
Seating Capacity 8+1 seats
Registration Not registered before three years from bid opening
Certification Valid taxi passing for 12 hours
Maintenance Regular service and safety checks
Documentation Valid insurance, permits, and registration

Sequential process for technical compliance:

  1. Submission of technical documents.
  2. Inspection and verification by authorities.
  3. Approval for technical suitability.

Financial Requirements

The estimated cost for the entire contract is INR 15,13,386. The financial bid should include:

Cost Component Details
Vehicle Rental Fixed rate for 2 years
Driver Charges Included in rental
Maintenance & Insurance Covered by vendor
Payment Schedule Monthly or quarterly as per agreement

Bidders must submit the financial offer in the prescribed format, ensuring transparency and competitiveness. The bid validity period is 180 days from the bid submission date.

Documents 1

E-257 Tender Bharuch.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • Must have submitted the tender fee payment acknowledgement receipt.
  • Must have submitted the EMD payment acknowledgement receipt.
  • Bidders should possess valid documents for:
    Document Requirement
    Old vehicle documentation All documents as per QR for old vehicle
    New vehicle quotation Quotation for new vehicle
    Provident Fund registration Scan copy of Provident Fund Code Number
    GST registration Scan copy of GST Registration
    Income Tax Last three years' ITR, Profit & Loss, Balance Sheet
    Partnership deed/POA Partnership deed or Self-Affidavit/POA
    PAN PAN Number Document
    Annexure 1 to 8 Duly filled & signed on Pg. 145-154
    Tender document Signed including technical specifications
    Integrity Pact Signed/attested copy on Pg. no. 05
  • The bidder must be a registered entity with valid licenses and permits as specified.

Bidding Process

Process Timeline

1. Preliminary Stage

11-02-2026 16:02

2. Technical Stage

11-02-2026 16:05

3. Commercial Stage

11-02-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

all doccument as per QR for old vehicle

Required
2

Quotation for new vehicle

Required
3

Scan copy of Provident Fund Code Number registration Documents

Required
4

Scan copy of GST Registration Number registration Documents

Required
5

Scan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years

Required
6

Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Scan copy of PAN Number Document

Required
8

Scan copy of Duly filled & signed Annexure 1 to 8 on Pg. 145-154

Required
9

Scan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)

Required
10

Any other documents

Required
11

Scan copy of Duly Signed / attested Integrity Pact i.e on Pg. no.05 of tender booklet

Required

Stage - Commercial Stage

1

schedule B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring a Diesel/Petrol driven AC SUV/MUV vehicle (8+1 seats) with driver for a period of 2 years in Bharuch. The vehicle must be registered at least three years before the bid opening date, and should include taxi passing for 12 hours daily. The vendor is responsible for providing a well-maintained vehicle, insurance, permits, and timely service to meet the specified contractual and safety standards.

What are the eligibility criteria for bidders?

Bidders must submit the tender fee acknowledgment, EMD receipt, and all required documents such as vehicle registration, quotation, PAN, GST, Income Tax returns, partnership deed or POA, Annexure forms, and signed technical documents. Additionally, they must have valid licenses and permits, including a signed Integrity Pact. All documents should be current, valid, and conform to the specified formats to qualify for evaluation.

How is the bidding process structured?

The process includes downloading tender documents, submitting electronic bids before the deadline, and participating in technical and commercial evaluations. The bid opening occurs publicly at the specified date and time. Bidders must ensure all documents are complete and adhere to the prescribed formats. The evaluation considers technical compliance (40%), financial offer (40%), and experience (20%), with minimum thresholds for technical scores.

What are the key dates and deadlines?

Bid submission opens on 21-01-2026 at 16:30 and closes on 11-02-2026 at 16:00. The bid opening is scheduled for 11-02-2026 at 16:10. Bidders must submit all required documents by the deadline to participate. Late submissions will not be accepted, and all deadlines are strictly enforced to ensure a transparent procurement process.

Who can I contact for further queries or support?

For assistance, contact D C Patel at Gujarat Energy Transmission Corporation Limited, Maktampur Bharuch. Phone: 9925209681. Email inquiries can be sent to [email protected]. Support is available during working hours, and training sessions are organized weekly to help bidders understand the online bidding process and requirements.

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