Open Power and Energy NPROCURE

Government Tender for Hiring 12+1 Seater AC Diesel Jeep Vehicle at 400KV Shapar Substation

Bid Publish Date

03-Dec-2025, 6:00 pm

Bid End Date

24-Dec-2025, 4:00 pm

Value

₹15,13,386

Location

SURENDRANAGAR , GUJARAT

Progress

Issue03-Dec-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 5

VALVE PARTS AND ACCESSORIES VEHICLE TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle rental companies to supply a 12+1 Seater AC Diesel Jeep for Gujarat Energy Transmission Corporation Limited at the 400KV Shapar Substation. The contract spans 24 months, requiring reliable, well-maintained vehicles that meet strict technical and safety standards. Bidders must adhere to eligibility criteria, submit comprehensive documentation, and comply with procurement procedures outlined in the tender. The project emphasizes transparency, quality, and timely delivery, making it ideal for experienced transport service providers seeking to work with government power projects. The tender includes detailed specifications, evaluation criteria, and deadlines, ensuring a competitive and fair bidding process. Interested companies should review all conditions, prepare necessary documents, and participate through the official e-procurement portal. This is a significant opportunity to contribute to Gujarat’s power infrastructure development while expanding your government contract portfolio.

Scope Of Work

The selected contractor shall provide a new, well-maintained 12+1 Seater AC Diesel Jeep Vehicle (such as Toofan or equivalent) for Gujarat Energy Transmission Corporation Limited. The vehicle must meet the following specifications:

Specification Details
Vehicle Type Diesel-driven, closed body, 12+1 Seater AC Jeep
Model Toofan or equivalent
Age of Vehicle Not registered before 3 years from the date of tender opening
Airbags Must have airbags as per tender requirements
Additional Features Vehicle must include necessary safety and comfort features

The vehicle will be used for 24 months, operating 12 hours daily at the 400KV Shapar Substation. The contractor shall ensure vehicle fitness, insurance, permits, and registration are valid and up-to-date. The contractor is responsible for vehicle maintenance, timely servicing, and compliance with all applicable laws and regulations. The vehicle must be available for inspection and testing prior to award. The contractor shall also provide all relevant documents, including fitness certificates, insurance, RC book, PUC certificates, and permits, as specified in the tender documents.

The contractor shall adhere to the schedule for delivery, maintenance, and operational support as outlined in the contract, ensuring uninterrupted service for the client.

Technical Specifications

The vehicle must conform to the following technical parameters:

Parameter Specification
Vehicle Type Diesel, 12+1 Seater AC Jeep
Model Year Not registered before 3 years from tender date
Airbags Mandatory as per safety standards
Certification Valid fitness, insurance, and permit certificates
Registration RC book, PUC certificates, Road permit

The process involves:

  1. Inspection of vehicle for compliance.
  2. Submission of all required documents.
  3. Verification of vehicle age and condition.
  4. Final approval and signing of contract.

The vehicle must pass all safety and technical inspections prior to deployment. All technical parameters must align with the specifications outlined in the tender document.

Financial Requirements

The estimated total cost for the contract is Rs. 15,13,386, covering vehicle rental and associated charges for 24 months. The financial bid should be submitted as a percentage rate or fixed amount, as specified in the tender. Payment terms include monthly or quarterly payments, subject to submission of valid invoices and compliance with contractual obligations.

Cost Component Amount (INR)
Vehicle Rental As per bid submission
Maintenance & Servicing Included in rental or as per agreement
Security Deposit (EMD) Rs. 25,000 (additional for vehicle quotation)

The bidder must provide proof of EMD payment and bid processing fee along with the bid submission. Payment will be made based on approved invoices and adherence to the agreed schedule. The financial proposal should be competitive and aligned with the project budget.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN Card.
  • ✓ Must submit a scan copy of the tender documents duly signed and stamped.
  • ✓ Vehicle offered must be not registered before 3 years from the tender opening date.
  • ✓ Must provide a new vehicle with airbags as per specifications.
  • ✓ Additional EMD of Rs. 25,000 required if submitting quotation for vehicle purchase.
  • ✓ Must submit last 3 years' profit & loss balance sheets with ITR.
  • ✓ Valid driving license for LMV Taxi Cab and relevant vehicle permits.
  • ✓ Submit vehicle fitness certificate, insurance, RC book, PUC certificates, and permits if submitting vehicle.
  • ✓ Provide GST registration, PAN card, and MSME registration (if applicable).
  • ✓ Submit Undertaking of relation with employees and Conflict of interest declaration.
  • ✓ Submit NCLT undertaking.
Qualification Criteria Details
Financial Qualification Minimum turnover as per tender guidelines
Experience Proven experience in vehicle rental for government projects
Legal Compliance Valid licenses, permits, and registration

Bidders must meet all eligibility criteria to qualify for submission.

Bidding Process

Process Timeline

1. Technical Bid
2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Documents duly Sign & Stamp by Contractor

Required
2

The Vehicle to be offered shall not have been registered before 3 years on the date of Tender Opening.

Required
3

The bidder should provide New Vehicle as per mentioned in Tender -Quotation -must be submit with numbers of air bag.

Required
4

If Party submit Quotation, then agency shall pay Rs 25000.00 additional EMD amount over and above regular EMD payment. In case contractor has not provide vehicle paper at the time of offering rate and quoted vehicle with condition “To be purchase vehicle after confirmation of GETCO without paying additional EMD” for such case tender shall be oversight rejected.

5

GST registration

Required
6

PAN Card

Required
7

Copy of Notarized Power of Attorney as the case may be

8

Details of partners/ Directors of the Firm/Company. Partnership Deed if applicable.

9

Last 3 Year profit loss balance sheet with ITR.

Required
10

Duly attested copy of MSME registration (If applicable)

11

Undertaking of Relation with Employee

Required
12

Conflict of Interest

Required
13

Copy of driving license of LMV taxi cab and Badge or TRANS TYPE or as per latest RTO/Govt. Rules (Learning license will not be considered).

Required
14

If Party Submit Vehicle then Copy of vehicle fitness certificate, Copy of insurance certificate., Copy of road (Contract carriage) permit of vehicle. Copy of RC book of maxi passing vehicle , Copy of PUC certificate (regularly renewed every six month)

Required
15

PF Registration

Required
16

NCLT undertaking

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 24th December 2025 at 16:00 hours. Bidders must upload all required documents and bid proposals before this cutoff to be considered.

What documents are required to qualify for this tender?

Eligible bidders must submit GST registration, PAN Card, vehicle fitness and insurance certificates, last 3 years' profit & loss statements, and other specified documents as detailed in the eligibility criteria section. All documents must be properly signed and notarized where applicable.

Can I submit a vehicle that is older than 3 years?

No, the vehicle must not be registered before 3 years from the date of tender opening. Only new or recently registered vehicles meeting the age criteria are eligible.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance, vehicle condition, price, bidder experience, and financial stability. The evaluation table assigns weightages, and minimum thresholds must be met for qualification.

Who should I contact for clarifications or support?

For assistance, contact SE TR Surendranagar at [email protected] or call +91-79-40007517. Support is available during official working hours, and bidders are encouraged to clarify doubts before submission.

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