Bid Publish Date
07-Nov-2025, 5:30 pm
Bid End Date
28-Nov-2025, 4:00 pm
Value
₹15,13,386
Location
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender invites qualified contractors to bid for the Hiring of 12+1 Seater AC Diesel Vehicles for Gujarat Energy Transmission Corporation Limited (GETCO). The project involves providing closed body diesel-driven vehicles suitable for official use by Deputy Engineers at the 400KV Shapar Substation in Surendranagar, Gujarat. The contract duration is 24 months, with a detailed scope including vehicle specifications, registration requirements, and compliance with government standards. Eligible bidders must meet strict technical and financial criteria, including valid GST registration, PAN, and vehicle fitness certificates. The tender process is conducted electronically via the NProcure portal, ensuring transparency and efficiency. This opportunity is ideal for transportation companies with experience in government projects, vehicle suppliers, and logistics providers seeking to expand their public sector portfolio. The estimated project value is approximately INR 15,13,386, with a clear bidding timeline and evaluation process. Bidders are encouraged to review all terms, submit their bids within deadlines, and participate in this significant government procurement for power sector operations.
• Supply of diesel-driven, closed-body vehicles with 12+1 seating capacity.
• Vehicles must be newly registered, not exceeding 3 years from the date of tender opening.
• Vehicles should be AC equipped, compliant with RTO standards, and capable of passing inspection and fitness tests.
• The contractor shall provide vehicles with minimum 13 seats including driver.
• Vehicles must have valid insurance, fitness certificates, and road permits.
• The scope includes vehicle registration, maintenance, and timely replacement if required.
• Bidders must submit all required documents as listed in the eligibility criteria.
• The successful bidder shall ensure vehicle availability for 12 hours daily at the specified location.
• The contract includes periodic inspections and compliance checks.
• The vehicles should be fuel-efficient and environmentally compliant.
| Specification | Details |
|---|---|
| Vehicle Type | Diesel, Closed Body, 13 Seater |
| Registration | Not older than 3 years |
| Air Conditioning | Yes |
| Seating Capacity | 12+1 |
| Certification | Valid fitness, insurance, PUC |
| Registration Permits | Road and permit certificates |
The process involves initial technical evaluation, followed by price bidding, with strict adherence to deadlines and document submission requirements.
| Parameter | Specification |
|---|---|
| Vehicle Type | Diesel, 13-seater, AC, closed body |
| Registration | Not older than 3 years |
| Airbags | Minimum 12 plus 1 |
| Certification | Valid fitness, insurance, PUC |
| Permits | Road permit, RC book |
| Fuel Efficiency | As per government standards |
| Compliance | RTO and environmental norms |
Sequential process:
All technical parameters must adhere strictly to government and RTO standards to ensure compliance and operational efficiency.
The estimated project cost for the vehicle supply is INR 15,13,386. Bidders must submit EMD of INR 25,000, along with proof of bid processing fee and EMD documents. The payment schedule includes an initial EMD submission, followed by mobilization and final payment upon successful vehicle deployment and acceptance. The financial bid will be evaluated based on percentage rates submitted through the secured bid format. The contract amount covers vehicle procurement, registration, and maintenance for the entire 24-month period. Bidders should ensure their financial proposals are competitive and compliant with tender specifications. Payments will be made monthly or as per agreed milestones, subject to verification of vehicle availability and condition.
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✓ Must have GST registration and PAN Card.
✓ Must submit scan copy of tender documents signed and stamped.
✓ Vehicles offered must be registered within the last 3 years.
✓ Provide new vehicles with minimum 13 seats and airbags.
✓ Submit vehicle fitness certificates, insurance, road permits, RC book, and PUC certificates.
✓ Submit last 3 years' profit and loss balance sheets with ITR.
✓ Provide Duly attested MSME registration if applicable.
✓ Submit Undertaking of relation with employee and conflict of interest declaration.
✓ Valid driving licenses for LMV taxi cabs.
✓ Vehicle submission must include all relevant permits and certificates.
✓ Provide PF registration documentation.
| Criteria | Details |
|---|---|
| Financial Qualification | Minimum turnover of INR 10 lakh in last 3 years |
| Experience | Proven track record in vehicle supply to government entities |
| Technical Compliance | Vehicles meeting RTO and government standards |
| Legal Requirements | Valid registration, permits, and compliance certificates |
| Documentation | All listed documents must be submitted in proper format |
Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent price bidding.
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Scan copy of Tender Documents duly Sign & Stamp by Contractor
RequiredThe Vehicle to be offered shall not have been registered before 3 years on the date of Tender Opening.
RequiredThe bidder should provide New Vehicle as per mentioned in Tender -Quotation -must be submit with numbers of air bag.
RequiredThe Vehicle Must have Minimum 12 plus 1 i.e. 13 Seater RTO Passing.
RequiredIf Party submit Quotation, then agency shall pay Rs 25000.00 additional EMD amount over and above regular EMD payment. In case contractor has not provide vehicle paper at the time of offering rate and quoted vehicle with condition “To be purchase vehicle after confirmation of GETCO without paying additional EMD” for such case tender shall be oversight rejected.
GST registration
RequiredPAN Card
RequiredCopy of Notarized Power of Attorney as the case may be
Details of partners/ Directors of the Firm/Company. Partnership Deed if applicable.
Last 3 Year profit loss balance sheet with ITR.
RequiredDuly attested copy of MSME registration (If applicable)
Undertaking of Relation with Employee
RequiredConflict of Interest
RequiredCopy of driving license of LMV taxi cab and Badge or TRANS TYPE or as per latest RTO/Govt. Rules (Learning license will not be considered).
RequiredIf Party Submit Vehicle then Copy of vehicle fitness certificate, Copy of insurance certificate., Copy of road (Contract carriage) permit of vehicle. Copy of RC book of maxi passing vehicle , Copy of PUC certificate (regularly renewed every six month)
RequiredPF Registration
RequiredProvide any proof of Bid Processing Fee
RequiredProvide any proof of EMD Document
RequiredKey insights about GUJARAT tender market
This tender invites qualified vehicle suppliers to provide 12+1 seater AC diesel vehicles for Gujarat Energy Transmission Corporation Limited (GETCO). The goal is to ensure reliable transportation for officials at the 400KV Shapar Substation over a 24-month period. It emphasizes vehicle quality, compliance, and timely delivery to support power sector operations.
Bidders must have GST registration, PAN, and submit all required documents including vehicle registration within 3 years, fitness certificates, and financial documents. They should also demonstrate experience in government vehicle supply, and meet technical standards such as vehicle capacity, airbags, and permits. Minimum turnover of INR 10 lakh in the last 3 years is required.
The process involves downloading tender documents, submitting technical bids with all supporting documents, and paying EMD and bid fees electronically. After technical evaluation, price bids are opened and evaluated. The final award is based on technical compliance and financial competitiveness. Deadlines are strict, and all submissions are online via the NProcure portal.
Vehicles must be diesel-driven, AC, 13-seater, newly registered (not older than 3 years), with minimum 12 airbags plus driver. They should have valid fitness, insurance, and permits, and meet RTO standards. Vehicles should be fuel-efficient and environmentally compliant. All vehicles must pass inspection and certification before deployment.
The last date for bid submission is 28-11-2025 at 4:00 PM. The technical evaluation will be conducted on 29-11-2025, followed by price bid opening on 30-11-2025. The contract award will be communicated on 01-12-2025. Bidders must ensure timely submission to avoid disqualification.
Dakshin Gujarat Vij Company Ltd. (DGVCL)
📍 VALSAD, GUJARAT
Gujarat Energy Transmission Corporation Limited
📍 RAJKOT, GUJARAT
Dakshin Gujarat Vij Company Ltd. (DGVCL)
📍 DANG, GUJARAT
Gujarat Energy Transmission Corporation Limited
📍 SURENDRANAGAR, GUJARAT
Gujarat Energy Transmission Corporation Limited
📍 SURENDRANAGAR, GUJARAT
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