Open Power and Energy NPROCURE

Tender for Hiring 10+1 Seater Diesel Non-AC Jeep Vehicle for Gujarat Power Sector

Bid Publish Date

12-Nov-2025, 5:00 pm

Bid End Date

03-Dec-2025, 4:00 pm

Value

₹13,74,786

Location

SURENDRANAGAR , GUJARAT

Progress

Issue12-Nov-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE PETROLEUM FUELS

Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for supplying 10+1 Seater Diesel Non-AC Jeep Vehicles for official power transmission operations at the 66KV Muli Group Substation in Surendranagar. This open tender targets experienced vehicle suppliers capable of providing reliable, compliant vehicles over a 24-month period. The project aims to enhance transportation support for Junior Engineers, ensuring operational efficiency in Gujarat's power infrastructure. Bidders must meet strict eligibility criteria, including vehicle registration, technical specifications, and statutory compliance. The procurement process involves online submission via the nProcure portal, with detailed evaluation based on technical competence, cost, and experience. The estimated contract value is approximately ₹13,74,786, with a submission deadline of December 3, 2025. This opportunity is ideal for logistics firms, vehicle rental companies, and government contractors seeking to participate in Gujarat’s power sector development projects.

Scope Of Work

The scope of work involves providing 10+1 Seater Diesel Non-AC Jeep Vehicles for official use at the 66KV Muli Group Substation. Key deliverables include:

  • Supplying vehicles that meet the specified technical and safety standards.
  • Ensuring vehicles are registered not more than 5 years prior to the tender opening.
  • Maintaining vehicles in good working condition throughout the contract period.
  • Providing necessary documents such as RC Book, insurance, PUC, and fitness certificates.

The sequential process for bidders is as follows:

  1. Download and review the tender document.
  2. Submit the technical bid with all required documents.
  3. Submit the financial bid as per the prescribed format.
  4. Attend the technical bid evaluation on December 4, 2025.
  5. Await the bid opening and final selection.
Specification Details
Vehicle Type Diesel Non-AC Jeep
Seating Capacity 10+1
Registration Age Not registered before 5 years
Documents RC Book, Insurance, PUC, Permit
Contract Duration 24 months

The selected vendor must ensure timely delivery, proper maintenance, and compliance with all statutory requirements during the contract period.

Technical Specifications

Vehicles must be diesel-powered, non-air-conditioned, and capable of seating 10+1 persons. The vehicles should be in excellent condition, with recent registration (not more than 5 years old). Technical parameters include:

Parameter Specification
Engine Type Diesel
Seating Capacity 10+1
Registration Validity Not registered before 5 years
Vehicle Documents RC Book, Insurance, PUC, Fitness Certificate
Additional Features No AC, basic safety features

The process involves:

  1. Inspection of vehicles upon delivery.
  2. Verification of all technical documents.
  3. Ensuring adherence to safety and emission standards.
  4. Regular maintenance checks during the contract period.

Bidder must ensure vehicles meet all technical and safety standards as per government regulations.

Financial Requirements

The estimated contract value is approximately ₹13,74,786. Bidders should submit a detailed quotation with the following cost breakdown:

Cost Component Amount (INR)
Vehicle Cost As per quotation
Taxes & Duties As applicable
Maintenance Charges Included in bid
Total Estimated Cost ₹13,74,786

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after delivery and verification.
  • Remaining 30% after successful completion of the contract period.

Bidders must provide valid proof of EMD and quotation documents as part of the bid submission.

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Eligibility Criteria

  • ✓ Must have a valid PAN Card, GST registration, and PF Registration Code.
  • ✓ Vehicle offered must not be registered more than 5 years before the tender opening date.
  • ✓ Must submit a scanned copy of the tender document duly signed and stamped.
  • ✓ Must provide a valid Driving License.
  • ✓ Must submit last 3 years' profit & loss balance sheets with ITR.
  • ✓ Must have the necessary vehicle registration documents, insurance, and fitness certificates.
  • ✓ MSME registration (if applicable) should be attested.
  • ✓ Bidder should submit a separate EMD of ₹25,000 along with the quotation.
  • ✓ Bidders must provide declarations regarding conflict of interest and relationships with employees.
Qualification Criteria Details
Financial Turnover Minimum turnover as per tender norms
Experience Proven experience in supplying government vehicles
Document Submission Complete set of required documents as listed
Validity Bids must be valid for 180 days from submission deadline
Other Bidders must comply with all eligibility and statutory requirements

Bidders failing to meet these criteria will be disqualified from the process.

Bidding Process

Process Timeline

1. Technical Bid

04-12-2025 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender Document Duly sign & Stamp by Bidder

Required
2

The Vehicle to be offered shall not have been registered before 5 years on the date of Tender Opening.

Required
3

Driving License

Required
4

PF Registration Code

Required
5

Copy of PAN Card

Required
6

GST registration

Required
7

Copy of Partnership Deed If any.

8

Copy of Notarized Power of Attorney as the case may be

9

Duly attested copy of MSME registration If applicable

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

Quotation

12

Additional 25000 EMD if Quotation Submitted

13

Vehicle RC Book, Insurance, PUC, Contract Carriage permit, Vehicle Fitness if vehicle Document submitted.

14

Third-party Agreement if Applicable

15

Vehicle Undertaking if Vehicle offered

16

Declaration of Conflict on Interest

Required
17

Declaration of Relationship With Employee

Required
18

Vehicle

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The last date for bid submission is December 3, 2025, at 4:00 PM. Bidders must upload all required documents and proposals before this deadline to be considered.

What documents are required for technical bid submission?

Bidders need to submit scanned copies of:

  • Tender document signed & stamped
  • Vehicle registration (not older than 5 years)
  • Driving license
  • PF registration
  • PAN Card
  • GST registration
  • Last 3 years' profit & loss balance sheets with ITR
  • Vehicle documents (RC Book, Insurance, PUC, Fitness)
  • Declarations of conflict and relationships
  • MSME registration (if applicable)
  • Quotation and EMD proof
  • Power of Attorney (if applicable)
  • Vehicle undertaking (if vehicle offered).
What are the technical specifications for the vehicles?

Vehicles must be diesel-powered, non-AC, 10+1 seating capacity, and registered within the last 5 years. They should meet all safety and emission standards, with valid RC, insurance, PUC, and fitness certificates. The vehicles should be in excellent condition, suitable for daily government use over 24 months.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (40%), cost (30%), experience (20%), and financial stability (10%). Minimum qualifying marks are 60% in technical evaluation. The highest scoring bid will be awarded the contract.

Who can I contact for support during the bidding process?

Bidders can contact SE TR Surendranagar via email at [email protected] or call +91-79-40007517. Support for online bid submission and clarifications is available through the (n)Procure support team at GNFC Ltd., Ahmedabad, via email [email protected] or toll-free 73590 21663.

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