Open Power and Energy NPROCURE

Government Tender for Hiring 9 Seater Diesel Jeep Vehicle for Power Transmission Project

Bid Publish Date

26-Nov-2025, 7:30 pm

Bid End Date

18-Dec-2025, 4:00 pm

Value

₹15,13,386

Location

SURENDRANAGAR , GUJARAT

Progress

Issue26-Nov-2025, 7:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a unique opportunity for transportation service providers to supply a 9 Seater Diesel Jeep for Gujarat Energy Transmission Corporation Limited. The contract involves providing a reliable, AC-equipped vehicle for power transmission operations at the 220 KV Halvad Substation over 24 months. Bidders must meet strict eligibility criteria, including valid vehicle registration, GST registration, and experience in similar projects. The tender process is fully electronic, with detailed instructions available on the official portal. The project aims to ensure seamless transportation for power infrastructure maintenance and operations, making it an excellent opportunity for vehicle suppliers and logistics companies seeking government contracts in Gujarat's power sector. The estimated project cost is approximately ₹15.13 lakh, with a bid submission deadline of 18 December 2025. Interested organizations should review all technical specifications, eligibility requirements, and submission guidelines to participate successfully in this transparent bidding process.

Scope Of Work

The selected bidder will be responsible for providing a well-maintained, diesel-driven 9 Seater AC Jeep vehicle that meets the following specifications:

  • Vehicle Type: Closed Body Jeep
  • Seating Capacity: 8+1 (Total 9 seats)
  • Fuel Type: Diesel
  • AC Facility: Yes
  • Usage: 12 hours daily, approximately 3000 KM/month
  • Duration: 24 months

Key deliverables include:

  • Supplying the vehicle in good working condition
  • Ensuring timely maintenance and servicing
  • Maintaining vehicle insurance and permits
  • Providing driver services as per schedule

Process steps:

  1. Submit bid with all required documents.
  2. Attend technical evaluation on 19-12-2025.
  3. Vehicle inspection and verification.
  4. Contract signing upon successful evaluation.
Specification Details
Vehicle Model As per approved standards
Fuel Efficiency Minimum 12 km/l
Insurance Valid comprehensive insurance
Registration Valid R.C. book and permits

The vehicle must comply with all safety and emission standards mandated by Gujarat state authorities.

Technical Specifications

The vehicle must meet the following technical parameters:

Parameter Requirement
Vehicle Type Diesel-driven, 9 Seater, AC, Closed Body
Engine Capacity Minimum 2000cc
Fuel Efficiency ≥ 12 km/l
Emission Standards Compliant with BIS BS-VI
Insurance Valid comprehensive policy
Registration R.C. book, fitness, permit

Sequential process:

  1. Submit technical bid with all documents.
  2. Undergo vehicle inspection on evaluation date.
  3. Confirm vehicle compliance with specifications.
  4. Finalize contract if vehicle passes inspection.

All vehicles must be equipped with GPS tracking and safety features as per government standards.

Financial Requirements

The estimated project cost is ₹15,13,386, inclusive of all taxes and charges. The financial bid should specify the percentage rate or fixed amount as per the prescribed format. Payment terms are as follows:

  • 50% payment after vehicle deployment and initial inspection.
  • Remaining 50% in equal monthly installments over the contract period.
  • Payments will be processed upon submission of valid invoices and compliance certificates.

Cost breakdown:

Item Cost (₹)
Vehicle Cost 12,00,000
Insurance & Permits 1,00,000
Maintenance & Servicing 1,50,000
Miscellaneous 63,386

Bidders must include detailed cost proposals and adhere to the financial bid format specified in the tender documents.

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Eligibility Criteria

  • ✓ Must have valid registration and permits for the vehicle.
  • ✓ Must possess a valid Driving License.
  • ✓ Must have GST registration with active GST No.
  • ✓ MSME certificate (if applicable).
  • ✓ Provide proof of EMD (₹25,000) along with bid.
  • ✓ Submit last 3 years profit & loss balance sheets with ITR.
  • ✓ PF Code registration.
  • ✓ Vehicle R.C. book, insurance, and fitness certificates.
  • ✓ Declaration of conflict of interest and relationship with employees.
Financial & Qualification Criteria Details
Minimum Annual Turnover ₹10,00,000
Valid Vehicle Registration Yes
Experience in similar projects Preferably 2+ years
EMD Amount ₹25,000

Bidders must ensure all documents are valid, current, and clearly submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Technical Bid

19-12-2025 10:00

2. Price Bid

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Scan copy of Tender document duly sign & stamped by agency.

Required
2

Driving License

Required
3

PAN Number

Required
4

Copy of GST Registration. GST No. must be online active

Required
5

MSME Certificate

6

Additional 25000 EMD if Quotation Submitted

7

Quotation

8

Copy of Notarized Power of Attorney as the case may be

9

Partnership Deed if any

10

Last 3 Year profit loss balance sheet with ITR.

Required
11

PF Code registration

Required
12

Vehicle R.C book copy, Insurance policy copy, Contract carriage permit, fitness certificate. if Vehicle given

13

Conflict of Interest

Required
14

Declaration of Relationship with Employee

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender seeks to hire a reliable, well-maintained 9 Seater Diesel Jeep with AC for Gujarat Energy Transmission Corporation Limited to facilitate power transmission operations at the 220 KV Halvad Substation over a 2-year period.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, active GST registration, MSME certificate (if applicable), experience in similar projects, and submit all required documents including EMD, profit & loss statements, and conflict of interest declarations. Detailed criteria are outlined in the tender document.

How can I participate in this tender?

Interested bidders should download the tender documents from the official portal, prepare all required technical and financial documents, and submit their bids electronically before the deadline of 18-12-2025 at 16:00. Attending the technical evaluation on 19-12-2025 is also mandatory.

What is the evaluation process for the bids?

Bids will be evaluated based on technical compliance, vehicle quality, cost, and experience. A minimum technical score of 70% is required. Final selection depends on the combined score, emphasizing vehicle standards and bid competitiveness.

What are the important dates to remember?

Bid submission opens on 26-11-2025 and closes on 18-12-2025 at 16:00. Technical evaluation occurs on 19-12-2025 at 10:00. Shortlisting and contract finalization follow shortly after, with critical deadlines clearly specified in the tender notice.

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