Monthly Basis Cab & Taxi Hiring Services - SUV; 3000 km Per Month for uses of Supervisors under Dy
South Eastern Railway
Posted:
8 April 2025
Closed:
22 April 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Petrol/Diesel A/C Sedan Vehicle for 12hrs/3000 Km Monthly - Gujarat GETCO
Progress
Issue22-Jan-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for vehicle service providers to supply Petrol/Diesel driven A/C Sedan vehicles to Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 2 years, focusing on providing reliable transportation for officials in Dahod under Jambuva Circle. Bidders must meet strict eligibility criteria, including valid statutory documents, relevant experience, and technical compliance. The procurement process is conducted electronically via the NProcure portal, with detailed guidelines for submission and evaluation. The estimated contract value is approximately Rs. 13.14 lakh, with payments based on actual kilometers operated. This tender is ideal for companies specializing in vehicle leasing, transportation services, and fleet management seeking to collaborate with a leading government enterprise in the power sector. Ensure timely submission of all documents and adhere to the specified deadlines to secure this lucrative government contract.
Scope Of Work
The selected contractor will be responsible for providing a Petrol/Diesel driven, A/C Sedan type vehicle that meets the following specifications:
- Operate for 12 hours per day, covering approximately 3000 km per month.
- Ensure vehicle is well-maintained, insured, and compliant with all legal requirements.
- Provide a vehicle suitable for official use by the Executive Engineer (AM) Dahod.
Key deliverables include:
- Supplying a vehicle as per the specifications listed in the tender document.
- Maintaining the vehicle in good condition throughout the contract period.
- Ensuring timely service and availability of the vehicle.
- Providing necessary documents such as insurance, road permit, fitness certificate, R.C. Book, and quotation for the vehicle.
The process involves:
- Submission of technical and financial bids via the designated online portal.
- Verification of submitted documents including RTGS transaction slips, insurance, permits, and experience certificates.
- Evaluation based on technical compliance and bid rates.
- Awarding the contract to the most suitable bidder meeting all criteria.
The contractor must also undertake to indemnify GETCO against third-party claims and ensure vehicle availability at all times during the contract period.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Sedan, A/C, Petrol/Diesel driven |
| Seating Capacity | Minimum 4 passengers |
| Operation Hours | 12 hours per day |
| Monthly Km | Approximately 3000 km |
| Vehicle Age | Not more than 3 years |
| Fuel Efficiency | As per manufacturer standards |
| Certification | Valid insurance, fitness, road permit, R.C. Book |
The process involves:
- Bidders submitting vehicle details and documentation.
- Inspection and verification by GETCO officials.
- Approval and contract finalization based on compliance.
Financial Requirements
The estimated contract value is Rs. 13,14,331.20. Bidders must submit a bid that includes the rate per km and other applicable charges. The bid should be valid for 180 days from the date of submission. Payment will be made monthly based on actual kilometers operated, subject to submission of relevant bills and documents.
| Cost Component | Amount (Rs.) |
|---|---|
| Bid Rate per Km | [Specify rate] |
| Monthly Km | 3000 km |
| Total Estimated Cost | Rs. 13,14,331.20 |
Payment terms include:
- Monthly payments upon submission of bills.
- Payments will be processed within 15 days of bill verification.
- The contractor must maintain transparency and submit all relevant supporting documents for payments.
Documents 1
Technical bid -n-245.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Should possess P.F. registration or an undertaking on stamp paper.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must provide self-attested copies of insurance, road permit, fitness certificate, R.C. Book, and quotation.
✓ Should have relevant experience in providing similar vehicle services.
✓ Must submit Petrol/Diesel bills for the 15 days prior to tender submission.
✓ The bidder’s firm should be registered as proprietorship, partnership, or Pvt Ltd.
✓ Offer a certificate on firm’s letterhead confirming vehicle availability and non-usage at other locations.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum annual turnover of Rs. X (specify if available) |
| Experience | At least 2 years in vehicle hiring services |
| Technical Capability | Vehicle specifications as per tender requirements |
| Legal Compliance | Valid registration and statutory documents |
Note: All submitted documents must be self-attested and submitted in the prescribed format.
Bidding Process
Process Timeline
1. Preliminary stage
13-02-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Work experience for similar nature of work ( self attested)
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender seeks qualified vehicle service providers to supply Petrol/Diesel driven, A/C Sedan vehicles for Gujarat Energy Transmission Corporation Limited (GETCO). The goal is to ensure reliable, timely transportation for officials over a 2-year contract period, covering approximately 3000 km per month for daily operations.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST registration, PAN, P.F. registration or undertaking, and submit RTGS slips for tender fee, EMD, and vehicle deposit. They should have relevant experience, submit self-attested copies of insurance, permits, fitness certificates, R.C. Book, and a quotation for the vehicle. Registration as proprietorship, partnership, or Pvt Ltd is mandatory, along with a certificate confirming vehicle availability at the specified location.
How can I participate in the bidding process?
Participants must download the tender documents from the NProcure portal, prepare their technical and financial bids, and upload all required documents before the deadline (13-02-2026, 4:00 PM). Bids are to be submitted electronically. The bid opening will occur immediately after the deadline, and evaluation will follow based on compliance and bid rates.
What are the technical specifications for the vehicle?
The vehicle must be a Sedan, A/C, Petrol or Diesel driven, with a seating capacity of at least 4 passengers. It should be less than 3 years old, fuel-efficient, and equipped with valid insurance, fitness, road permit, and R.C. Book. The vehicle must operate for 12 hours daily, covering around 3000 km monthly, and meet all statutory requirements.
What is the estimated value of the contract?
The approximate contract value is Rs. 13,14,331.20. Bidders should submit rates per km, with the total bid amount reflecting this estimate. Payment will be made monthly based on actual kilometers operated, supported by bills and documents, over the 2-year contract period.
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Documents 1
Technical bid -n-245.pdf
TENDER_DOCUMENT