NTPC Renewable Energy Limited AC Vehicle Hire Tender Barethi Solar Project Madhya Pradesh 2026
Ntpc Renewable Energy Limited
CHHATARPUR, MADHYA PRADESH
Posted:
1 January 2026
Closed:
12 January 2026
GEM
Open State Governments & UT NPROCURE
Government Tender for Hiring AC Sedan Vehicles with Airbags for Gujarat Energy Transmission
Progress
Issue03-Feb-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
6
This government tender offers an excellent opportunity for transport service providers to supply AC Sedan vehicles with airbags to Gujarat Energy Transmission Corporation Limited. The contract spans 24 months, requiring reliable, insured vehicles with safety features, suitable for official transportation needs. Bidders must meet strict eligibility criteria, including vehicle documentation, driver licenses, and insurance compliance. The procurement process involves online submission, technical and financial evaluation, and physical submission of tender fee, EMD, and integrity pact. With an estimated value of around ₹13.14 lakh, this tender emphasizes transparency, quality, and safety standards, making it ideal for companies specializing in government vehicle hiring, fleet management, and transportation services in Gujarat.
Scope Of Work
The selected bidder will be responsible for providing AC Sedan vehicles with the following specifications:
- Minimum seating capacity of 4+1
- Equipped with airbags for safety
- Operational for 12 hours daily
- Maximum of 3000 km per month
- Vehicles must be insured with comprehensive risk coverage
The scope includes:
- Provision of vehicles as per the specifications
- Maintenance and timely servicing of vehicles
- Compliance with all safety and legal requirements
- Ensuring drivers possess valid driving licenses and fitness certificates
- Adherence to the contract period of 24 months
The process involves:
- Submission of technical and financial bids via the online portal
- Verification of documents and eligibility criteria
- Evaluation based on predefined criteria
- Bid opening and final selection
| Vehicle Specification | Details |
|---|---|
| Seating Capacity | Minimum 4+1 |
| Airbags | Yes |
| Insurance | Comprehensive risk insurance |
| Fuel Type | Diesel or Petrol |
| Duration | 24 months |
| Max Monthly KM | 3000 km |
The bidder must ensure all vehicles meet the above specifications and are compliant with local RTO and safety regulations.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Type | Sedan with airbag |
| Seating Capacity | Minimum 4+1 |
| Fuel Type | Diesel or Petrol |
| Insurance | Comprehensive risk insurance |
| Vehicle Fitness | Valid fitness certificate, PUC, RTO passing |
| Driver License | Valid driving license |
| Duration of Service | 24 months |
| Max KM per Month | 3000 km |
The process involves:
- Vehicle inspection and verification
- Documentation submission
- Compliance check
- Approval and deployment
Financial Requirements
The estimated project cost is approximately ₹13,14,331, inclusive of all taxes and charges. The payment will be made based on monthly invoices submitted by the successful bidder, subject to verification and acceptance. The financial bid should specify the rate per km or monthly fixed charges. Payment terms include:
- Monthly payment after submission of invoice and necessary documents
- Payment to be processed within 30 days of invoice receipt
- Any additional expenses must be pre-approved and documented
The cost breakdown table:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle procurement | To be quoted |
| Maintenance & servicing | To be quoted |
| Insurance | Included |
| Total Estimated Cost | ₹13,14,331 |
Bidders must submit detailed financial proposals aligned with these guidelines.
Documents 1
TB-137.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid PAN card and GST registration with active status.
✓ Must possess a valid power of attorney if applicable.
✓ Submit partnership deed along with Form G or Proprietorship Affidavit, if applicable.
✓ Provide payment proof of EMD and tender fee.
✓ Submit PF registration certificate or an undertaking on Rs. 300 stamp paper, notarized.
✓ Vehicles must have valid driving licenses for drivers.
✓ Drivers should have fitness certificates.
✓ Vehicles should be insured with comprehensive risk policies.
✓ All vehicles must have PUC certificates, RTO passing certificates, fitness certificates, etc.
✓ Submit an undertaking regarding Stop Deal/Banned for Business dealing/Black List.
✓ Provide self-attested scan copies of online technical bid and Integrity Pact.
✓ Declare relationship with employees if any.
✓ Submit Vehicle Taxi/Maxi Passing registration.
✓ Other documents like Undertakings, Air Bag Declarations, Unconditional Accept.
✓ MSME registration (if applicable).
Bidding Process
Process Timeline
1. Preliminary Stage
2. Technical Stage
3. Commercial Stage
Required Forms
Preliminary
Tender fee JAMNAGAR
User Defined Template-Standard
EMD Jamnagar
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Stage
1
Copy of PAN card.
Required 2
Copy of GST registration with active status
Required 3
Copy of power of attorney as the case may be
Required 4
Copy of partnership deed if any along with Form G or Proprietorship Affidavit
Required 5
Copy for payment of EMD & tender fee
Required 6
Copy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized
Required 7
Copy of Driver having appropriate driving license.
Required 8
Copy Fitness of driver
Required 9
Copy of Vehicle having comprehensive risk insurance policy of occupants risks in case of old vehicle
Required 10
All appropriate documents in case of old Vehicles. (like PUC, RTO passing, fitness certificate etc.)
Required 11
Undertaking in regard to Stop Deal/Banned for Business dealing/Black List Thereof, Self Attested Copy
Required 12
Self-Attested Scan copy of online Tech Bid
Required 13
Self-Attested Scan Copy of Integrity Pact
Required 14
Declaration of Relationship with Employee
Required 15
Vehicle Taxi/Maxi Passing registration
Required 16
other if any ( Undertaking , Air Bag Declaration, Unconditional Accept)
Required 17
MSME registration (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to engage qualified transport service providers to supply AC Sedan vehicles with airbags for Gujarat Energy Transmission Corporation Limited. The vehicles will be used for official transportation of executives, ensuring safety, reliability, and compliance with government standards over a 24-month contract.
Who is eligible to participate in this tender?
Eligible bidders must possess valid PAN and GST registration, provide vehicle insurance, and meet all technical and financial criteria including driver licenses, fitness certificates, and vehicle documentation. MSME registration is optional but can be advantageous.
What are the key dates to remember for this tender?
Important deadlines include:
- Bid Submission Start: 03-02-2026
- Bid Submission End: 24-02-2026
- Bid Opening: 25-02-2026
Bidders must submit all documents online before the closing date and ensure physical submission of tender fee, EMD, and integrity pact by the specified deadline.
What documents are required for technical bid submission?
Required documents include:
- Copy of PAN card
- GST registration certificate
- Power of attorney (if applicable)
- Partnership deed or Proprietorship Affidavit
- Payment proof of EMD & tender fee
- Vehicle insurance and fitness certificates
- Driver licenses and related vehicle documents
- Undertakings and declarations
- Self-attested scan copies of online bid and Integrity Pact
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), financial proposal (30%), past performance (20%), and financial stability (10%). Bidders must meet minimum technical scores, and the final decision will prioritize value for money while ensuring all eligibility criteria are met.
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Documents 1
TB-137.pdf
TENDER_DOCUMENT