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Open State Governments & UT NPROCURE

Government Tender for Hiring Utility Vehicles with Driver - Mehsana, Gujarat

Bid Publish Date

03-Feb-2026, 12:30 pm

Bid End Date

25-Feb-2026, 10:30 am

Value

₹13,27,848

Location

MAHESANA , GUJARAT

Progress

Issue03-Feb-2026, 12:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a valuable opportunity for transport service providers to supply petrol/diesel-driven, non-air-conditioned utility vehicles with driver support to Gujarat Energy Transmission Corporation Limited (GETCO) at Mehsana. The contract duration is 24 months, supporting GETCO's power transmission infrastructure at the 66KV Balisana substation. Bidders must meet strict eligibility criteria, including vehicle documentation, GST registration, and compliance certificates. The tender process involves online submission, evaluation based on eligibility, technical standards, and cost, with a focus on transparency and fairness. With an estimated value of INR 13,27,848, this tender is ideal for experienced transport companies seeking government contracts in Gujarat. The opportunity emphasizes quality service delivery, timely execution, and adherence to safety standards, making it a strategic procurement for reliable vehicle providers in the region.

Scope Of Work

The scope of work includes providing petrol/diesel-driven, non-air-conditioned utility vehicles with the following specifications:

  • Minimum 5-seater capacity
  • 1 MT loading capacity
  • Operational hours: 12 hours per day
  • Monthly coverage: 3000 km
  • Period of contract: 24 months

The contractor shall be responsible for:

  • Supplying vehicles in good working condition, compliant with RTO regulations.
  • Ensuring timely maintenance and servicing.
  • Providing a qualified driver with valid licenses.
  • Maintaining proper vehicle documentation including RC Book, PUC, Insurance, and RTO Tax.
  • Adhering to safety and operational standards specified by GETCO.

The process involves:

  1. Submission of tender documents including fee, EMD, vehicle quotations, and certificates.
  2. Evaluation of submitted documents for eligibility.
  3. Technical and commercial bid opening.
  4. Contract award to the most suitable bidder based on evaluation criteria.

The vehicle specifications are summarized in the table below:

Parameter Specification
Capacity Minimum 5 Seater
Loading Capacity 1 Metric Ton
Fuel Type Petrol/Diesel
Air Conditioning No
Operation Hours 12 Hours/Day
Monthly Distance 3000 KM

Bidders must ensure compliance with all technical and safety standards as per government regulations.

Technical Specifications

The vehicles must meet the following technical parameters:

Parameter Requirement
Vehicle Type Utility vehicle (Petrol/Diesel, Non-Air Conditioned)
Seating Capacity Minimum 5 seats
Loading Capacity 1 Metric Ton
Fuel Petrol or Diesel
Certification Valid RC, PUC, Insurance, RTO Tax
Maintenance Regular servicing as per manufacturer standards

The process involves:

  1. Bidders to submit detailed vehicle specifications.
  2. Evaluation of vehicle compliance.
  3. Inspection if required.
  4. Final approval and contract signing.

All technical specifications must comply with Gujarat RTO and government safety standards.

Financial Requirements

The estimated contract value is INR 13,27,848. Bidders should prepare a detailed cost proposal including:

Cost Component Approximate Amount
Vehicle Rental As per bid quotation
Driver Charges Included in rental
Maintenance & Fuel To be borne by the contractor
Service Tax & GST As applicable

Payment terms are as follows:

  • Initial payment: 10% advance upon contract signing.
  • Monthly payments: Based on submission of vehicle logs and compliance certificates.
  • Final settlement: After completion of the contract period and satisfactory performance.

All payments will be processed through electronic transfer as per government norms.

Documents 1

Tender Documents n-07.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vehicle registration and ownership documents.
✓ Must submit payment proof of tender fee and EMD.
✓ Must provide vehicle documents including RC Book, PUC, Insurance, and RTO Tax.
✓ Must have valid GST registration and PAN card.
✓ Must possess PF registration with latest ECR.
✓ Must submit Diesel Price certificate/Invoice from government-approved agencies within the last 15 days.
✓ Must provide a third-party agreement if using vehicles owned by others.

Qualification Criteria Details
Tender Fee Payment Valid receipt of INR 1180 paid
EMD Payment Valid receipt of the required EMD amount
Vehicle Documents Valid RC Book, PUC, Insurance, RTO Tax
Tax & Registration GST registration, PAN, PF registration
Additional Certificates Diesel rate certificate, Self Declaration

Note: All documents must be self-attested and submitted as per the specified format.

Bidding Process

Process Timeline

1. Preliminary Stage

25-02-2026 16:04

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD

User Defined Template-Standard

Required

QR- Vehicle

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Payment of Tender Fee

Required
2

Copy of Payment of EMD

Required
3

Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of

Required
4

Third Party Agreement against other owner vehicle

Required
5

Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)

Required
6

Self Attested copy of PAN Card

Required
7

Self Attested copy of GST Registration

Required
8

Self attested copy of PF registration with last ECR

Required
9

Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)

Required
10

Self Declaration (Tender document Pg. No. 18-19)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to engage qualified service providers to supply petrol/diesel-driven, non-air-conditioned utility vehicles with driver support for GETCO's operational needs at the 66KV Balisana substation in Mehsana, Gujarat, over a period of 24 months.

What are the key eligibility criteria for bidders?

Bidders must submit valid vehicle registration documents, proof of tender fee and EMD payment, GST registration, PAN card, PF registration, diesel rate certificates, and other specified certificates. All documents must be self-attested and compliant with government standards.

How can I participate in the bidding process?

Participants should download the tender documents from the official website, pay the tender fee and EMD, prepare technical and financial bids as per instructions, and submit electronically before the deadline. Bidders are encouraged to attend vendor training sessions for guidance.

What is the evaluation criteria for selecting the successful bidder?

Selection will be based on eligibility verification (30%), technical compliance (30%), and the lowest financial bid (40%). Bidders must meet all minimum thresholds to qualify for final consideration.

What are the important dates to remember?

Bid start date is 03-02-2026 at 6:00 PM, bid submission deadline is 25-02-2026 at 4:00 PM, and bid opening occurs immediately after at 4:04 PM. All deadlines are strict, and late submissions will be rejected.

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