Bid Publish Date
06-Jun-2026, 12:00 pm
Bid End Date
16-Jun-2026, 6:00 pm
Value
₹15,00,000
Location
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Paschim Gujarat Vij Company Limited (PGVCL) invites bids for hiring a closed body Bolero vehicle with A/C and GPS for its Limdi Division. This government tender targets vehicle rental companies and transport service providers experienced in power sector logistics. The contract spans 2 years with a focus on reliable, safe, and well-maintained vehicles to support PGVCL's operations in Surendranagar, Gujarat. Bidders must meet specific eligibility criteria, including vehicle age, certifications, and prior experience. The procurement process involves electronic submission, technical inspection, and evaluation based on price and quality. Key dates include bid opening on 16-06-2026, with the contract awarded shortly after. This opportunity offers a strategic avenue for vehicle service providers seeking government contracts in the power and energy sector, emphasizing compliance, quality, and cost-effectiveness.
• Provide a closed body Bolero vehicle (diesel or petrol) with A/C and GPS facility as per the specifications.
• The vehicle must be not more than 2 years old from the date of tender opening.
• The vehicle should accommodate 1 driver + 6 PGVCL staff comfortably.
• The service is required 24 hours daily, including night shifts.
• The vehicle must be maintained in good condition and comply with all safety standards.
• The vendor shall ensure regular maintenance and timely servicing.
• The vehicle should be equipped with GPS tracking as per instructions.
• The contract duration is 2 years, with options for renewal based on performance.
• The bidder must submit all required documents including tender fee, EMD, PAN, GST, and others as specified.
• The vehicle should be available for inspection and testing before award.
| Specification | Details |
|---|---|
| Vehicle Type | Bolero (Closed Body) |
| Fuel Type | Diesel/Petrol |
| Model Year | Not more than 2 years old |
| Seating Capacity | Driver + 6 Staff |
| GPS Facility | Yes |
| Condition | Well maintained and roadworthy |
| Contract Period | 2 Years |
| Location | Limdi Division, Surendranagar |
• The successful bidder will be responsible for vehicle operation, insurance, and compliance with all applicable laws.
• The vehicle must be available at the specified location and ready for deployment as per the schedule.
• Any additional specifications or modifications must be approved by PGVCL authorities.
The vehicle must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Bolero (Closed Body) |
| Model Year | Not more than 2 years old |
| Fuel | Diesel or Petrol |
| Seating Capacity | Driver + 6 Staff |
| GPS | Installed and functional |
| Condition | Roadworthy, well maintained |
| Certification | Valid RC, insurance, fitness |
Sequential process for technical compliance:
The vehicle must adhere to all safety, emission, and operational standards mandated by Gujarat state law.
The total estimated budget for this contract is Rs. 15,00,000.00. The payment will be made in installments based on the contract terms, with a detailed schedule as follows:
| Payment Stage | Amount | Conditions |
|---|---|---|
| Initial Advance | 10% of total | Upon signing of contract |
| Quarterly Payments | 30% each | After successful completion of each quarter |
| Final Payment | Remaining 10% | After completion of 2-year contract and acceptance |
Bidders must provide a breakdown of costs including vehicle rental, maintenance, GPS charges, and insurance. All payments are subject to submission of valid invoices and compliance with contract conditions. The bidder should also account for taxes and other applicable charges in their financial proposal.
Tender Category
Service
Tender Value
₹15,00,000
Bid To RA
No
Item Category
Services
Officer Inviting Bids
EXECUTIVE ENGINEER, PGVCL, DIVISION OFFICE LIMBDI
Bid Opening Authority
EXECUTIVE ENGINEER, PGVCL, DIVISION OFFICE LIMBDI
Address
EXECUTIVE ENGINEER, PGVCL, DIVISION OFFICE LIMBDI
Contact Details
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TENDER_DOCUMENT
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UTTAR KASHI, UTTARAKHAND
N/A
UTTAR KASHI, UTTARAKHAND
Directorate of Elementary Education
Nirmal, TELANGANA
N/A
BANSWARA, RAJASTHAN
N/A
HARIDWAR, UTTARAKHAND
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✓ Must have a valid vehicle registration certificate (RC) for the Bolero model.
✓ Must possess a GST registration certificate.
✓ Must submit tender fee and EMD as per the specified amounts.
✓ Must provide proof of vehicle ownership or lease agreement.
✓ Must have valid driving licenses for the drivers.
✓ Must submit PAN card linked with Aadhaar.
✓ Must provide vehicle insurance and fitness certificates.
✓ Must have experience in government vehicle hiring contracts.
✓ Must submit undertakings regarding blacklisting, criminal record, and pending litigations.
| Financial Criteria | Details |
|---|---|
| Minimum Annual Turnover | Rs. 15 Lakhs |
| Previous Contract Experience | At least 1 government vehicle hiring contract in last 3 years |
| EMD Amount | Rs. 15,000 |
| Tender Fee | Rs. 1180 |
✓ Bidders must ensure compliance with all eligibility conditions to qualify for the tender.
17-06-2026 11:00
18-06-2026 11:00
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
HIRING VEHICLE
User Defined Template-Standard
TENDER FEE AND EMD PAID DETAILS
RequiredTENDER SOFT COPY WITH SIGN AND STAMP OF BIDDER
RequiredPAN CARD COPY (LINK WITH ADHAR CARD))
RequiredDRIVING LICENCE
RequiredCOPY OF RC BOOK OR RECEIPT OF NEW VEHICLE REGISTRATION
RequiredWORK ORDER COPY
GST CERTIFICATE
ANNEXURE C (UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING / BLACK LIST &THERE OF)
RequiredANNEXURE D WITH signed and stamped and notarized on Rs.300.00 Non-Judicial Stamp Paper (DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL SUITE&THERE OF)
RequiredOTHER
Contact details with Mobile number and Email Id
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
This tender involves hiring a closed body Bolero vehicle (diesel or petrol) with A/C and GPS for PGVCL's Limdi Division. The vehicle must be not more than 2 years old, accommodate driver plus 6 staff, and operate 24 hours daily. The contract duration is 2 years, focusing on providing reliable transportation for power sector operations in Surendranagar, Gujarat.
Bidders must possess valid vehicle registration, GST registration, and relevant licenses. They should have experience in government vehicle hiring, submit tender fee and EMD, and provide necessary documents such as PAN, insurance, and undertakings regarding blacklisting and criminal records. Financial criteria include a minimum annual turnover of Rs. 15 Lakhs and prior experience in similar contracts.
Bidders need to download the tender document from the nProcure portal, prepare all required documents, and submit the bid electronically before the deadline of 16-06-2026 at 6:00 PM. The process includes technical inspection, evaluation, and final award. Late submissions are not entertained.
Bids will be evaluated based on price (50%), vehicle condition and specifications (30%), and past experience (20%). A minimum of 50% in each category is required. The highest scoring bid will be selected, emphasizing cost-effectiveness and quality. Detailed scoring criteria are provided in the tender documentation.
The bid process starts on 06-06-2026, with submission closing on 16-06-2026 at 6:00 PM. Technical evaluation occurs on 17-06-2026, and price evaluation on 18-06-2026. The contract award is expected by 24-06-2026. All deadlines are strictly enforced to ensure timely participation.
Paschim Gujarat Vij Company Limited
📍 RAJKOT, GUJARAT
Paschim Gujarat Vij Company Limited
📍 RAJKOT, GUJARAT
Paschim Gujarat Vij Company Limited
📍 RAJKOT, GUJARAT
Paschim Gujarat Vij Company Limited
📍 RAJKOT, GUJARAT
Chief Engineer, PWD (DWS)
📍 Khowai, TRIPURA
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