Open State Governments & UT NPROCURE

Government Tender for Hiring Closed Body Vehicle Mahindra Bolero with Driver in Deesa, Gujarat

Bid Publish Date

27-Nov-2025, 6:00 pm

Bid End Date

05-Dec-2025, 3:00 pm

Value

₹17,48,712

Location

BANAS KANTHA , GUJARAT

Progress

Issue27-Nov-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

This government tender offers a lucrative opportunity for transportation service providers to supply closed body vehicles, specifically Mahindra Bolero or similar, with driver for Uttar Gujarat Vij Company Limited in Deesa, Gujarat. The project involves hiring a reliable vehicle for 2 years, supporting transportation needs at the Shihori SDN headquarters. The tender emphasizes electronic submission, with a focus on technical and financial compliance. Bidders must meet eligibility criteria, including vehicle standards and experience, to qualify for this open tender. The process includes pre-bid training, online submission, and public bid opening. The estimated value is approximately INR 17.5 million, with detailed specifications and terms available in the tender documents. This opportunity is ideal for vehicle rental companies, transportation agencies, and fleet operators seeking to collaborate with the government on a structured, transparent procurement process.

Scope Of Work

The scope of this tender involves providing a closed body vehicle, specifically a Mahindra Bolero or an equivalent vehicle, along with a qualified driver, to support transportation needs at the headquarter located at Shihori SDN under Deesa Division. The key deliverables include:

  • Supplying a well-maintained, reliable vehicle suitable for passenger transport.
  • Ensuring driver availability as per the schedule.
  • Providing round-the-clock service during the contract period.
  • Maintaining the vehicle in excellent condition, adhering to safety and operational standards.

The process involves:

  1. Submission of bid with all required documents.
  2. Evaluation of bids based on technical and financial criteria.
  3. Awarding of contract to the successful bidder.
  4. Contract commencement and ongoing service delivery.
Vehicle Type Specifications Remarks
Mahindra Bolero Closed body, diesel engine Preferred, or similar model
Driver Qualifications Valid driving license, experience As per government norms

Bidders must ensure compliance with all technical specifications and submit the necessary documents as outlined in the tender documents.

Technical Specifications

The vehicle must be a Mahindra Bolero or equivalent, with the following technical parameters:

Parameter Specification
Engine Diesel, 1.5L or higher
Seating Capacity Minimum 6 passengers
Fuel Efficiency Minimum 15 km/l
Vehicle Condition Well-maintained, no rust or damages
Safety Features Seat belts, first aid kit, fire extinguisher

Sequential steps for technical compliance:

  1. Submit vehicle registration and insurance documents.
  2. Provide vehicle photographs and maintenance records.
  3. Undergo inspection by authorized officials.
  4. Obtain approval before deployment.

All vehicles must meet safety and emission standards as per Gujarat state regulations.

Financial Requirements

The estimated contract value is approximately INR 17,487,120 for a 2-year period. The financial bid should include:

Cost Component Details
Vehicle rent Fixed monthly rate
Driver wages Inclusive of all allowances
Maintenance Covered by the contractor
Fuel To be borne by the contractor

Payment terms:

  • Monthly payments upon submission of invoice.
  • Performance security of 5% of the bid value.
  • Payment schedule aligned with service delivery and compliance.

Bidders must provide a detailed financial proposal, including all costs involved, and adhere to the bid submission guidelines.

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Eligibility Criteria

✓ Must have relevant experience in providing transportation services for government or corporate clients.
✓ Must possess valid vehicle registration and insurance documents.
✓ Must have a valid driving license for the driver.
✓ Financial stability demonstrated through recent financial statements.

Qualification Criteria Details
Experience Minimum 2 years in vehicle hiring services
Vehicle Ownership Own or lease the vehicle to be supplied
Financial Criteria Annual turnover of at least INR 10 lakhs
Certification Valid vehicle registration, insurance, and driver licenses

Bidders must submit all relevant documents for verification as part of the preliminary qualification process.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

09-12-2025 12:00

2. COMMERCIAL STAGE

09-12-2025 12:30

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

AS PER TENDER NORMS

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this government vehicle hiring tender?

The bid submission deadline is December 5, 2025, at 3:00 PM. Bidders must upload all required documents and complete the process before this time to be considered.

What types of vehicles are eligible for this tender?

Eligible vehicles include Mahindra Bolero or equivalent closed body vehicles that meet the technical specifications outlined in the tender. The vehicle must be well-maintained, diesel-powered, and capable of passenger transport with safety features.

Are physical documents required to be submitted?

No, all submissions are electronic through the official portal. Physical documents are not accepted. Ensure all digital copies are complete and compliant with tender requirements.

What are the eligibility criteria for bidders?

Bidders must have at least 2 years of experience, possess valid vehicle registration and driver licenses, demonstrate financial stability, and submit all required documents, including proof of vehicle ownership and insurance.

Is training available for participating in this e-tender process?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions in Ahmedabad. Bidders are encouraged to attend to understand the e-tendering process and ensure smooth submission.

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