Open State Governments & UT NPROCURE

Government Tender for Hiring Closed Body Vehicle Mahindra Bolero & Similar Vehicles at Deesa

Bid Publish Date

27-Nov-2025, 6:00 pm

Bid End Date

05-Dec-2025, 3:00 pm

Value

₹17,48,712

Location

BANAS KANTHA , GUJARAT

Progress

Issue27-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

This government tender offers an excellent opportunity for transportation service providers to bid for supplying closed body vehicles, such as Mahindra Bolero or similar, with drivers, at Deesa, Gujarat. Managed by Uttar Gujarat Vij Company Limited, the tender aims to ensure efficient and reliable transportation for official government use over a period of 2 years. The process involves electronic bid submission, compliance with safety and technical standards, and participation in evaluation stages. Bidders with experience in government transport services, valid certifications, and financial stability are encouraged to apply. The estimated project value is approximately INR 17.5 million, with detailed specifications, eligibility criteria, and timelines provided in the tender documents. This procurement aligns with the government’s commitment to transparency, safety, and operational efficiency in public sector transportation services.

Scope Of Work

The selected service provider will be responsible for providing closed body vehicles, specifically Mahindra Bolero or equivalent, along with a qualified driver, for official use at Deesa. Key deliverables include:

  • Supply of reliable, well-maintained vehicles suitable for government transportation.
  • Provision of experienced drivers with valid licenses.
  • Ensuring vehicle availability at designated locations as per schedule.
  • Maintaining vehicle cleanliness and safety standards.

The process involves the following steps:

  1. Vehicle deployment at the specified location.
  2. Regular maintenance and safety checks.
  3. Driver management including shifts and adherence to government protocols.
  4. Reporting and documentation of vehicle usage.
Specification Details
Vehicle Type Closed body, similar to Mahindra Bolero
Driver Qualifications Valid driving license, experience in government transport
Maintenance Regular servicing as per manufacturer guidelines
Service Period 2 years from the date of contract signing

The contractor must ensure compliance with all applicable safety and transport regulations, and coordinate with the designated government authority for scheduling and reporting.

Technical Specifications

Vehicles must be of the model Mahindra Bolero or an equivalent with the following technical parameters:

Parameter Specification
Vehicle Type Closed body, 7-9 seater
Engine Capacity Minimum 1493 cc
Fuel Type Diesel
Air Conditioning Yes
Safety Features Seat belts, fire extinguisher, first aid kit

Sequential steps for technical compliance:

  1. Submit vehicle specifications and registration documents.
  2. Conduct vehicle inspection by authorized officials.
  3. Obtain approval for vehicle suitability.
  4. Regularly maintain and update vehicle compliance status.

All vehicles must adhere to safety, emission, and roadworthiness standards as per Gujarat state regulations.

Financial Requirements

The estimated contract value is approximately INR 17,487,120 for a period of 2 years. Payment will be made based on monthly or quarterly invoices, subject to verification of vehicle availability and service quality. The cost breakdown includes:

Item Cost (INR)
Vehicle Rental Fixed monthly rate
Driver Charges Inclusive in rental
Maintenance & Fuel Covered under the rental or reimbursed

Bidders must provide a detailed financial proposal with clear cost components. Payment terms include:

  • Advance payment as per agreement.
  • Monthly/quarterly payments based on verified service delivery.
  • Penalties for non-compliance or service lapses.

All financial bids should be inclusive of applicable taxes and duties, and submitted electronically as per tender guidelines.

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Eligibility Criteria

✓ Must have valid vehicle registration and insurance documentation for the vehicles.
✓ Must possess a valid Digital Signature Certificate (DSC) as per Information Technology Act-2000.
✓ Must demonstrate prior experience in providing similar transportation services to government or reputed organizations.
✓ Must submit all required documents for preliminary verification, including proof of bid processing fee and EMD.

Qualification Requirement Details
Experience Minimum 2 years in transportation services
Financial Capacity Annual turnover of at least INR 50 Lakhs in the last financial year
Certification Valid vehicle registration, insurance, and pollution certificates
EMD As specified in the tender document

Note: Bidders must meet all eligibility requirements to qualify for the tender process.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

09-12-2025 12:00

2. COMMERCIAL STAGE

09-12-2025 12:30

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

AS PER TENDER NORMS

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select a qualified service provider to supply closed body vehicles, specifically Mahindra Bolero or similar, along with drivers, for official transportation needs at Deesa, Gujarat, for Uttar Gujarat Vij Company Limited. The objective is to ensure reliable, safe, and timely transport services for government operations over a period of 2 years.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle registration, insurance, and pollution certificates, demonstrate experience in government or corporate transport services, and hold a valid Digital Signature Certificate (DSC). They should also meet the financial capacity requirements, such as an annual turnover of at least INR 50 Lakhs, and submit all necessary documents for verification.

How can I participate in the bidding process?

Participants should download the tender documents from the official portal, submit their bids electronically before the deadline, and ensure all mandatory documents, including bid processing fee and EMD, are uploaded. The process involves preliminary and commercial evaluations, with the bid opening scheduled on 09-12-2025. Bidders are encouraged to attend training sessions for platform familiarity.

What are the technical specifications required for vehicles?

Vehicles must be Mahindra Bolero or equivalent, with a diesel engine of at least 1493 cc, equipped with air conditioning, and safety features like seat belts and fire extinguishers. Vehicles should be well-maintained, comply with emission standards, and be suitable for government transportation needs, with regular inspections and certifications.

What is the estimated value of this tender, and what are the payment terms?

The estimated contract value is approximately INR 17,487,120 for 2 years. Payments will be made monthly or quarterly based on verified service delivery, with invoices subject to approval. The bid includes costs for vehicle rental, driver charges, maintenance, and fuel, with applicable taxes included in the financial proposal.

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