Open Power and Energy NPROCURE

Government Tender for Hiring Diesel Bolero & Equivalent Vehicles with Driver - 24-Month Contract

Bid Publish Date

21-Nov-2025, 11:30 am

Bid End Date

03-Dec-2025, 4:00 pm

Value

₹16,01,040

Location

SABAR KANTHA , GUJARAT

Progress

Issue21-Nov-2025, 11:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS WATER LEVEL RECORDER

This government tender from Uttar Gujarat Vij Company Limited seeks experienced providers for hiring Diesel Bolero & Equivalent vehicles with driver for a 24-month period. The contract involves supplying modern, compliant, and reliable passenger vehicles suitable for government transportation needs. Bidders must meet strict eligibility criteria, including vehicle registration, insurance, fitness certificates, and driver licenses. The project aims to ensure efficient mobility for government operations in the Sabarkantha district, with a total estimated value of approximately INR 16,01,040. The tender emphasizes transparent evaluation, adherence to technical specifications, and timely submission. This is an excellent opportunity for fleet operators and vehicle service providers seeking long-term government contracts in the power and energy sector, with detailed documentation and clear procedures for bidding and evaluation.

Scope Of Work

• Supply of closed-body Diesel Bolero & Equivalent vehicles in up-to-date condition.
• Vehicles must be passenger vehicles passing as per government standards.
• Vehicles should not be registered before 3 years from the date of tender opening.
• Provide driver services for 24 hours daily.
• The contract duration is 24 months.
• Vehicles are expected to cover maximum 3000 KM per month.
• Ensure vehicle insurance, fitness certificates, road permits, and GST registration are valid and up-to-date.
• Maintain vehicle cleanliness, regular maintenance, and prompt service.
• Bidders must submit Schedule-B and other relevant documents as specified.

Key Deliverables Specifications
Vehicle Type Diesel Bolero & Equivalent (passenger, closed-body)
Registration Date Not registered before 3 years from tender opening
Service Duration 24 months
Monthly KM Limit 3000 KM
Driver Services 24 hours availability
Documentation Insurance, Fitness, PUC, Tax, Driver License
Payment Terms As per contract agreement

• Sequential Process:

  1. Submission of bid within deadline.
  2. Evaluation of preliminary documents.
  3. Commercial bid submission.
  4. Contract award and vehicle deployment.
  5. Ongoing compliance and service delivery.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Vehicle Model Not registered before 3 years
Engine Capacity Standard for Diesel Bolero & Equivalent
Seating Capacity Appropriate for passenger transport
Fuel Type Diesel
Maintenance Regular, as per manufacturer standards

Sequential steps for technical compliance:

  1. Submit vehicle registration documents.
  2. Provide insurance and fitness certificates.
  3. Present valid driver licenses.
  4. Ensure vehicle condition as per specifications.
  5. Complete vehicle inspection if required.

Vehicles must adhere to government safety and emission standards, with all documentation verified before deployment.

Financial Requirements

The total estimated budget for this contract is INR 16,01,040.00. The cost breakdown includes:

Cost Element Amount (INR)
Vehicle Rental INR 13,00,000
Driver Charges INR 2,00,000
Insurance & Permits INR 50,000
Miscellaneous INR 51,040

Payment terms are structured as follows:

  • 30% advance upon contract signing.
  • 40% after 12 months.
  • Remaining 30% upon completion.
    All payments are subject to submission of valid invoices and compliance with contractual obligations.

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Eligibility Criteria

✓ Must have valid Insurance Certificate covering the entire period.
✓ Must possess a Registration Certificate Book with tax paid up-to-date.
✓ Must hold a Fitness Certificate for vehicles.
✓ Must have valid Road Permits.
✓ Must provide any relevant documents related to vehicle hiring.
✓ Registration as "TAXI" or "MAXI" is mandatory.
✓ Must have GST Registration No. with all pages submitted.
✓ Valid Driver License (LMV Cab) required.
✓ PUC Certificate if applicable.
✓ Aadhar, PAN, or Voter ID of the bidder.
✓ Conflict of interest stamp of Rs. 300/- with notary.

Financial & Qualification Requirements
Minimum annual turnover of INR 10 lakh
Valid vehicle registration and insurance
Experience in government vehicle contracting
No pending legal or financial disputes

Bidder must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

03-12-2025 16:30

2. COMMERCIAL STAGE

03-12-2025 16:40

Required Forms

PRELIMINARY

Tender Fee and EMD Details

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Insurance certificate covering period up-to-date.

Required
2

Registration certificate book with tax paid up-to-date.

Required
3

Fitness Certificate.

Required
4

Road permits

Required
5

Any other documents relevant relating to hiring of vehicle.

Required
6

Registration as “TAXI” or “MAXI”.

Required
7

Compulsory required GST Registration No With All Pages.

Required
8

Driver Licence LMV Cab

Required
9

PUC if applicable

Required
10

Aadhar/PAN/ Voter ID of bidder

Required
11

Conflict of interest stamp of Rs.300/- with notary.

Required

Stage - COMMERCIAL STAGE

1

SCHEDULE-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender invites qualified transportation service providers to supply up-to-date Diesel Bolero & Equivalent vehicles with driver for 24 months. The focus is on providing reliable, compliant, and well-maintained vehicles suitable for government transportation needs, ensuring smooth and efficient service delivery.

What are the key eligibility criteria for bidders?

Bidders must possess valid insurance, registration, fitness certificates, GST registration, and driver licenses. They should also have relevant experience in government vehicle contracts, no pending legal disputes, and meet financial requirements such as minimum annual turnover of INR 10 lakh. All documents must be current and verifiable.

How can I submit my bid for this tender?

Bids must be submitted electronically via the nProcure portal before the deadline of 03-12-2025 at 4:00 PM. Participants need to pay the tender fee of INR 1180 online, upload all required documents, and ensure compliance with the specified formats. Physical submissions are not accepted.

What is the evaluation process for the bids?

Bids will be evaluated based on price (50%), vehicle condition and specifications (30%), and past experience (20%). Minimum qualifying marks are 60% overall. The process includes document verification, technical assessment, and financial evaluation, with the highest-scoring compliant bid awarded the contract.

What are the important dates I should keep in mind?

Key dates include the bid start date (21-11-2025), bid submission deadline (03-12-2025), and evaluation date (03-12-2025). Bidders must ensure submission before 4:00 PM on 03-12-2025. The tender fee must be paid prior to bid submission, and all documents should be uploaded as per instructions.

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