Open Power and Energy NPROCURE

Government Tender for Hiring Non-AC Diesel Bolero Vehicles in Vapi Rural Division

Bid Publish Date

23-Sep-2025, 6:00 pm

Bid End Date

01-Dec-2025, 6:00 pm

EMD

₹17,250

Value

₹17,24,400

Location

VALSAD , GUJARAT

Progress

Issue23-Sep-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹3,540

Contract Form

Works

Completion Period

36  Months

Currency Type

Single

Categories 4

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an excellent opportunity for vehicle rental service providers to supply non-AC diesel Bolero vehicles for Dakshin Gujarat Vij Company Ltd. (DGVCL) in Vapi Rural Division. The project involves providing latest model vehicles with driver services for a three-year period, supporting power distribution operations in the Gujarat power sector. The tender emphasizes transparency, technical compliance, and financial eligibility, with detailed documentation and evaluation criteria. Bidders must meet specific vehicle specifications, demonstrate experience, and submit bids electronically via the nProcure portal before the deadline. This procurement aims to ensure reliable transportation for rural power infrastructure, fostering collaboration with experienced vehicle service providers. The estimated value is approximately INR 17.24 lakh, with a bid validity of 180 days, making it a strategic opportunity for companies specializing in government vehicle rentals and power sector logistics.

Scope Of Work

The scope of work includes:

  • Supplying non-AC diesel-driven Bolero vehicles in excellent condition, latest model, not older than three months.
  • Vehicles must be equipped with taxi/maxi passes for 12 hours duty shifts.
  • Providing drivers along with the vehicles for a period of three years.
  • Ensuring vehicles are maintained in good condition, compliant with safety and operational standards.
  • Maintaining timely availability of vehicles as per the schedule.

The process involves:

  1. Bid submission via the official portal within the stipulated deadline.
  2. Technical evaluation based on document verification and vehicle specifications.
  3. Financial evaluation based on bid amount and compliance.
  4. Awarding of contract to the successful bidder.
Vehicle Specification Details
Model Year Not older than three months
Fuel Type Diesel
Body Type Closed body
Capacity Suitable for power division operations

Key deliverables include vehicle provision, driver services, and maintenance support throughout the contract period.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Specification
Model Year Not older than 3 months
Fuel Type Diesel
Body Type Closed, non-AC
Capacity Suitable for rural power division needs
Certification Valid vehicle registration and fitness certificates

Sequential process for technical compliance:

  1. Submit vehicle registration and fitness certificates.
  2. Provide vehicle photographs and condition reports.
  3. Verify vehicle age and model details.
  4. Confirm availability of taxi/maxi passes.

All vehicles must pass inspection and meet safety standards before deployment.

Financial Requirements

The estimated contract value is INR 17,24,400. Bidders should prepare a detailed financial bid including:

Cost Component Amount (INR)
Vehicle rental Variable based on bid
Driver wages Included in bid
Maintenance Included
Total Estimated Cost INR 17,24,400

Payment terms are as follows:

  • Advance payment upon contract signing.
  • Monthly payments based on vehicle deployment.
  • Final settlement after completion of contract period.

Bidders must submit financial bids in the prescribed format on the portal, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

  • ✓ Must have valid GST registration.
  • ✓ Must submit tender fee payment receipt.
  • ✓ Must submit EMD payment receipt of INR 17,250.
  • ✓ Must provide relevant documents for technical and commercial stages.
  • ✓ Experience in providing vehicle rental services to government departments is preferred.
  • ✓ Financial stability demonstrated through relevant financial documents.
Qualification Criteria Details
Tender fee INR 3,540 (non-refundable)
EMD INR 17,250
Valid GST No. Yes
Experience Minimum 2 years in vehicle hiring
Financial Turnover Minimum INR 10 lakh annually

Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. Technical

02-12-2025 11:00

2. Commercial

02-12-2025 12:00

Required Forms

Technical

Tender Fee DD/RTGS/NEFT_Online Form

User Defined Template-Standard

Required

Tender EMD online/DD

User Defined Template-Standard

Required

Commercial

Hiring Vehicle Vapi Rural Division

User Defined Template-Secured

Required

Required Documents

Stage - Technical

1

Tender fee payment Receipt

Required
2

EMD paymanet Receipt

Required
3

GST No.

Required

Form - Tender Fee DD/RTGS/NEFT_Online Form

1

ATTACH DOCUMENT

Required

Stage - Commercial

1

All tender Relevant document(hiring of vehicle)

Required
2

All tender Relevant document(hiring of vehicle)

3

All tender Relevant document(hiring of vehicle)

4

All tender Relevant document(hiring of vehicle)

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary requirement of this government tender?

This tender seeks qualified vendors to supply non-AC diesel-driven Bolero vehicles in good condition, not older than three months, with driver services for Vapi Rural Division over a three-year period. The focus is on reliable transportation for power distribution operations, ensuring vehicles meet safety, condition, and operational standards.

How can I participate in this tender?

Interested bidders must register on the nProcure portal, download the tender documents, and submit technical and commercial bids electronically before the deadline of 30-09-2025 at 18:00. Ensure all required documents, including tender fee receipt, EMD, and GST registration, are uploaded correctly. Attending the free training sessions organized every Saturday can help bidders understand portal procedures better.

What are the key eligibility criteria for bidders?

Bidders must have:

  • Valid GST registration
  • Tender fee payment receipt
  • EMD of INR 17,250
  • Experience in providing vehicle rental services to government agencies for at least 2 years
  • Demonstrated financial stability with annual turnover of at least INR 10 lakh. All documents must be verified during technical evaluation.
What technical specifications should the vehicles meet?

Vehicles must be latest model, not older than three months, diesel-driven, with closed body design suitable for rural operations. They must possess valid registration, fitness certificates, and taxi/maxi passes for 12-hour duty shifts. Vehicles will undergo inspection to ensure compliance with safety and operational standards before deployment.

What is the evaluation process and criteria?

Bids will be evaluated on:

  • Technical compliance (40%)
  • Financial bid (30%)
  • Experience and past performance (20%)
  • Price competitiveness (10%)
    Minimum thresholds include 70% technical score. The process involves technical and commercial evaluations scheduled for 01-10-2025. The highest scoring bidder will be awarded the contract.

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